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MINUTES OF A REGULAR MEETING

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MINUTES OF A REGULAR MEETING OF THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF RUSTON HELD ON MONDAY, FEBRUARY 7, 2011, AT 5:30 P.M., IN COUNCIL CHAMBERS/COURTROOM, 2ND FLOOR, CITY HALL, 401 NORTH TRENTON, RUSTON, LOUISIANA
A regular meeting of the Mayor and Board of Aldermen of the City of Ruston was held Monday, February 7, 2011, at 5:30 p.m., in the Council Chambers/ Courtroom, 2nd Floor, City Hall, 401 North Trenton, Ruston, Louisiana. A quorum was present, notice having been duly served. Mayor Dan Hollingsworth, Aldermen Jedd Lewis, Elmore Mayfield, Jim Pearce and Alderwomen Glenda Howard and Marie Riggs were present. Mayor Dan Hollingsworth called the meeting to order at 5:30 p.m. The invocation was delivered by Alderman Jedd Lewis.
I. ADOPT:
A. AGENDA.
Alderman Elmore Mayfield made a motion, seconded by Alderman Jedd Lewis, to adopt the agenda as presented. Mayor Hollingsworth asked for comments from the audience and there were none. The motion passed by unanimous vote.
B. MINUTES OF JANUARY 3, 2011, REGULAR MEETING.
Alderman Elmore Mayfield made a motion, seconded by Alderwoman Marie Riggs, to approve the Minutes of the January 3, 2011, Regular Council meeting. Mayor Hollingsworth asked for comments from the audience and there were none. The motion passed by unanimous vote.
II. ADMINISTRATION:
A. REAPPOINT JACK LOVE TO THE CIVIL SERVICE BOARD FOR A TERM OF THREE (3) YEARS.
Motion was made by Alderman Jim Pearce and seconded by Alderman Elmore Mayfield to reappoint Jack Love to the Civil Service Board for a term of three (3) years ending in 2014. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote.
B. REAPPOINT MARK RICHARDSON TO RUSTON PARKS AND RECREATION BOARD FOR A TERM OF FIVE (5) YEARS.
Motion was made by Alderman Jedd Lewis and seconded by Alderman Jim Pearce to reappoint Mark Richardson to the Ruston Parks and Recreation Board for a term of five (5) years ending in 2016. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote.
C. CONSIDER RESOLUTION NO. ____ OF 2011, AUTHORIZING CITY TO ENTER INTO PROFESSIONAL SERVICES AGREEMENT WITH PRECISION CARTOGRAPHICS IN CONNECTION WITH REAPPORTIONMENT.
Lewis Love was present to answer Council’s questions. Following a brief discussion, a motion was made by Alderman Jim Pearce and seconded by Alderwoman Glenda Howard to adopt the resolution authorizing the City to enter into an agreement with Precision Cartographics in connection with reapportionment. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote. (RESOLUTION NO. 722 OF 2011)
III. WATER UTILITIES:
A. CONSIDER RESOLUTION NO. ____ OF 2011, AUTHORIZING CITY TO SUBMIT AN APPLICATION FOR GRANT FUNDS TO THE STATE OF LOUISIANA OFFICE OF COMMUNITY DEVELOPMENT.
Troy Whitman said the resolution would authorize the City to submit an application for grant funds through the Louisiana Office of Community Development Community Water Enrichment Fund for a water system rehabilitation project in the Arizona Street area (Minden-Monroe-Arizona). Motion was made by Alderman Elmore Mayfield and seconded by Alderman Jedd Lewis to adopt the resolution. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote. (RESOLUTION NO. 723 OF 2011)
B. CONSIDER RESOLUTION NO. ____ OF 2011, AUTHORIZING CITY TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH THE RILEY COMPANY OF LOUISIANA, INC., FOR ENGINEERING DESIGN, SURVEY, PROPERTY ACQUISITION AND CONSTRUCTION PHASE SERVICES RELATED TO WATER DISTRIBUTION SYSTEM IMPROVEMENTS PROJECT.
Troy Whitman said this resolution would authorize an agreement with Riley Company of Louisiana, Inc., for construction plans and specifications for Water Distribution System Improvements Project (Minden-Monroe-Arizona). Motion was made by Alderman Elmore Mayfield and seconded by Alderman Jedd Lewis to adopt the resolution. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote. (RESOLUTION NO. 724 OF 2011)
C. CONSIDER RESOLUTION NO. ____ OF 2011, DESCRIBING THE ACTIONS WHICH WILL BE TAKEN BY THE CITY REGARDING THE MUNICIPAL WATER POLLUTION PREVENTION ENVIRONMENTAL AUDIT REPORT IN ORDER TO MAINTAIN COMPLIANCE AND PREVENT EFFLUENT VIOLATIONS PER PERMIT REQUIREMENTS CONTAINED IN THE LOUISIANA WATER DISCHARGE PERMIT SYSTEM.
Troy Whitman stated that the City is required to inform the Louisiana Department of Environmental Quality that certain actions will be taken by the City in order to maintain compliance and prevent effluent violations pursuant to permit requirements. Motion was made by Alderman Jedd Lewis and seconded by Alderman Jim Pearce to adopt the resolution. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote. (RESOLUTION NO. 725 OF 2011)
IV. PLANNING & ZONING:
A. PUBLIC HEARING.
Jim Hays was present to discuss the ordinance. He said the Zoning Commission had reviewed elements of this application in a public hearing at its January 18, 2011, meeting and voted unanimously to recommend approval by the Board of Aldermen subject to the following conditions:
1. Project must be completed within sixty days of Council approval; and,
2. The development must be substantially in conformance with the approved site plans submitted as part of the Conditional Use Permit. Mayor Hollingsworth called for a public hearing at 5:44 p.m. Having no one from the audience to comment, the Mayor closed the public hearing at 5:44 p.m., and called for final consideration by the Aldermen.
B. CONSIDER ORDINANCE NO. ____ OF 2011, AMENDING CHAPTER 29 OF THE CODE OF ORDINANCES OF THE CITY OF RUSTON, LOUISIANA BY CHANGING CERTAIN OF THE DISTRICT BOUNDARIES PROVIDED FOR THEREIN.
Case No. 1077 Application to Rezone (from R-25, One Family Residential to CN, Commercial Node)
Applicant: Anthony Yakaboski
Location: 2800 South Vienna
Motion was made by Alderwoman Glenda Howard and seconded by Alderwoman Marie Riggs to adopt the ordinance. The title of the ordinance was read, a roll call vote was taken and the following result was had:
YEA: ALDERWOMAN GLENDA HOWARD
ALDERMAN JEDD LEWIS
ALDERMAN ELMORE MAYFIELD
ALDERMAN JIM PEARCE
ALDERWOMAN MARIE RIGGS
NAY: NONE
ABSENT: NONE
The motion passed by unanimous vote. (ORDINANCE NO 1606 OF 2011)
V. CODE ENFORCEMENT:
A. REQUEST PERMISSION TO START THE PROPERTY CONDEMNATION PROCESS AS REQUIRED BY ORDINANCE FOR THE STRUCTURES LOCATED AT THE FOLLOWING ADDRESSES:
Address
Owner
906/908 Gill Nancy Properties, LLC
1215 Triplex Phillip Richard, Sr.
613/615 Second Nancy Properties, LLC
408 Calcote
Tyrone Harris
614 Calcote Mary Jenkins
404 Garr
Lossie Bradford
414 Gaar
Mose Pierce
904 Howard Zion Hill Baptist Church
1207 E. Line Melba Moore
616 McDonald Martha Elizabeth Vidos
702 Third
Jessie and Margaret Scott
706 Third
Jessie and Margaret Scott
Mayor Hollingsworth read a list of subject properties. Mark Joiner recommended that the listed properties be demolished, removed or improved to meet current Building Code and also requested permission to start the property condemnation process on these structures. Joiner stated that all property owners have been notified. A motion was made by Alderman Elmore Mayfield and seconded by Alderman Jedd Lewis to approve Joiner’s recommendations. The motion passed by unanimous vote.
B. PUBLIC HEARING FOR THE PROPERTY OWNERS OF 307 EAST ARIZONA AVENUE CONCERNING ABATEMENT OF THE SUBSTANDARD STRUCTURES LOCATED THERE.
Mark Joiner reported that the Council had previously voted to accept a recommendation to demolish, remove or improve the structure(s) at 307 East Arizona Avenue and to start the property condemnation process. He added that this matter was being brought back to the Council as property owners wanted to renovate the structure, or in the alternative, demolish it themselves. Joiner gave a brief history of the property: November 3, 2010, the City sent a certified letter informing of action taken to the owners and an attempt was made by the Post Office to deliver on November 6, 2010, and November 19, 2010. December 6, 2010, the certified letter was returned to City as “unclaimed.” December 6, 2010, the Council voted unanimously to recommend a time frame of not more than 15 days for the owner, Kennon Goff, III, to repair, remove or demolish the structure. January 5, 2011, a telephone call was received from Stephanie Goff advising that she had had just learned of the proposed demolition and requested that it be stopped. January 10, 2011, a letter was received from Mrs. Goff formally requesting that the impending demolition of property by the City be stopped. Joiner, therefore, recommended that the Council set a new time deadline of ninety (90) days for the owners to demolish and clean up the property, and in the event that the owner fails or refuses to comply with the order within the time frame allowed, then the City may proceed with the demolition of the structure with all costs being billed to the owner. Mayor Hollingsworth called for a public hearing at 5:50 p.m. Having no one from the audience to comment, the Mayor closed the public hearing at 5:50 p.m., and called for final consideration by the Aldermen.
C. DISCUSS AND TAKE APPROPRIATE ACTION ON THE ABATEMENT OF THE SUBSTANDARD STRUCTURES LOCATED AT 307 EAST ARIZONA AVENUE.
After discussion, a motion was made by Alderwoman Elmore Mayfield and seconded by Alderman Jedd Lewis to approve Joiner’s recommendations and proceed with the appropriate action. The motion passed by unanimous vote.
VI. FINANCE:
A. APPROVE THE FOLLOWING BUDGET AMENDMENT FOR BUDGET YEAR OCTOBER 1, 2010 THROUGH SEPTEMBER 30, 2011:
1. From: General Fund –Fund Balance <10,000>
To: General Fund – Executive Department: 10,000 GIS Expense 120110 5636
Kristi Lumpkin was present to explain the budget amendment saying that this would fund the City’s portion of a joint endeavor with the Tax Assessor’s office and the Lincoln Parish Police Jury to have a GPS video log of all existing structures in the parish. Motion was made by Alderman Jedd Lewis and seconded by Alderman Elmore Mayfield to approve the budget amendment. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote.
VII. ADJOURN MEETING:
There being no further business, the meeting of the Mayor and Board of Aldermen was adjourned at 5:55 p.m.
March 7, 2011
APPROVED
ATTEST:
EMMETT GIBBS, CLERK DAN HOLLINGSWORTH, MAYOR
1td: March 11, 2011

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