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THE VILLAGE OF SIMSBORO MONTHLY TOWN HALL MEETING

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THE VILLAGE OF SIMSBORO MONTHLY TOWN HALL MEETING
MINUTES MONDAY, MAY 2, 2011
The Village of Simsboro met in regular session Monday, May 2 , 2011 at 6:10 P.M.. Council members present were Alderman Pam Durrett, and Alderman Tiffany Cole. Alderman Doug Durrett was absent. Mayor Hendricks called the meeting to order. Patrick Jefferson voiced a prayer and Mayor Hendricks led in the pledge of allegiance.The agenda was presented to the Aldermen. Mayor Hendricks asked if there were any corrections to be made. There were none. A motion was made by Alderman Pam Durrett to accept the agenda as printed, seconded by Alderman Tiffany Cole. Motion carried. Peggy Stewart, clerk, read the minutes of the April 4th, 2011 meeting. Mayor Hendricks asked if there were any questions or corrections. There were none. A motion was made by Alderman Tiffany Cole to accept the minutes as read, seconded by Alderman Pam Durrett. Motion carried. Mayor Hendricks expressed his thanks for all those who volunteered to help on the Annual Clean-up day. Mayor Hendricks thanked Alderman Pam Durrett for her leadership with Clean-up Day. Mayor Hendricks requested a motion for the approval of the municipal bills as presented. Mayor Hendricks asked for questions or comments. There were none. Mayor Hendricks stated that there would be some expenses for the renovation of the Old Fire Station in the next few months that would be reimbursed with a Twenty-Five Thousand dollar appropriation. This will be so noted on the invoice. Mayor Hendricks requested again a motion to approve the municipal bills as presented. A motion was made by Alderman Pam Durrett, seconded by Alderman Tiffany Cole to approve the municipal bills as presented. Motion carried. Next item on the agenda was the LCDBG Program. Thomas Magee from Frye/Magee was present to assist with the various options and the decision process. Mayor Hendricks stated and the Aldermen agreed that the poor conditions of the streets in Simsboro are the top priority. Simsboro Road repair will be the LCDBG Project. Mayor Hendricks asked for questions. There were none. Next item of the agenda is ANNEXATION (NORTH, EAST & WEST OF SIMSBORO). Mayor Hendricks stated that annexation is not for Simsboro and Grambling to merge. Simsboro will be Simsboro and Grambling will be Grambling. The annexation will be done in sections, not all at one time and in accordance with the Louisiana State Laws. Mayor Hendricks asked the aldermen for an approval to enter into a contract with Meyer, Meyer, LeCroix & Hixson as the engineering company to handle all the legal pre-annexation background work. Mayor Hendricks asked for question or comments. Those were discussed. Motion was made by Alderman Pam Durrett to enter into contract with Meyer, Meyer, LaCroix & Hixson as our engineering company to handle all the legal pre-annexation background work in the amount of $6500.00, with Mayor Hendricks agreement to shrink the proposed annexation, if necessary, to keep the project within the $6,500 budget. The motion was seconded by Alderman Tiffany Cole. Motion carried. Next item on the agenda was the FINANCIAL REPORT. Doug Brewer, CPA was not present and there was no financial report. Next item on the agenda was WATER & SEWER REPORT. Shelby Kelley reported that the water and sewer is good. Upgrades completed on Hwy. 150 and the Water Valve project is completed. Work is continuing on the Mays Trailer Park Lift Station. Mayor Hendricks mentioned with Shelby Kelly & Walter Carpenter’s agreement that this project would be completed by June 30, 2011. The Gray Water Project is moving forward. Next item on the agenda is the PLANNING & ZONING REPORT. The report was given by Mayor Hendricks. Permit #1061 for a Double Wide Mobile Home was denied due to the Zoning Ordinance prohibiting NEW Mobile Homes on Rose Street. Mayor Hendricks asked for comments. There were none. Next item on the agenda was Public Comment: William Sumlin, permit #1061 presented his research work to lay the groundwork for his request to place a double wide trailer on Rose Street. Mayor Hendricks asked for comments. Several residents wanted to be present at the meeting to voice their comments on this request. Alderman Pam Durrett recommended that the request be tabled until June 6th Town Hall Meeting. This will give the citizens on Rose Street the opportunity to voice their opinions on this action. Mayor Hendricks asked for a motion to table this until next meeting. Alderman Tiffany Cole made the motion, seconded by Alderman Pam Durrett. Motion carried. Public Comment: Mayor Hendricks gave a tax property report for 2010; Simsboro collected in excess of $16,000.00 Mayor Hendricks also stated that we received reimbursement on the radar for the part-time police officer from a grant. Alderman Pam Durrett requested a work schedule for Officer Christian. Mayor asked for a motion. Alderman Pam Durrett made the motion, Alderman Tiffany Cole seconded. Motion passed. Motion to adjourn was made by Alderman Tiffany Cole, seconded by Alderman Pam Durrett. Motion carried. Meeting adjourned at 7:20 p.m.
Willie Hendricks, Mayor
Peggy Stewart, Clerk
1td: June 15, 2011

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