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MINUTES. CITY OF GRAMBLING, GRAMBLING, LOUISIANA. June 2, 2011

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MINUTES. CITY OF GRAMBLING, GRAMBLING, LOUISIANA.
June 2, 2011
Mayor Edward R. Jones opened the regular session of the Grambling City Council at 6:25 p.m. at Grambling City Hall. Mr. Joseph Arrington offered the invocation and led the council and congregation into the Pledge of Allegiance. Present were the following Council members: Birdex Copeland, Jr., Yanise Days, Cathy Holmes, Cullen Jackson and Roy Jackson. It was moved by Council member Roy Jackson and seconded by Council member Yanise Days to adopt the Minutes dated May 5, 2011.
Roll call was as follows:
Yea
Council member Birdex Copeland, Jr.
Council member Yanise Days
Council member Cathy Holmes
Council member Cullen Jackson
Council member Roy Jackson Nay Abstain Absent
The motion was carried to adopt the minutes of the Meeting dated May 5, 2011.
It was moved by Council member Cullen Jackson and seconded by Council member Roy Jackson to adopt the agenda as presented.
Part II. Information
1. Mr. Kip Franklin, Lincoln Parish Homeland Security, made the citizens aware of the FirstCall service that was free to all residents, and he gave the citizens a multiple ways of how to get the word to them whenever an emergency situation arose. The citizens were encouraged to register in the FirstCall Network Emergency Notification System. The emergency notification service is provided to the citizens of Lincoln Parish by the Lincoln Parish E911 Communications District to provide information in the event of an emergency situation. The citizens were assured of the following:
Contact information will remain protected and confidential
Subscribers will receive a notification on each contact they provide to the them
The FirstCall network will allow the system to send out alerts to the entire Parish.
It's a free service.
2. Mr. Dean Dick, Engineer gave the following status report:
Project # Project Description/Project Status
2313
Grambling WWTP: Resolution authorizing Mayor to submit a Pre-Application was granted on 5/26/11. Completion of Detailed Cost Estimate delayed in order to include additional items received 5/31/11.
Check valves for 8” and 6” lift station pumps
New level controls for lift stations
New SO2 switchover unit
Chlorine regulator wrench
Compressor for post aeration unit
Zero turn commercial Lawn Mower
As-built Survey and Plat for new aerator installation
Pre-application is being prepared for submittal with Cost Estimate and other support documentation.
2377
Under LGAP 0910: New rotating assemblies, gate valves, and check valves for ten (10) lift stations have been or are being purchased for in-house installation.
2497
Community Center Renovation: Work is in progress with circular drive complete and teller window and interior wall/counter currently @ 33%.
2447
LGAP 1011 was funded up to $50,000 for unsewered areas of Grambling. An additional $125,600 of funding, left over from the S. Pine Tree Project was also appropriated for sewer collection and pumping.
2494
City-wide Retrofit of AMR Meters w/built-in leak detection: The $583,800 pre-application has been included in the Clean Water State Revolving Fund (CWSRF) priority list for funding at some later date (5/10/11)
2498
Safe Routes to School Currently working on a revised project cost estimate requested by the State. Will be transmitted for review in tomorrow's mail.
3. Mr. Carl Johnson- American Water & Wastewater Management- submitted a written report.
4. Mr. Toby Bryan was asked to get back in contact with the Mayor concerning his use of the Community Center.
5. Dr. Thomas Odom gave a summary of the exploration and production process of the Seismic surveys that will be done on the property of the citizens.
6. Mr. Bill Hogan- was not present.
Part III. Comments
There was no public comment.
Part IV. Old Business
1. It was moved by Council member Birdex Copeland and seconded by Council member Roy
Jackson to rescind the Council's motion to approve disbursement of funds from the Community Grants and Development Account.
Roll call was as follows:
Yea
Council member Birdex Copeland, Jr.
Council member Cathy Holmes
Council member Roy Jackson
Nay
Council member Yanise Days
Council member Cullen Jackson
Abstain Absent
The motion was carried to adopt the motion.
2. It was moved by Council member Birdex Copeland, Jr. and seconded by Council member Roy Jackson to adopt the budget for Community Grants and Development Account.
3. It was moved by Council member Yanise Days and seconded by Council member Roy Jackson to take up the issue concerning the Ordinance to rezone the property owned by Mr. Kewon Edwards on Lee Street.
The motion was carried.
4. It was moved by Council member Roy Jackson and second by Council member Cathy Holmes to not adopt the following:
Ordinance #0505011-1 (Kewon Edwards)
AN ORDINANCE OF THE CITY OF GRAMBLING TO AMEND
THE ZONING MAP OF THE CITY OF GRAMBLING PROVIDING THAT THE FOLLOWING PROPERTY ON LEE STREET SHALL BE REZONED AS R-2 SUBJECT TO THE LISTED RESTRICTIONS.
Roll call was as follows:
Yea
Council member Birdex Copeland, Jr.
Nay
Council member Yanise Days
Council member Cathy Holmes
Abstain
Council member Cullen Jackson
Council member Roy Jackson
Absent
The motion was carried not to rezone the property from R-1 to R-2.
Part V. New Business
1. It was moved by Council member Cullen Jackson and seconded by Council member Roy Jackson to select The Ruston Daily Leader as the Official Journal for the city for the period of June 1, 2011 and ending May 31, 2012.
2. It was moved by Council member Birdex Copeland and seconded by Council member
Cathy Holmes to adopt the following:
RESOLUTION TO SELL SURPLUS PROPERTY
WHEREAS, the City of Grambling is a political subdivision of the State of Louisiana; WHEREAS, the City of Grambling has in its possession a 1995 Ford Garbage Truck, VIN Number 1FDYL90E2SVA31018 which the Mayor and the Board of Alderman have determined is no longer needed by the City of Grambling and is hereby deemed surplus property; WHEREAS, the Mayor and the Board of Alderman have determined that the appraised value of the 1995 Ford Garbage Truck in its current condition is twenty five hundred dollars or less; WHEREAS, La. R.S. 33:4712(F), permits the municipalities to sell at private sell moveable property that is valued at twenty five hundred dollars or less; NOW THEREFORE, BE IT RESOLVED, by the Mayor of Grambling and the Board of Aldermen of Grambling that the City of Grambling shall sale the 1995 Ford Garbage Truck, VIN Number 1FDYL90E2SVA31018 at private sale through the acceptance of sealed bids. As required by La. R.S. 33:4712(F) (1), the minimum bid for this property shall be $2,500.00. IT IS FURTHER RESOLVED that the following procedure will be followed in the disposition of the property and will ensure that any and all individuals who are interested in purchasing the property will have the opportunity to do so.
1.The property may be inspected at the City of Grambling LA between the hours of 8:00 a.m. and 2:00 p.m. Monday thru Friday.
2.Any party interested in purchasing the property may submit a sealed bid to the City Clerk, Grambling City Hall 2045 Martin Luther King Jr Ave, Grambling, LA 71245 or P. O. Box 109, Grambling, LA 71245.
3.All sealed bids must be received by the City Clerk by July 6, 2011 at 5.p.m.
4.The sealed bids shall be opened and reported to the Board of Aldermen Meeting held on July 7, 2011. The truck shall be sold to the highest bidder provided such bid is above the minimum bid. Should the highest bidder fail or be unable to complete the purchase within seven (7) days, then the truck shall be sold to the second highest bidder provided such bid is above the minimum bid.
IT IS FURTHER RESOLVED that this resolution shall be published once in the Official Journal of the Town of Grambling the week of June 6, 2011 and may be advertised in other manners determined by the Mayor to assist in obtaining bids for same. BE IT FURTHER RESOLVED that this resolution shall be effective immediately. This resolution having been submitted to a vote on the 2nd day of June, 2011, the vote thereon was as follows:
YEAS: 5 NAYS: None
ABSTAIN: None ABSENT: None
The resolution was declared adopted on this 2nd day of June, 2011.
3. It was moved by Council member Birdex Copeland, Jr. and seconded by Council member Roy Jackson to appoint Dr. Thomas Odom as the Oil and Gas Liaison for the city, and he will be compensated for all travel; this is also considered as a voluntary appointment.
4. The following Resolutions were presented regarding the Louisiana Community Development Block Grant application for the upcoming FY 2012- FY 2013 funding cycle: It was moved Council member Cullen Jackson and seconded by Council member Roy Jackson that a Citizen Participation Plan/Citizen Complaint Procedure be adopted and Pamela Stringfellow be appointed as Citizen Complaint Officer for compliance with the LCDBG program. It was moved by Council member Birdex Copeland, Jr. and seconded by Council member Roy Jackson authorizing the Chief Elected Official to proceed with the procurement and selection of professional services for the purpose of assisting in the development of the LCDBG application(s) and implementation of the project(s) (possible discussion of firms to be considered for administrative and engineering services). It was moved by Council member Cullen Jackson and seconded by Council member Cathy Holmes that the LCDBG application(s) will be submitted for the following, contingent upon consideration given to views and proposals submitted by citizens unable to attend the public hearing, if any: Selection for Housing: Economic Development Selection for Public Facilities: New Sewer Collection
It was moved by Council member Cathy Holmes and seconded by Council member Cullen Jackson that a Procurement Policy be adopted for compliance with the LCDBG program.
5.The Mayor announced the following schedule for the Juneteenth Heritage Festival, June 15- 19, 2011 in the city:
Wednesday, June 15th
Opening Ceremony 5:30 p.m. Thursday, June16th
Health Fair
Miss Juneteenth Pageant Friday, June 17th
Fish Fry
3 on 3 Basketball Tournament Saturday, June 18th
Juneteenth Parade
Antique Car Show
Festival in the Park and Barbecue Cook Off
Sunday, June 19th
Ecumenical Gospel Program and Luncheon
It was moved Council member Yanise Days and seconded by Council member Birdex Copeland, Jr. to adjourn this meeting at 8:15 p.m.
Edward R. Jones, Mayor Pamela J. Stringfellow, CMC
1td: July 13, 2011

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