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THE LINCOLN Parish Police Jury

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THE LINCOLN Parish Police Jury met in regular session on Tuesday, July 12, 2011, at 7:00 p.m., at its regular meeting place in the Courthouse, Ruston, Louisiana. Present were: Theresa Moore Wyatt, District One; Hazel D. Hunter, District Two; Bobby Bennett, District Three; Mike Franklin, District Four; David Hammons, District Five; Roy Glover, District Six; Jody Backus, District Seven; R. G. “Skip” Russell, District Eight; Annie Brown, District Ten; Sharyon Mayfield, District Eleven; and R. D. “Mickey” Mays, District Twelve.
ABSENT: Joe Henderson, District Nine
Theresa Wyatt called the meeting to order and David Hammons delivered the Invocation.
David Hammons offered a motion, seconded by Annie Brown, to approve the agenda. The motion carried with the following votes:
YEAS: Wyatt, Hunter, Bennett, Franklin, Hammons, Glover, Backus, Russell, Brown, Mayfield and Mays
NAYS: None
ABSENT: Henderson
Sharyon Mayfield offered a motion, seconded by Hazel Hunter, to approve the minutes of the June 14, 2011 meeting. The motion carried with the following votes:
YEAS: Wyatt, Hunter, Bennett, Franklin, Hammons, Glover, Backus, Russell, Brown, Mayfield and Mays
NAYS: None
ABSENT: Henderson
Roy Glover offered a motion, seconded by David Hammons, to appoint Mr. Charles Penuell, to the Library Board of Control filling the unexpired term of Mrs. Debbie Holliman.
RESOLUTION NO. 2011-22
BE IT RESOLVED by the Police Jury of Lincoln Parish, Louisiana, convened in Regular Session this 12th day of July, 2011 that Charles Penuell Is hereby and herewith appointed, MEMBER LINCOLN PARISH LIBRARY BOARD OF CONTROL
Lincoln Parish, Louisiana, For the term of July 12, 2011 - January 10, 2012
Signed and Sealed this 12th day of July, 2011
LINCOLN PARISH POLICE JURY
/s/ Courtney Hall
/s/ Theresa Wyatt Courtney Hall Theresa Wyatt
Parish Administrator President
The motion carried with the following votes:
YEAS: Wyatt, Hunter, Bennett, Franklin, Hammons, Glover, Backus, Russell, Brown, Mayfield and Mays
NAYS: None
ABSENT: Henderson
Mike Franklin offered a motion, seconded by Hazel Hunter to appoint Mr. James Kavanaugh as Commissioner to the Waterworks District Number One.
RESOLUTION NO. 2011-23
BE IT RESOLVED by the Police Jury of Lincoln Parish, Louisiana, convened in Regular Session this 12th day of July, 2011 that James Kavanaugh Is hereby and herewith appointed, MEMBER WATER WORKS DISTRICT NUMBER ONE Lincoln Parish, Louisiana, For the term of July 12, 2011 - July 12, 2016
Signed and Sealed this 12th day of July, 2011
LINCOLN PARISH POLICE JURY
/s/ Courtney Hall
/s/ Theresa Wyatt Courtney Hall Theresa Wyatt
Parish Administrator President
The motion carried with the following votes:
YEAS: Wyatt, Hunter, Bennett, Franklin, Hammons, Glover, Backus, Russell, Brown, Mayfield and Mays
NAYS: None
ABSENT: Henderson
There being no Legislator present, the Legislative report was not given.
Annie Brown offered a motion, seconded by Hazel Hunter, to approve an Ordinance to Adopt Millage Rates for the Year 2011.
ORDINANCE NO. 326-11-(0)
AN ORDINANCE LEVYING TAXES FOR REVENUE FOR EXPENSES OF THE LINCOLN PARISH POLICE JURY FOR THE YEAR 2011.
SECTION I. BE IT ORDAINED by the Lincoln Parish Police Jury in regular session convened, this 12th day of July, 2011, that in accordance with law and comfortable to the budget expenditures heretofore adopted by the Lincoln Parish Police Jury for the year 2011, and for the purpose of raising the necessary revenues to meet the charges and expenses of the Parish of Lincoln for the year 2011, there is hereby levied on all taxable property throughout the Parish of Lincoln, according to its value as may be finally assessed, the following taxes for the year 2011, to wit:
a. For general parish purposes (General alimony tax) on all taxable property inside the corporate limits of the City of Ruston, Louisiana (1.82) MILLS
b. For general parish purposes (General alimony tax) on all taxable property outside the corporate limits of the City of Ruston, Louisiana (3.64) MILLS
c. For the maintenance and/or improvements of public roads and bridges throughout Lincoln Parish, Louisiana (4.41) MILLS
d. For the construction, improvement and/or hard surfacing of public roads and bridges throughout Lincoln Parish, Louisiana (4.41) MILLS
e. For the purpose of operating, maintaining, constructing, and supporting a public library and its branches in Lincoln Parish, Louisiana (5.99) MILLS
f. For the purpose of constructing, improving, and acquiring equipment and furniture for the public library in Lincoln Parish, Louisiana (1.38) MILLS
SECTION II. BE IT FURTHER ORDAINED that the Assessor of Lincoln Parish, Louisiana, be and he/she is hereby directed to extend the above levies of taxes on the tax rolls of Lincoln Parish, Louisiana, for the year 2011. The foregoing ordinance was read in full, the roll was called on the adoption thereof, and the ordinance was adopted by the following votes:
MEMBER
YEA
Theresa Wyatt Hazel Hunter
Bobby Bennett
Mike Franklin
David Hammons
Roy Glover
Jody Backus
Skip Russell
Annie Brown
Sharyon Mayfield
Mickey Mays
NAY
ABSENT
Joe Henderson
ABSTAINED
I, Courtney Hall, Parish Administrator, Lincoln Parish Police Jury, do hereby certify that the above and foregoing is a true and correct copy of a Resolution adopted by the Police Jury of Lincoln Parish, Louisiana, convened in regular session on the 12th day of July, 2011 at which meeting a quorum was present.
GIVEN UNDER MY OFFICIAL Signature and Seal of Office this 12th day of July, 2011.
/s/ Courtney Hall
Courtney Hall
Parish Administrator
Hazel Hunter offered a motion, seconded by Mike Franklin, to approve a resolution adopting the Hazard Mitigation Plan Update.
RESOLUTION NO. 2011-24
WHEREAS, LINCOLN PARISH is a grant recipient of Pre-Disaster Mitigation Funds from the Louisiana Governor's Office of Homeland Security and Emergency Preparedness (GOHSEP) and the Federal Emergency Management Agency (FEMA) for the purpose of reviewing and updating the Lincoln Parish Hazard Mitigation Plan.
WHEREAS, the Plan will enable the Parish to better prepare for and reduce the effects of disasters and;
WHEREAS, LINCOLN PARISH formed a Steering Committee consisting of state and local governments and agencies, local organizations, businesses and private citizens and;
WHEREAS, this Steering Committee has work together to review and update the Lincoln Parish Hazard Mitigation Plan;
NOW, THEREFORE, BE IT RESOLVED BY THE POLICE JURY OF LINCOLN PARISH, LOUISIANA, in Regular Session convened on the 12th day of July, 2011, that it does hereby formally adopt the Lincoln Parish Hazard Mitigation Plan dated May 2011.
This resolution having been submitted to a vote, the vote therein was as follows:
YEAS: Wyatt, Hunter, Bennett, Franklin, Hammons, Glover, Backus, Russell, Brown, Mayfield and Mays
NAYS: None
ABSENT: Henderson
The resolution was declared to be adopted this day 12th day of July, 2011.
/s/ Theresa Wyatt
Theresa Wyatt
President
Sharyon Mayfield offered a motion, seconded by Hazel Hunter to adopt a resolution authorizing the President to execute necessary documents relating to Community Water Enrichment Fund (CWEF) Contracts.
RESOLUTION 2011 -25
NOW, THEREFORE, BE IT RESOLVED that the Lincoln Parish Police Jury convened in Regular Session this 12th day of July, 2011 does hereby authorize the President Theresa Wyatt to execute any and all documents relating to the Community Water Enrichment Fund Contracts.
/s/ Theresa Wyatt
Theresa Wyatt
President
The motion carried with the following votes:
YEAS: Wyatt, Hunter, Bennett, Franklin, Hammons, Glover, Backus, Russell, Brown, Mayfield and Mays
NAYS: None
ABSENT: Henderson
Next on the Agenda was action on bids for surplus property. Skip Russell offered a motion, seconded by Roy Glover, to accept the bid of $94,500.00 from Ruston Community Development for the Police Jury Complex. The motion carried with the following votes:
YEAS: Wyatt, Hunter, Bennett, Franklin, Hammons, Glover, Backus, Russell, Brown, Mayfield and Mays
NAYS: None
ABSENT: Henderson
Skip Russell offered a motion, seconded by Annie Brown to table any action on bids for the used video shelving. The motion carried with the following votes:
YEAS: Wyatt, Hunter, Bennett, Franklin, Hammons, Glover, Backus, Russell, Brown, Mayfield and Mays
NAYS: None
ABSENT: Henderson
Sharyon Mayfield offered a motion, seconded by Hazel Hunter, to table any action on bids for the Library reference Desk. The motion carried with the following votes:
YEAS: Wyatt, Hunter, Bennett, Franklin, Hammons, Glover, Backus, Russell, Brown, Mayfield and Mays
NAYS: None
ABSENT: Henderson
Annie Brown stated that the Louisiana Community Development Block Grant Committee met at 6:00 pm this day and the Committee recommends:
1. Approving the Waterworks District Number 3 project for the FY 2012/2013 Louisiana Community Development Block Grant Application.
2. Authorizing applications associated with the Waterworks District Number 3 project.
Sharyon Mayfield offered a motion, seconded by David Hammons to approve the minutes of the Louisiana Community Development Block Grant Committee. The motion carried with the following votes:
YEAS: Wyatt, Hunter, Bennett, Franklin, Hammons, Glover, Backus, Russell, Brown, Mayfield and Mays
NAYS: None
ABSENT: Henderson
Skip Russell offered a motion, seconded by Sharyon Mayfield, to approve a resolution adopting the provisions of FY 2012/2013 LCDBG Program Application.
RESOLUTION NO. 2011-26
RESOLUTION ADOPTING THE PROVISIONS OF THE FY 2012/2013 LCDBG PROGRAM APPLICATION
WHEREAS, the Lincoln Parish Police Jury desires to construct potable water improvements to Water Works District #3; and,
WHEREAS, the Police Jury has been afforded the opportunity to participate in the FY 2012/2013 LCDBG Public Facilities Program (the “Program”) administered by the State of Louisiana Office of Community Development (the “State”); and,
WHEREAS, the Lincoln Parish Police Jury desires to submit an application for funding to the Program; and,
WHEREAS, the State requires the Police Jury to establish procedures to ensure adequate citizen participation with the Program; and,
WHEREAS, the State requires the establishment of uniform procedures in compliance with OMB Circular A-102; and,
WHEREAS, it is necessary under the Program regulations to authorize certain actions and individuals to perform certain functions designated by the State;
NOW, THEREFORE, BE IT RESOLVED BY THE POLICE JURY OF LINCOLN PARISH, LOUISIANA:
1. The Police Jury shall submit an application for funding to the Program in accordance with the provisions of the Program.
2. The President, Theresa Wyatt, is authorized and empowered to execute any documents and to do all things necessary to carry out this Resolution and to fulfill its objectives and purposes.
3. This Resolution shall become effective upon final adoption and signature of the President.
Said Resolution having been read and considered by a quorum of the Police Jury, on motion to adopt by Skip Russell, seconded by Sharyon Mayfield, a record vote was taken and the following result was had:
YEAS: Wyatt, Hunter, Bennett, Franklin, Hammons, Glover, Backus, Russell, Brown, Mayfield and Mays
NAYS: None
ABSENT: Henderson
WHEREUPON, the presiding officer declared the above Resolution duly adopted in full on this the 12th day of July, 2011.
ATTEST:
/s/ Theresa Wyatt
/s/ Courtney Hall
Theresa Wyatt
Courtney Hall
President
Parish Administrator
Annie Brown offered a motion, seconded by David Hammons, to adopt a resolution authorizing FY 2012/2013 LCDBG Application for Water Improvements for Waterworks District Number 3.
RESOLUTION NO. 2011-27
RESOLUTION AUTHORIZING FISCAL YEAR 2012/2013 LOUISIANA COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION
WHEREAS, the Lincoln Parish Police Jury (“Police Jury”) desires to submit a Fiscal Year (“FY”) 2012/2013 Louisiana Community Development Block Grant (“LCDBG”) public facilities application for potable water improvements for Water Works District #3 (the “Application”); and,
WHEREAS, the Police Jury intends to use local funds from Water Works District #3 (in order to gain additional points in connection with the Application) to pay for administrative costs up to and including pre-agreement costs, administrative consultant fees, and any other administrative costs incurred by the local governing body associated with the Application; and,
WHEREAS, the Police Jury intends to use local funds from Water Works District #3 (in order to gain additional points in connection with the Application) to pay for engineering costs up to and including pre-agreement costs, project representation, surveying, and any other engineering costs incurred by the local governing body associated with the Application; and,
WHEREAS, the Police Jury intends to use local funds from Water Works District #3 (in order to gain additional points in connection with the Application) to pay for property acquisition to obtain any necessary easements, servitudes, or rights-of-way, including surveying and any other engineering costs associated with property acquisition associated with the Application; and,
WHEREAS, the Police Jury desires to enter into an agreement with Frye-Magee, LLC (“Frye-Magee”), to perform all administrative consulting services associated with the Application, which includes developing the Application, and thereafter performing all administrative consulting duties following a grant award; and,
WHEREAS, the Police Jury desires to enter into an agreement with Dean Dick Engineering, Inc. (“Dean Dick”), to perform all engineering consulting services associated with the Application, which includes developing the Application, and thereafter performing all engineering services, including design, surveying, and construction administration, following grant award;
NOW, THEREFORE, BE IT RESOLVED BY THE POLICE JURY OF LINCOLN PARISH, LOUISIANA:
1. The Police Jury enters into an Agreement with Frye-Magee to develop the Application, and to perform administrative consulting services.
2. The Police Jury enters into an Agreement with Dean Dick Engineering, Inc. to assist in the Application and to perform engineering consulting services.
3. The Police Jury proceed with property acquisition to obtain any necessary easements, servitudes, or rights-of-way, including surveying and any other engineering costs associated with property acquisition associated with the Application.
4. The President, Theresa Wyatt, is authorized to execute respective agreements with Frye-Magee and Dean Dick Engineering, Inc., and to execute the Application, as well as all related documents, to be on such other terms and conditions as she shall deem advisable, and to do any and all things necessary and proper to carry out this Resolution and to fulfill its objectives and purposes.
5. The President, Theresa Wyatt, is authorized and empowered to execute all conveyance instruments, including purchase agreements, acts of sale, acts of donation, rights of way or servitude agreements, related to the Application, and to execute any and all other documents necessary to complete said Application, and do any and all things necessary and proper to carry out this Resolution and to fulfill its objects and purposes.
6. This Resolution shall become effective upon final adoption and signature of the President.
Said Resolution having been read and considered by a quorum of the Lincoln Parish Police Jury, on motion to adopt by Annie Brown, seconded by David Hammons, a record vote was taken and the following result was had:
YEAS: Wyatt, Hunter, Bennett, Franklin, Hammons, Glover, Backus, Russell, Brown, Mayfield and Mays
NAYS: None
ABSENT: Henderson
WHEREUPON, the presiding officer declared the above Resolution duly adopted in full on this the 12th day of July, 2011.
ATTEST:
/s/ Theresa Wyatt
/s/ Courtney Hall
Theresa Wyatt
Courtney Hall
President
Parish Administrator
Roy Glover stated that the Public Property and Buildings Committee met at 6:30 pm this day and the Committee recommends:
1. Sending a Request for Proposals to local realty companies concerning lease of the old Movie Gallery Space and an option for management of the other leased areas.
2. Accepting the bid of $94,500.00 from Ruston Community Development for the Police Jury Complex Property.
Annie Brown offered a motion, seconded by Hazel Hunter, to approve the minutes of the Public Property and Buildings Committee. The motion carried with the following votes:
YEAS: Wyatt, Hunter, Bennett, Franklin, Hammons, Glover, Backus, Russell, Brown, Mayfield and Mays
NAYS: None
ABSENT: Henderson
Under reports, Parish Administrator, Courtney Hall stated that the Department of Justice had approved the Redistricting Plan for Lincoln Parish. Under public comments, David Colvin asked for an update on adjudicated property, and was told that there had been no progress. There being no other business to come before the Jury, the meeting was adjourned.
Courtney Hall Theresa Wyatt
Parish
Administrator President
1td: August 16, 2011

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