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MINUTES OF A REGULAR MEETING OF THE MAYOR

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MINUTES OF A REGULAR MEETING OF THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF RUSTON HELD ON MONDAY, AUGUST 1, 2011, AT 5:30 P.M., IN COUNCIL CHAMBERS/ COURTROOM, 2ND FLOOR, CITY HALL, 401 NORTH TRENTON, RUSTON, LOUISIANA
A regular meeting of the Mayor and Board of Aldermen of the City of Ruston was held Monday, August 1, 2011, at 5:30 p.m., in the Council Chambers/Courtroom, 2nd Floor, City Hall, 401 North Trenton, Ruston, Louisiana. A quorum was present, notice having been duly served. Mayor Dan Hollingsworth, Aldermen Jedd Lewis, Elmore Mayfield, Jim Pearce, Alderwomen Glenda Howard and Marie Riggs were present. Mayor Dan Hollingsworth called the meeting to order at 5:30 p.m. The invocation was delivered by Alderman Jim Pearce.
I. ADOPT:
A. AGENDA.
Motion was made by Alderman Elmore Mayfield and seconded by Alderwoman Glenda Howard to adopt the agenda. There were no comments from the audience. The motion passed by unanimous vote.
B. MINUTES OF JULY 5, 2011, REGULAR MEETING.
Alderman Elmore Mayfield made a motion, seconded by Alderman Jedd Lewis, to approve the Minutes of the July 5, 2011, Regular Council meeting. Mayor Hollingsworth asked for comments from the audience and there were none. The motion passed by unanimous vote.
II. PUBLIC WORKS:
A. CONSIDER RESOLUTION NO. ____ OF 2011, AUTHORIZING CITY TO ENTER INTO CONTRACT FOR CONSTRUCTION OF LEWIS STREET IMPROVEMENTS PROJECT.
Lewis Love was present to answer Council's questions and discuss the Lewis Street Project saying the City has received competitive bids based on the construction plans and specifications prepared by Riley Company of Louisiana, Inc., and the proposed resolution authorizes a contract for construction of the Project with the lowest responsive, responsible bidder. A motion was made by Alderman Elmore Mayfield and seconded by Alderman Jim Pearce to adopt the resolution. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote.
(RESOLUTION NO. 751 OF 2011)
Alderman Mayfield expressed gratitude to City Administrator, Lewis Love, on behalf of Ward 2 citizens for his dedicated service to the City.
III. WATER UTILITIES:
A. CONSIDER RESOLUTION NO. ____ OF 2011, AUTHORIZING CITY TO ENTER INTO CONTRACT FOR CONSTRUCTION OF MINDEN, ARIZONA AND MONROE STREETS WATER IMPROVEMETNS PROJECT
Troy Whitman was present to discuss details of the proposed resolution saying the City has received competitive bids based on the construction plans and specifications prepared by engineer, Riley Company of Louisiana, Inc., and the resolution authorizes a contract for construction of Minden, Arizona and Monroe Streets Water Improvements Project with the lowest responsive, responsible bidder for all work. Motion was made by Alderman Jedd Lewis and seconded by Alderman Elmore Mayfield to adopt the resolution. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote. (RESOLUTION NO. 752 OF 2011)
IV. PLANNING AND ZONING:
A. PUBLIC HEARING AND CONSIDER ORDINANCE NO. ____ OF 2011, AMENDING CHAPTER 29 OF THE CODE OF ORDINANCES OF THE CITY OF RUSTON, LOUISIANA, RELATING TO ZONING OF THE CITY OF RUSTON, BY ADDING SECTION 29-18 NEIGHBORHOOD CONSERVATION OVERLAY DISTRICT.
Jim Hays and Pat Doane were present to discuss the ordinance and answer Council's questions. Hays stated that this ordinance is one of the first priority items resulting from the Ruston 21 Plan and added that it is designed to help older, heritage neighborhoods which may not have subdivision regulations or covenants. Hays explained the changes made to the ordinance since introduction in July and that an annotated version was included in the agenda packet. A motion to amend was made by Alderwoman Marie Riggs and seconded by Alderman Elmore Mayfield. The Mayor asked for comments from the audience and there were none. The motion to amend passed by unanimous vote. Mayor Hollingsworth called for a public hearing at 5:39 p.m. Peter Gallagher of the University Hills Neighborhood Association commented in favor of the Neighborhood Conservation Overlay District Ordinance. James Parker (1504 Gordon) commented that the Glendale neighborhood where he lives is primarily rental property. No one else from the audience came forward to comment and the Mayor closed the public hearing at 5:43 p.m., and called for final consideration by the Aldermen. Alderwoman Marie Riggs made a motion, seconded by Alderman Elmore Mayfield, to adopt the ordinance, as amended. The title of the ordinance was read, a roll call vote was taken and the following result was had:
YEA: ALDERWOMAN GLENDA HOWARD
ALDERMAN JEDD LEWIS
ALDERMAN ELMORE MAYFIELD
ALDERMAN JIM PEARCE
ALDERWOMAN MARIE RIGGS
NAY: NONE
ABSENT: NONE
The motion passed by unanimous vote. (ORDINANCE NO 1613 OF 2011)
V. CODE ENFORCEMENT:
A. REQUEST PERMISSION TO START THE PROPERTY CONDEMNATION PROCESS AS REQUIRED BY ORDINANCE FOR THE STRUCTURES LOCATED AT THE FOLLOWING ADDRESSES:
Address
Owner
616 Jackson Ave. Andrew & Lucy Frazier
709 _ Jenkins Ike Davis
816 Pearl
Robbie T Wiltz, Toni Denise Wiltz
1309 Strain Jacqueline Payne Winston; Carl Phillip Payne
924 Third Patricia Ann Wooton, Faye Doris Goins Thompson, Felix Goins Jr.
427 S Farmerville Deborah Andrews
Mark Joiner recommended that the listed properties be demolished, removed or improved to meet current Building Code and also requested permission to start the property condemnation process on the listed structures. He read a list of the properties and stated that all property owners have been notified. A motion was made by Alderwoman Glenda Howard and seconded by Alderman Elmore Mayfield to approve Joiner's recommendations. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote.
B. TAKE APPROPRIATE ACTION ON THE ABATEMENT OF THE SUBSTANDARD STRUCTURES LOCATED AT 1515 BRANSCOME (AND TWO SHEDS).
Mark Joiner reported that the Council had previously voted to accept a recommendation to demolish, remove or improve the structure(s) at 1515 Branscome and to start the property condemnation process. He reported that an heir of Rosa Bell Phillip Davis, the deceased property owner, has been notified of the hearing. Joiner stated that he had met with Emzie Wilder, a nephew of Mrs. Davis, who has been paying taxes on the property and Mr. Wilder requested that the City demolish the structure. Joiner recommended that the Council set a deadline of fifteen (15) days for the owner to repair, demolish or remove the structures and if the owner fails or refuses to comply with the order within the time frame allowed, then the City may proceed with the cleanup with all costs billed to the owners.
B.(1) PUBLIC HEARING FOR THE PROPERTY OWNERS OF 1515 BRANSCOME.
Mayor Hollingsworth called for a public hearing at 5:46 p.m. Having no one from the audience to comment, the Mayor closed the public hearing at 5:46 p.m., and called for final consideration by the Aldermen. After discussion, a motion was made by Alderwoman Glenda Howard and seconded by Alderman Elmore Mayfield to approve Joiner's recommendations and proceed with the appropriate action. The motion passed by unanimous vote.
C. TAKE APPROPRIATE ACTION ON THE ABATEMENT OF THE SUBSTANDARD STRUCTURES LOCATED AT 402 CALCOTE.
Mark Joiner reported that the Council had previously voted to accept a recommendation to demolish, remove or improve the structure(s) at 402 Calcote and to start the property condemnation process. He reported that the property owners (Lincoln Parish Police Jury) have been notified of the hearing. Joiner recommended that the Council set a deadline of fifteen (15) days for the owners to repair, demolish or remove the structures and if the owners fail or refuse to comply with the order within the time frame allowed, then the City may proceed with the cleanup with all costs billed to the owners.
C.(1) PUBLIC HEARING FOR THE PROPERTY OWNERS OF 402 CALCOTE.
Mayor Hollingsworth called for a public hearing at 5:47 p.m. Having no one from the audience to comment, the Mayor closed the public hearing at 5:47 p.m., and called for final consideration by the Aldermen. After discussion, a motion was made by Alderman Elmore Mayfield and seconded by Alderwoman Glenda Howard to approve Joiner's recommendations and proceed with the appropriate action. The motion passed by unanimous vote.
D. TAKE APPROPRIATE ACTION ON THE ABATEMENT OF THE SUBSTANDARD STRUCTURES LOCATED AT 102 TURNER.
Mark Joiner reported that the Council had previously voted to accept a recommendation to demolish, remove or improve the structure(s) at 102 Turner and to start the property condemnation process. He reported that the property owners (Adolphus Calloway and Elouise Richards) have been notified of the hearing. Joiner stated that he had met with Mrs. Richards and she wants to repair the structure. He recommended that the Council set a deadline of ninety (90) days for the owner to repair, demolish or remove the structures and if the owner fails or refuses to comply with the order within the time frame allowed, then the City may proceed with the cleanup with all costs billed to the owner.
D.(1) PUBLIC HEARING FOR THE PROPERTY OWNERS OF 102 TURNER.
Mayor Hollingsworth called for a public hearing at 5:49 p.m. Mrs. Elouise Richards, property owner, came forward to state that she needs time to repair the structure. No one else from the audience came forward to comment and the Mayor closed the public hearing at 5:50 p.m., and called for final consideration by the Aldermen. After discussion, a motion was made by Alderman Elmore Mayfield and seconded by Alderwoman Glenda Howard to approve Joiner's recommendations and proceed with the appropriate action. The motion passed by unanimous vote. Alderman Mayfield thanked Terri Cogdell on behalf of Ward 2 Citizens for her work in the City's Code Enforcement Department.
VI. FINANCE:
A. PUBLIC HEARING AND CONSIDER AND ADOPT ORDINANCE NO. ____ OF 2011, LEVYING AND IMPOSING TAXES ON ALL PROPERTY SUBJECT TO TAXATION IN THE CITY OF RUSTON, LOUISIANA.
Emmett Gibbs was present to explain the proposed millage ordinance stating that there were no changes from last year. Mayor Hollingsworth called for a public hearing at 5:52 p.m. No one from the audience came forward to comment, and the Mayor closed the public hearing at 5:52 p.m., and called for final consideration by the Aldermen. Alderman Elmore Mayfield made a motion, seconded by Alderman Jedd Lewis, to adopt the ordinance. The title of the ordinance was read, a roll call vote was taken and the following result was had:
YEA: ALDERWOMAN GLENDA HOWARD
ALDERMAN JEDD LEWIS
ALDERMAN ELMORE MAYFIELD
ALDERMAN JIM PEARCE
ALDERWOMAN MARIE RIGGS
NAY: NONE
ABSENT: NONE
The motion passed by unanimous vote. (ORDINANCE NO 1614 OF 2011)
B. APPROVE THE FOLLOWING BUDGET AMENDMENTS FOR BUDGET YEAR OCTOBER 1, 2010, THROUGH SEPTEMBER 30, 2011:
1.From: General Fund:
Executive - Capital 120110-5810 <595,000>
Street Dept - Capital-Streets 140121-5812 <590,000>
To: General Fund - Fund Balance 1,185,000
2. From: General Fund - Fund Balance <25,000>
To: General Fund - Inspections:
Housing Demolition 120127-5362 25,000
Emmett Gibbs was present to explain the budget amendments. A motion was made by Alderman Elmore Mayfield and seconded by Alderman Jim Pearce to approve the listed budget amendments. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote.
VII. ADJOURN MEETING:
There being no further business, the meeting of the Mayor and Board of Aldermen was adjourned at 5:54 p.m.
August 15, 2011
APPROVED
ATTEST:
EMMETT GIBBS, CLERK DAN HOLLI NGSWORTH, MAYOR
1td: August 19, 2011

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