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MINUTES. CITY OF GRAMBLING, GRAMBLING, LOUISIANA.

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MINUTES. CITY OF GRAMBLING, GRAMBLING, LOUISIANA.
Quarterly Meeting & Monthly Meeting Combined November 3, 2011
Mayor Edward R. Jones opened the regular session of the Grambling City Council at 6:25 p.m. at Grambling City Hall. Mr. William Arrington offered the invocation and led the council and congregation into the Pledge of Allegiance. Present were the following Council members: Birdex Copeland, Jr., Yanise Days, Cathy Holmes, Cullen Jackson and Roy Jackson. It was moved by Council member Roy Jackson and seconded by Council member Cullen Jackson to adopt the Minutes dated October 6 & October 13, 2011.
Roll call was as follows:
Yea
Council member Birdex Copeland, Jr.
Council member Yanise Days
Council member Cathy Holmes
Council member Cullen Jackson
Council member Roy Jackson
Nay Abstain Absent
The motion was carried to adopt the minutes of the Meetings dated October 6 & 13, 2011.
It was moved by Council member Cullen Jackson and seconded by Council member Birdex Copeland, Jr. to adopt the agenda as presented.
Part II. Information:
1. Mr. Dean Dick, Engineer, presented the following status update report:
Project # Project Description/Project Status
2169 Reclamation of Downtown Grambling (744-31-0013): Agreement executed March 7,
2008. Application reviewed for ineligible items. Project progress held up due to removal
of aerial power lines. Entergy proposal and schematic received on 5/11/09. Cost to the
City for relocating overhead lines to rear alignment is $128,352.81.
2221 Department of Interior Funding - Water Well #7: Request instructions for application for funds to be forwarded 10/6/11.
2261 MLK-East Sewer Extension Design: (#50-MA6-08B-02) Plans and Profile construction sheet layout progressing slowly due to WWTP and water well renovation priority.
Supplemental construction funds totaling $477,000 were rescinded by EPA budget cuts, and letter dated 9/28/11.
2306 Area 1 Annexation: South I-20 Frontage Road Refusal to sign petition by Donald R. Nelson dated 7/1/10. Annexation area to be expanded to include Hwy 150 properties.
2313 Grambling WWTP: Re-budget #4 , approved by LDEQ. Project Close-out documents submitted to LDEQ by letter dated 9/14/11. Final Request For Payment submitted 9/21/11.
EPA Audit - ARRA document verification Site Visit conducted on Friday, September 2, 2011, at 11:30 AM. Requested copies of Contractor's purchase orders as recommended by reviewers.
2317 809 CWEF (Water) Approval of Emergency Project Modification Amendment submitted 8/30/11 is pending receipt of legislative support letters emailed out on 10/4/11. The $50,000 grant to be used to restore Well #5 operation and conversion to vertical line shaft design.
2377 LGAP 0910: (Sewer) Equipment purchases are continuing under this grant funding for in-house lift station upgrades and sewer repairs. Remaining funds total $237.74.
Completion of close-out forms pending submittal of final invoice.
2394 EECDG City Hall Renovations: Received proposal for Town Hall HVAC upgrades from Albritton's Service Company. Engineer's recommendation is to go with (2)-18 SEER, 5-ton HVAC units plus the two suggested add-ons, totaling $16,500.00, issued 9/29/11. Total grant of $30,827.00, leaves $14,327.00 available for exterior lighting and possible security system monitoring and electrical signage. Buy-American letter for York manufacturer forwarded to State for pre-approval. (Copies attached)
2409 Well No. 4 Plans and Specifications F P & C Project Manager currently reviewing draft
Engineering Agreement and Project Budget. Plans and Specifications forwarded by letter
dated 9/29/11 for review and approval by F P & C and LA Health and Hospitals for authorization to advertise for bids and Sanitary Code Permit, respectively.
2423 Grambling Sludge Disposal Permit: Sewage Sludge and Biosolids Use or Disposal Permit Application completed except for required Appendix reports. Deadline extended to 1/1/2013.
2447 LGAP 1011 (Unsewered Areas - West College) Responded to project feasibility to Facility Planning & Control by email dated 9/9/11 for cash conversion of $125,000 to facilitate project bidding.
2494 Citywide Retrofit of AMR Meters with built-in leak detection: Shared responsibilities
for joint effort with TRITON AMI established within proposed budget on August 12, 2011.
2497 Community Center Renovation: 100% completion achieved. TRANSITION PLAN completed as requested by USDA. Release of funds for City's truck is pending. USDA Pre-application authorized for Town Hall.
2498 Safe Routes to School Signed agreement w/executed Resolution forwarded to La DOTD Contract Services to complete legal requirements. Receipt of executed contract, forwarded this date by LaDOTD, will authorize commencement of design.
2500 WWTP Upgrades (Project #CS221056-01) Receipt of Categorical Exclusion from LDEQ, dated 8/15/2011, has authorized the preparation of Project Plans and Specifications for the project. Full application is in progress.
2515 FY 2011-2012 LGAP Application: LGAP assistance requested for supplemental funding for emergency repairs for Well #5 and distribution system conversion to a single system. Application submitted 9/13/11. Well #5 startup conducted on 10/5/11.
2529 Grambling Back Pressure Sustaining Valve Assembly: Bid solicitation for turnkey installation forwarded to TGS Contractors, Inc. of Minden on 10/3/11. Electrical controls and signal transfer components to be purchased by City using local funds.
Public Comment:
To Comply with ACT No. 850 H.B. No. 1307 the Mayor allowed time for the Public to make comments before the adoption of the proposed Ordinances.
Quarterly Departmental Reports
Administration- Mayor Edward Jones
Mayor Edward Jones stated that the Administrative Office and the Water Department have been located at 127 King Street since September 16, 2011
The City was approved for the Safe Route Sidewalk Grant
The City received a grant in amount of $30,827.00 for the former City Hall HVAC upgrades.
The City Hall will get lighted sign.
Police Department/Fire Department/911 Commission- Chief Tommy Clark, Jr.
Chief Clark gave the following report for the activities in the Police Department:
Patrol Operation Totals:
Calls for Service 484
Citations Issued 359
Total Fines and Fees:
Fines $22,592.00
Cost of Court $34,025.00
Reinstatement Fee $437.50
Safety Reports $133.00
Chief Clark attended the LA Domestic Abuse and Children's Violence Task Force meeting in Baton Rouge. Chief Clark was appointed Commissioner representing the LA Chiefs of Police.
Chief Clark also stated that there will be an Emergency Alert System “EAS', national test of the system, November 9, 2011, at 1:00 p.m. Council member Cullen Jackson requested a status report of the crime in the city.
The Fire Department has been conducting many training exercises.
Public Works- Mr. Vivian Moffett
Reported the tons of garbage pickup
Repaired potholes
Pickup Limbs and & Debris
Planning and Zoning- Mrs. Mary Gipson
Mrs. Gipson stated that the following properties have been demolished:
Christian Street
Hills of Grambling (155 Murline)
207 Carver Street
College Street
Wilson Street (Blue Apartments)
148 Olive Street
122 Marzette Street
Anticipated the building of a Dollar General Store on the corner of Martin Luther King, Jr. and R. W. E. Jones Drive. Still encouraging citizens to keep their property clean.
Beautification- Mrs. Lizzie White
Encouraged citizens to light up for the holidays.
Christmas in the Park will be Thursday, December 8, 2011 at 5:30 p.m.
Community Center- Mr. William Arrington
Reported the number of activities that have been held in the Community Center
If an activity is held during the day, the center can be rented at an hourly rate of $25.00.
Part IV. Old Business
1. It was moved by Council member Cullen Jackson and Council member Yanise Days to adopt the following:
Ordinance #100611-1
Suddenlink Communications
An Ordinance setting the franchise fee to be paid by those entities
providing cable or video service within the City of Grambling municipal limits under a state - granted franchise authority and otherwise providing with respect thereto.
WHEREAS, pursuant to the provisions of the Consumer Choice for Television Act of 2008, codified at LSA-RS, 45:1361 et seq, any person or entity desiring to provide cable or video services within the City of Grambling may do so by obtaining a state-issued certificates of franchise authority; WHEREAS, pursuant to the provision of LSA-R.S. 45:1366, the holder of a state issued certificate of franchise authority for cable or video service is required to pay a franchise fee to a municipality in which it operates upon the passage of an resolution by municipality setting such a fee; and WHEREAS, there are persons or entities which operate or desire to operate cable or video services within the City of Grambling municipal limits.
BE IT THEREFORE resolved by the City of Grambling Council of the City of Grambling, State of Louisiana, that all persons or entities providing cable or video services to citizens of the City of Grambling pursuant to a state-issued certificate of franchise authority as provided in LSA-R.S. 45:1366, pay the City of Grambling a franchise fee equal to 5% of the cable or video service provider's gross revenues, as that term is defined by the “Consumer choice for Television Act of 2008,” derived from operations within the City of Grambling municipal limits.
BE IT FURTHER RESOLVED, that all ordinances in conflict herewith are hereby repealed, except those approving any cable or video franchise agreement in force and effect between the City of Grambling and any cable or video service provider.
The Ordinance was declared adopted.
2. It was moved by Council member Roy Jackson and seconded by Council member Cathy Holmes to adopt the following:
ORDINANCE NO. 1006011-2
AN ORDINANCE OF THE CITY OF GRAMBLING TO DECLARE PROPERTY AS SURPLUS AND TO AUTHORIZE SALE OF SAID SURPLUS PROPERTY.
Section 1. Pursuant to a motion held at the Board of Aldermen Meeting held on October 6, 2011, the following property was deemed to be surplus property as such property is no longer needed for public purposes and that same should be sold: Wireless tenant lease agreement with AT&T regarding a wireless satellite located at 444 RWE Jones Drive Grambling, Louisiana.
Section 2. In order to accomplish the sale of the surplus lease agreement, the City of Grambling intends to execute an option to sell the above listed surplus property for $100 with said option granting the buyer the exclusive right to purchase the lease agreement for a minimum price of $203,594 within 90 days of the execution of the option with the City of Grambling.
The Ordinance was declared adopted.
Part V. New Business:
1. It was moved by Council member Birdex Copeland, Jr. and seconded by Council member Roy Jackson to adopt the following:
RESOLUTION
OF THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF GRAMBLING REGARDING RECONNECTION FEES FOR WATER DEPARTMENT
WHEREAS, the City of Grambling is a political subdivision of the State of Louisiana; WHEREAS, the City of Grambling operates a water system which has certain costs associated with same; WHEREAS, the fee to reconnect services after disconnection for non-payment of fees is currently $25.00 and has not been increased in over 15 years; WHEREAS, the employee time and associated costs associated with disconnecting and reconnecting services has increased and the City desires to increase its fees to sufficiently cover such expenses; NOW THEREFORE, BE IT RESOLVED, by the Mayor of Grambling and the Board of Aldermen of Grambling that effective January 1, 2012, the reconnection fee for water services shall be $50.00. This resolution having been submitted to a vote on the 3rd day of November, 2011, the vote thereon was as follows: YEAS: 5 NAYS :0 ABSTAIN: None ABSENT: None
The resolution was declared adopted on this 3rd day of November, 2011.
2. It was moved by Council member Roy Jackson and seconded by Council member Cullen Jackson to introduce the following:
ORDINANCE NO. 01103011-1
AN ORDINANCE OF THE CITY OF GRAMBLING TO DECLARE PROPERTY AS SURPLUS AND TO AUTHORIZE SALE OF SAID SURPLUS PROPERTY
WHEREAS, an ordinance has been proposed to be adopted by the Board of Aldermen of the City of Grambling; and WHEREAS, the proposed ordinance must be introduced by its title; and WHEREAS, a public hearing must be held prior to its adoption; and WHEREAS, the title of the proposed ordinance must be published in the official journal and the notice shall provide for the time and place where the Board will consider its adoption. NOW THEREFORE, BE IT ORDAINED that the following ordinance be and it is hereby adopted by the Board of Aldermen of the City of Grambling:
Section 1: Pursuant to a motion held at the Board of Aldermen Meeting held on November 3, 2011, the following property was deemed to be surplus property as such property is no longer needed for public purposes and that same should be sold: A building and located in Grambling, contained within the following legal description:
A TR. of Land contg. 1.000 AC. SIT. in SEC. 31-18-3. (From Elme Bowman, Sr.) (989-159) (0100600891) SEC. 31-18-3: Comm at the NEC of SEC. 31-18-3, TH. Run S. 1227.58' to a PT., TH run W. 236.86' to a _ Rebar for the ST. PT., run S. 235.91' to a 5/8 Rebar on the N. R/W line of Hwy 80, TH. Run S. 77 DEG. 17' 13W. along said N. R/W line 175.00' to a Rebar, TH. Leaving said R/W line, run N. 274.42' to a _ Rebar, TH. Run E. 170.71' back to POB, contg. 1.000 AC. (From Elme Bowman, Sr.) (989-159) (0100600891)
Section 2: It has been determined that the above listed property is no longer needed for public purposes in that the City has not operated a clinic in this location in excess of five years.
Section 3: Moreover, the City has been approached by an individual who desires to purchase the property and open a business in same. It has been determined that the sale of this property is in the best interest of the City of Grambling as it will allow economic growth and provide for collection of property taxes.
Section 4: The minimum purchase price for the sale of this property shall be discussed.
Section 5: Notice of this ordinance will be published three times in fifteen days, one week apart, in the Ruston Daily Leader, the Official Journal of the City of Grambling, beginning the week of November 7, 2011 as required by law.
Section 6: This ordinance was introduced at the November 3, 2011 meeting. A public hearing shall be held on December 1, 2011 at 5:30 p.m., immediately preceding the December 1, 2011 Board of Alderman Meeting.
Section 7: Any opposition to this ordinance must be made in writing, filed with the clerk or secretary of the City of Grambling within fifteen days of the first publication. In accordance with La. R.S. 33:4712(C), this shall not become effective until ten days after its passage, during which time any interested citizen may apply to the Lincoln Parish District Court for an order restraining the disposition of the property. After this ordinance becomes effective, it cannot be contested for any reason.
Section 8. This Ordinance was duly introduced, published in accordance with law, and then duly read and adopted by the following votes:
YEAS: 4, NAYS: 0, ABSENT: None, ABSTAIN: Council member Birdex Copeland, Jr.
A Public Hearing shall be held on December 1, 2011 at 5:30 p.m.
3. It was moved by Council member Birdex Copeland, Jr. and seconded by Council member Yanise Days the approval to close out matured certificates of deposits at Chase Bank and transfer funds to Shreveport Federal Credit Union. The transfers will be at following:
Account Number: 880038456915----$5,035.91---Shreveport Federal Credit Union- Recreation Funds
Account Number: 880038457442---$17,930.66- Shreveport Federal Credit Union- Payroll Account
Account Number: 880038457459---$12,467.86- Shreveport Federal Credit Union- Payroll Account
4. It was moved by Council member Cullen Jackson and seconded by Council member Roy Jackson the approval to appoint Chief Tommy Clark, Jr. to the Lincoln Parish Communications District.
5. It was moved by Council member Yanise Days and seconded by Council member Cullen Jackson to hire Allen, Green and Williamson to conduct Audit for Year Ending December 31, 2011.
6. It was moved by Council member Cullen Jackson and seconded by Council member Roy Jackson the approval to hire GNF Management, Monroe, Louisiana, for consulting Services for the City of Grambling for the FY 2012-2013 LCDBG.
7. It was moved by Council member Yanise Days and seconded by Council member Roy Jackson the approval to hire Dean Dick Engineering Services, Ruston, Louisiana, for Engineering Services for the City of Grambling for the FY 2012-2013 LCDBG. (Evaluations were done by Council member Roy Jackson and Council member Cullen Jackson)
Announcements:
Council member Cullen Jackson wants it noted in the minutes that all city employees should feel free to talk to him. The Mayor stated that all employees shouldn't have a problem discussing any matter with the council members.
It was moved by Council member Yanise Day and seconded by Council member Birdex Copeland, Jr. to adjourn this meeting at 8:00 p.m.
Edward R. Jones, Mayor Pamela J. Stringfellow, CMC
“This institution is an equal opportunity provider.”
1td: December 6, 2011

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