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MINUTES. CITY OF GRAMBLING, GRAMBLING, LOUISIANA. Monthly Meeting

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MINUTES. CITY OF GRAMBLING, GRAMBLING, LOUISIANA.
Monthly Meeting
February 9, 2012
Mayor Edward R. Jones opened the regular session of the Grambling City Council at 6:00 p.m. at Grambling City Hall. Mr. William Arrington offered the invocation and led the council and congregation into the Pledge of Allegiance. Present were the following Council members: Birdex Copeland, Jr., Yanise Days, Cathy Holmes, Cullen Jackson and Roy Jackson. It was moved by Council member Roy Jackson and seconded by Council member Cullen Jackson to adopt the Minutes dated January 5, 2012, with the necessary correction of the statute for Dual Officeholding & Dual Employment 42:63 (E) instead of 42:61.
Roll call was as follows:
Yea
Council member Birdex Copeland, Jr.
Council member Yanise Days
Council member Cathy Holmes
Council member Cullen Jackson
Council member Roy Jackson
Nay Abstain Absent
The motion was carried to adopt the minutes of the Meetings dated January 5, 2012. It was moved by Council member Cullen Jackson and seconded by Council member Birdex Copeland, Jr. to adopt the agenda as presented. The Administrative Interim Fire Chief Tommy Clark, Jr. assisted by the Interim Assistant Fire Chief David Wells pinned the following Firefighters: Aaron Conley and Raymon Moreland.
Part II. Comments, Information, and Presentation:
Public Comment:
To Comply with ACT No. 850 H.B. No. 1307 the Mayor allowed time for the Public to make comments before the adoption of the proposed Ordinance and anything that is presented on the Agenda.
A citizen stated that she was concerned about the purchasing of two trucks.
2. Mr. Dean Dick, Engineer, gave the following status report:
This complete project written report is forwarded for your review in compliance with council request. Please feel free to contact me should you have any questions pertaining to these comments. Activities during the previous month are shown in BOLD
Project # Project Description/Project Status
2169 Reclamation of Downtown Grambling (744-31-0013): Agreement executed March 7,
2008. Application reviewed for ineligible items. Project progress held up due to removal of aerial power lines. Entergy proposal and schematic received on 5/11/09. Cost to the City for relocating overhead lines to rear alignment is $128,352.81.
2221 Department of Interior Funding - Water Well #7: Request instructions for application for funds forwarded 10/5/11. No response to date.
2261 MLK-East Sewer Extension Design: (#50-MA6-08B-02) Plans and Profile construction sheet layout progressing slowly due to WWTP and water well renovation priority. Supplemental construction funds totaling $477,000 were rescinded by EPA budget cuts, and letter dated 9/28/11. Replacement funds were included in Grambling's FY 2012-2013 Capital Outlay Requests submitted on 11/1/11. Awaiting receipt of LaDOTD project drawing set for design completion.
2306 Area 1 Annexation: South I-20 Frontage Road Refusal to sign petition by Donald R. Nelson dated 7/1/10. Annexation area to be expanded to include Hwy 150 properties. No further progress. Adoption of Emmanuel Property annexation on adgenda.
2313 Grambling WWTP: Re-budget #4 , approved by LDEQ. Project Close-out documents submitted to LDEQ by letter dated 9/14/11. Final Request For Payment submitted 9/21/11. EPA Audit - ARRA document verification Site Visit conducted on Friday, September 2, 2011, at 11:30 AM. Requested copies of Contractor's purchase orders as recommended by reviewers. Final LDEQ Inspection performed on 10/11/11. Remaining documents requested from Contractor by LDEQ letter dated 10/13/11 and numerous emails.
2316 0809 CWEF (Water) Approval of Emergency Project Modification Amendment to allow restoration of Well #5 approved by CWEF Director by letter dated 10/6/11. The $50,000 grant to be used to restore Well #5 operation and conversion to vertical line shaft design. Final Request for Reimbursement forwarded by letter dated 10/14/11. Well #5 restored to service on 10/26/11. Partial payment made to Contractor.
2377 LGAP 0910 Project Closeout dated 10/21/11, confirmed by D. O. A on 11/3/11.
2394 EECDG City Hall Renovations: Albritton Service Company's $16,500 HVAC upgrade proposal accepted. Equipment has been delivered; installation to begin week of 11/07/11. Total grant of $30,827.00, leaves $14,327.00 available for exterior lighting and possible security system monitoring and electrical signage. Awaiting receipt of reimbursement through LPPJ.
2409 Well No. 4 Plans and Specifications F P & C Project Manager authorized advertisement for Bids on 10/17/11. La DHH permit issued on 10/27/11. Bid opening is scheduled for 11/17/11. No bids received. To be re-advertised.
2423 Grambling Sludge Disposal Permit: Sewage Sludge and Biosolids Use or Disposal Permit Application completed except for required Appendix reports. Deadline extended to 1/1/2013. No further progress.
2447 LGAP 1011 (Unsewered Areas - West College) Request for Line of Credit for the $125,000 was accepted by F. P. & C. Preliminary design implemented on 11/1/11.
2494 Citywide Retrofit of AMR Meters with built-in leak detection: Shared responsibilities for joint effort with TRITON AMI established within proposed budget on August 12, 2011. Received Professional Services Agreement for an AMI Implementation fromTriton. Copy of Engineering Agreement forwarded to Town's attorney for review.
2497 Community Center Renovation: 100% completion achieved. Release of funds for City's truck is approved.
2498 Safe Routes to School Signed agreement w/executed Resolution forwarded to La DOTD Contract Services to complete legal requirements. Executed Contract with LaDOTD received on 10/6/11. LaDOTD selected MML&H to perform Engineering Services.
2500 WWTP Upgrades (Project #CS221056-01) Receipt of Categorical Exclusion from LDEQ, dated 8/15/2011, has authorized the preparation of Project Plans and Specifications for the project. Full application forwarded Friday, 11/4/11. Bond commission review in progress. Lease/purchase option being evaluated during interim.
2515 FY 2011-2012 LGAP Application: LGAP assistance requested for supplemental funding for emergency repairs for Well #5 and distribution system conversion to a single system. Application submitted 9/13/11. Awaiting grant approval.
2529 Grambling Back Pressure Sustaining Valve Assembly: Bid solicitations for turnkey installation forwarded to Mayor Jones for his review on 11/3/11. Electrical controls and signal transfer components to be purchased by City using local funds. Selected Contractor will implement installation upon delivery of valve scheduled for 2/24/12.
3. Chief Tommy Clark, Jr. stated that Mr. LaMarco Thompson will be hired as a non-certified Policeman .
4. Mr. Peter Williams, Mr. J. D. Young & Mrs. Grace Young, Resource One, a development and consulting firm from Richmond, Virginia, proposed to build another hotel behind the Bingo Hall right off of Interstate 20 exit 81.
Part III. Old Business:
1. It was moved by Council member Birdex Copeland, Jr. and seconded by Council member Yanise Days the approval to adopt the following:
ORDINANCE NO. 01010512-1
An ordinance annexing into the corporate limits of the city of Grambling, Louisiana, the following described property, to wit: Parcel Owner: Tsegai and Karen S. E. Emmanuel (2118300005) 2 acres, more or less in NE/4 of NE/4, Sec. 21-18-3, beginning at NE/c of Sec 21, run S. along E. line of Sec 21 a distant of 244.36' to a point on the S. R/W of I-20; Run N. 87 deg 13 min 58 sec. W along S. R/W of I-20 for 210' to starting point, said NW/C of tract conveyed vt E. Johnson to V. J. Leachman in Bk 231-441, records of C/C, L/P, La, from Starting point run S. 420', Run 89 deg. 33 min. 40 sec W parallel
2. It was moved by Council member Cullen Jackson and seconded by Council member Roy Jackson to introduce the following:
ORDINANCE NO. 01202811-1
ORDINANCE PROVIDING THE DATE, TIME AND PLACE OF REGULAR MEETINGS OF THE BOARD OF COUNCIL MEMBERS OF THE CITY OF GRAMBLING, LOUISIANA FOR CALENDAR YEAR 2012
WHEREAS, the Board of Council members desires to provide notice of the regular meetings of the Board of Council members of the City of Grambling, Louisiana, for calendar year 2012 pursuant to LSA-R.S. 42:7; NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNCIL MEMBERS OF THE CITY OF GRAMBLING, LOUISIANA:
§1. Pursuant to LSA-R.S. 42:7, notice is hereby given that the Board of Council members of the City of Grambling, Louisiana, will hold its regular meetings on the following dates, times and places for calendar year 2012:
Dates
Thursday, January 5, 2012
Thursday, February 9, 2012
Thursday, March 1, 2012
Thursday, April 5, 2012
Thursday, May 3, 2012
Thursday, June 7, 2012
Thursday, July 5, 2012
Thursday, August 2, 2012
Thursday, September 6, 2012
Thursday, October 4, 2012
Thursday, November 1, 2012
Thursday, December 6, 2012
A Public Hearing was held on the Ordinance, and the Ordinance was adopted.
Part IV. New Business:
1. It was moved by Council member Yanise Days and seconded by Council member Cullen Jackson the approval of the Resolution for Engineering Contract for Remote Water Meters (Dean Dick) contingent upon the funding. The following Resolution was adopted: A RESOLUTION OF THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF GRAMBLING AUTHORIZING THE MAYOR TO EXECUTE CONTRACTS IN RELATION TO THE METER REPLACEMENT PROJECT. (Engineer) WHEREAS, the City of Grambling is a political subdivision of the State of Louisiana; WHEREAS, the City of Grambling has previously voted to install new water meters and seek funding and assistance for same; WHEREAS, the City of Grambling desires to enter into contracts with an engineering firm to oversee the project and a company to conduct the removal and installation of meters; NOW THEREFORE, BE IT RESOLVED, by the Mayor of Grambling and the Board of Aldermen of Grambling that the Mayor of Grambling is hereby authorized to execute contracts with Dean Dick Engineering Inc to conduct the engineering work and Triton Water Technologies, Inc. to remove and install new water meters and train the water department staff; BE IT FURTHER RESOLVED that this resolution shall be effective immediately. This resolution having been submitted to a vote on the 9th day of February, 2012, the vote thereon was as follows:
YEAS: 5, NAYS: None, ABSTAIN: None, ABSENT: None
The resolution was declared adopted on this 9th day of February, 2012
2. It was moved by Council member Cathy Holmes and seconded by Council member Yanise Days the approval of the Resolution for Project Management Services for Remote Water Meters (Triton), contingent upon funding.
A RESOLUTION OF THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF GRAMBLING AUTHORIZING THE MAYOR TO EXECUTE CONTRACTS IN RELATION TO THE METER REPLACEMENT PROJECT. (Triton) WHEREAS, the City of Grambling is a political subdivision of the State of Louisiana; WHEREAS, the City of Grambling has previously voted to install new water meters and seek funding and assistance for same; WHEREAS, the City of Grambling desires to enter into contracts with an engineering firm to oversee the project and a company to conduct the removal and installation of meters; NOW THEREFORE, BE IT RESOLVED, by the Mayor of Grambling and the Board of Aldermen of Grambling that the Mayor of Grambling is hereby authorized to execute contracts with Dean Dick Engineering Inc to conduct the engineering work and Triton Water Technologies, Inc. to remove and install new water meters and train the water department staff; BE IT FURTHER RESOLVED that this resolution shall be effective immediately. This resolution having been submitted to a vote on the 9th day of February, 2012, the vote thereon was as follows:
YEAS: 5, NAYS: None, ABSTAIN: None, ABSENT: None
The resolution was declared adopted on this 9th day of February, 2012
3. It was moved by Council member Cullen Jackson and seconded by Council member Yanise Days the approval of the Physical Security Grant from Homeland Security Program; the city would have to contribute 25% of the amount awarded by the Program.
4. It was moved by Council member Birdex Copeland, Jr. and seconded by Council member Roy Jackson the approval to purchase a 2003 Truck for $6,997.00 for the Public Works Department. Council member Cullen Jackson stated that he wants the research for a truck that will pickup the garbage receptacle.
5. The approval of a Resolution to purchase the Sonic Building was tabled until the March meeting. The Sonic Committee Members were as follows:
Council member Roy Jackson
Council member Cathy Holmes
Council member Cullen Jackson
Council member Yanise Days
Mr. Ervin McIntyre
Mr. Mark Hunter
Mrs. Ida Ary
6. It was moved by Council member Birdex Copeland, Jr. and seconded by Council member Roy Jackson the approval of the following:
A RESOLUTION OF THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF GRAMBLING AUTHORIZING THE PURCHASE OF PROPERTY FOR PUBLIC WORKS PURPOSES
WHEREAS, the City of Grambling is a political subdivision of the State of Louisiana; WHEREAS, the City of Grambling operates water wells to provide public works and services to the citizens and businesses in Grambling, including Well Number 5; WHEREAS, the City of Grambling must have access to this water well in order to maintain the well in property working order and make any necessary and/or desired improvements for the City of Grambling; WHEREAS, the property located at 105 Gum Street, consisting of .39 acres of land (property description is attached to this resolution as an exhibit) has historically provided the City with access to the water well but the owner of said property has indicated his desire to sell the property; WHEREAS, the City of Grambling needs to have continued access to said property without the development of houses, businesses, or other buildings that would interfere with the City's ability to access the well to conduct all necessary work and services; WHEREAS, the Louisiana State Constitution Article 6 § 23 allows municipalities to purchase property for public purpose which includes provision of public works and services; WHEREAS, La. R.S. 33:4712.10 requires that municipalities have property appraised prior to purchasing same and the appraisal has been completed and the City has determined that based on the appraisal and its need to have full access over said property and to allow said property to act as a buffer between the water well and other property, that purchase of the property is in the best interest of the City; WHEREAS Darrell Street is willing to sale said property to the City of Grambling at a fair market value; NOW THEREFORE, BE IT RESOLVED, by the Mayor of Grambling and the Board of Aldermen of Grambling that the Mayor of Grambling is hereby authorized to purchase said property for $17,000.00, which is a fair market value and execute all documents necessary for same. BE IT FURTHER RESOLVED that this resolution shall be effective immediately
Roll call was as follows:
Yea
Council member Birdex Copeland, Jr.
Council member Yanise Days
Council member Cathy Holmes
Council member Cullen Jackson
Council member Roy Jackson
Nay Abstain Absent
The Resolution was adopted.
7. It was moved by Council member Birdex Copeland, Jr. and seconded by Council member Cullen Jackson the approval of the following Resolution:
Resolution #0209-12
RESOLUTION IN SUPPORT OF THE CREATION OF A SPECIAL TAXING DISTRICT TO FACILITATE ECONOMIC DEVELOPMENT PROJECTS
WHEREAS the City of Grambling has an interest and obligation to facilitate the creation jobs and other economic opportunities for its citizens; WHEREAS Louisiana Constitution Article 7, Section 14 allows political subdivisions to enter into cooperative endeavors with any public or private association, corporation, or individual; and WHEREAS Louisiana Revised Statute 33:9038.31 et seq allows local government subdivisions to establish economic development districts. THEREFORE BE IT RESOLVED on this 9th day of February, 2012 that governing authority and Mayor of the City of Grambling, Louisiana acknowledges their support for the creation of a economic development district within its corporate limits in order to facilitate the creation of jobs and/or economic opportunities for their citizens.
8. The Resolution to dedicate Lenora Place into the corporate limits was tabled until all the necessary signatures can be obtained.
It was moved by Council member Yanise Days and seconded by Council member Cathy Holmes to adjourn this meeting at 7:50 p.m.
Edward R. Jones, Mayor Pamela J. Stringfellow, CMC
“This institution is an equal opportunity provider.”
1td: March 7, 2012

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