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MINUTES. CITY OF GRAMBLING, GRAMBLING, LOUISIANA. Monthly Meeting

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MINUTES. CITY OF GRAMBLING, GRAMBLING, LOUISIANA.
Monthly Meeting
July 12, 2012
Mayor Edward R. Jones opened the regular session of the Grambling City Council at 6:00 p.m. at Grambling City Hall. Mr. William Arrington offered the invocation and led the council and congregation into the Pledge of Allegiance. Present were the following Council members: Birdex Copeland, Jr., Yanise Days, Cathy Holmes, Cullen Jackson and Roy Jackson. It was moved by Council member Yanise Days and seconded by Council member Cullen Jackson to adopt the Minutes dated June7, 2012.
Roll call was as follows:
Yea
Council member Birdex Copeland, Jr.
Council member Yanise Days
Council member Cathy Holmes
Council member Cullen Jackson
Council member Roy Jackson
Nay Abstain Absent
The motion was carried to adopt the minutes of the Meetings dated June 7, 2012.
It was moved by Council member Yanise Days and seconded by Council member Cathy Holmes to adopt the agenda as presented.
Part II. Comments, Information, and Presentation:
Public Comment:
To Comply with ACT No. 850 H.B. No. 1307 the Mayor allowed time for the Public to make comments before the adoption of the proposed Ordinance and to make comments concerning any item presented on the Agenda.
Mr. Rodessa Ary stated he was concerned about the cost of the Districting Process.
2. Attorney Pamela Breedlove announced that the lawsuit by the former Mayor, Martha Andrus, against the city will be dismissed. The former Mayor filed a lawsuit against the city in the Third Judicial District, suing the city for the payment of legal fees incurred while she faced investigation during her term as mayor.
Administration Department
The Mayor gave the following status report: Governor Bobby Jindal signed and approved Senate Bill 564, authored by District 29 Senator Rick Gallot, creating a Tax Increment Financing (TIF) district on five portions of land throughout the city and expanding its need for economic development. The Mayor stated that the TIF district will cover five portions of land in the city; the areas are as follows:
9.28 acres of land across from Church's Chicken on R.W.E. Jones Drive
Bingo Hall at the old building that was previously used as a hotel in the 1970's right off of Interstate 20 exit 81
5.5 acres of land behind the Grambling Post Office
Land on I-20 that will run from exit 81 westward until halfway to the Industry exit
The portion of I-20 that runs from exit 81 eastward a half mile toward Ruston.
Mr. Dean Dick, Engineer, gave the following status report:
Project # Project Description/Project Status
2221 EPA Appropriation Funding awarded for $291,000 was determined to require a 45% match by the applicant unless a waiver was awarded based on financial burden to the users. This waiver was requested by letter dated 7/10/2012.
2409 Holdup of the Engineering Agreement for Additional Services for Utility Relocation funding was cleared. Entergy agreed to remove and relocate the existing house service installed over the well site in error, at no cost to the City. Re-bid authorization was requested by letter dated 7/13/2012.
2500 WWTP Aerator Lease/Purchase installation was delayed until 7/16 or 7/23, at the latest, due to damage resulting during off-loading on 6/30/2012. Events involved in the damage and repair of the replacement aerators were discussed and clarified. Additional costs to the City will be the freight.
2530 FY2012 LCDBG rehabilitation of West College Street is in finalization of State Contract processing, with preliminary design underway.
4. Dr. Mildred Gallot, AKA Sorority, Inc is requesting a variance from the council, which would allow the sorority to change a house owned by the late Corina Carpenter to be change to a AKA Sorority Meeting House. The Planning & Zoning Committee wouldn't recommend the change based on the citizens concerns in the area. Councilmember Roy Jackson stated that the council would revisit and study the process and make a decision at the next meeting.
5. It was moved by Councilmember Roy Jackson and seconded by Councilmember Yanise Days to adopt the following:
AGREEMENT FOR FINANCIAL ADVISORY SERVICES BETWEEN THE CITY OF GRAMBLING, LOUISIANA AND COMER CAPITAL GROUP, LLC
THIS AGREEMENT, made and entered into this 12th day of July 2012, by and between THE CITY OF GRAMBLING, LOUISIANA (hereinafter referred to as the “the CITY”) and COMER CAPITAL GROUP, LLC with its principal business office located at 1880 Lakeland Drive, Suite C, Jackson, Mississippi 39216 (hereinafter referred to as the “FINANCIAL ADVISOR”).
RECITALS
WHEREAS, the CITY desires to obtain the services of the FINANCIAL ADVISOR to develop and implement strategies to finance the CITY's current and long-term operations, operational and capital plans, economic development (public-private partnerships), capital financing needs, and render assistance in the preparation and marketing of bond issues and/or other debt obligations by the CITY; and WHEREAS, the FINANCIAL ADVISOR is registered with the Securities Exchange Commission (SEC) and Municipal Securities Rulemaking Board (MSRB) as a Municipal Advisor and desires to provide the Financial Services for the City. NOW THEREFORE, in consideration of the premises and of the mutual covenants and agreements set forth herein, the CITY and FINANCIAL ADVISOR agree as follows:
I. SCOPE OF SERVICES
The CITY hereby engages FINANCIAL ADVISOR to provide advice and recommendations to the CITY concerning bond issues and other debt obligations related to the CITY'S operations and to provide other financial advisory services, as generally set forth in EXHIBIT A. After authorization by the CITY to proceed, the FINANCIAL ADVISOR shall perform services set forth in referenced Scope of Services.
6. Firefighters LaBradford Scroggins and Jerry Davis were pinned by Fire Chief David Wells.
7. It was moved by Councilmember Roy Jackson and seconded by Councilmember Birdex Copeland, Jr. to hire Mr. Ajani Dorsey as a fulltime Communication Operator and Ms. Christy Lunsford as a part-time Communication Operator in the Police Department.
Part III. Old Business
There was no old business.
Part IV. New Business:
1. It was moved by Councilmember Yanise Days and seconded by Councilmember Cullen Jackson the approval to purchase a 2009 Freightliner Grapple Truck from Premier Truck Sales & Rental, Inc., at the amount of $77,500 contingent that it is in proper working condition. Funds for the purchase of this truck were recently received from the Lincoln Parish Police Jury Solid Waste Disposal Equipment Reserve Fund.
2. It was moved by Councilmember Cullen Jackson and seconded by Councilmember Yanise Days the approval to purchase two Precision Drive System Golf Carts from Fairway Carts, Inc. at the amount of $6,800 with funds also recently received from the Lincoln Parish Police Jury Solid Waste Disposal Equipment Reserve Fund.
3. Councilmember Cullen Jackson recommended that a committee would be formed to research the Districting Process. The Committee he recommended was as follows: Council member Yanise Days, Councilmember Cathy Holmes and Councilmember Cullen Jackson. Councilmember Birdex Copeland, Jr. stated that everyone should research into the Districting Process even the interested citizens.
4. It was moved by Councilmember Cathy Holmes and seconded by Councilmember Yanise Days to adopt the following:
RESOLUTION
BE IT RESOLVED, that the following millages are hereby levied on the 2012 tax roll on all property subject to taxation by the city of Grambling:
MILLAGE
Grambling Public Imp 9.49 mill
Grambling Fire Protection 17.63 mill
Grambling Police Department 4.66 mill
Grambling Public Streets 5.51mill
Grambling Water System 4.24mill
Grambling General Alimony 6.00mill
BE IT FURTHER RESOLVED that the proper administrative officials of the Parish of Lincoln, State of Louisiana, be and they are hereby empowered, authorized, and directed to spread said taxes, as hereinabove set forth, upon the assessment roll of said Parish for the year 2012, and to make the collection of the taxes imposed for and on behalf of the taxing authority, according to law, and that the taxes herein levied shall become a permanent lien and privilege on all property subject to taxation as herein set forth, and collection thereof shall be enforceable in the manner provided by law. The foregoing resolution was read in full, the roll was called on the adoption thereof, and the resolution was adopted by the following votes: Roll call was as follows:
Yea
Council member Birdex Copeland, Jr.
Council member Yanise Days
Council member Cathy Holmes
Council member Cullen Jackson
Council member Roy Jackson
Nay Abstain Absent
CERTIFICATE
I hereby certify that the foregoing is a true and exact copy of the resolution adopted at the board meeting held on July 12th, 2012, at which meeting a quorum was present and voting.
Grambling, Louisiana, this 12th day of July, 2012
5. It was moved by Councilmember Birdex Copeland, Jr. and seconded by Councilmember Yanise Days to adopt the following:
Building Permits
Residential Building Permit Fees & Commercial Building Permit Fees
Includes Plan Review, Flood Determination, and up to 5 inspections
0-2000 Square Feet $1250.00
2001-4000 Square Feet $1450.00
4001 Square Feet and up $1650.00
Renovation
Includes Plan Review, Flood Determination, and up to 5 inspections
0-2000 Square Feet $1050.00
2001-4000 Square Feet $1250.00
4001 Square Feet and up $1450.00
Announcements:
The monthly meeting for August will be the 9th because of the Louisiana Municipal Association's Conference.
It was moved by Councilmember Yanise Days and seconded by Councilmember Cullen Jackson to adjourn this meeting at 7:35 p.m.
Edward R. Jones, Mayor Pamela J. Stringfellow, CMC
“This institution is an equal opportunity provider.”
1td: August 14, 2012

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