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MINUTES OF A REGULAR MEETING OF THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF RUSTON

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MINUTES OF A REGULAR MEETING OF THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF RUSTON HELD ON MONDAY, AUGUST 6, 2012, AT 5:30 P.M., IN COUNCIL CHAMBERS/ COURTROOM, 2ND FLOOR, CITY HALL, 401 NORTH TRENTON, RUSTON, LOUISIANA
A regular meeting of the Mayor and Board of Aldermen of the City of Ruston was held Monday, August 6, 2012, at 5:30 p.m., in the Council Chambers/Courtroom, 2nd Floor, City Hall, 401 North Trenton, Ruston, Louisiana. A quorum was present, notice having been duly served. Mayor Dan Hollingsworth, Aldermen Jedd Lewis, Elmore Mayfield and Jim Pearce and Alderwomen Glenda Howard and Marie Riggs were present. Mayor Dan Hollingsworth called the meeting to order at 5:30 p.m., and Alderman Jedd Lewis delivered the invocation.
I. AGENDA AND MINUTES:
A. ADOPT AGENDA.
Motion was made by Alderman Jim Pearce and seconded by Alderwoman Glenda Howard to adopt the agenda. There were no comments from the audience and the motion passed by unanimous vote.
B. APPROVE MINUTES JULY 9, 2012, REGULAR MEETING.
Alderman Jim Pearce made a motion, seconded by Alderman Jedd Lewis, to approve the Minutes of the July 9, 2012, Regular Council meeting. Mayor Hollingsworth asked for comments from the audience and there were none. The motion passed by unanimous vote.
II. ADMINISTRATION:
A. CONSIDER RESOLUTION NO. __ OF 2012, ENDORSING THE PARTICIPATION OF JEDCO PROPERTIES, LLC IN THE LOUISIANA ENTERPRISE ZONE PROGRAM. Kristi Lumpkin was present to answer the Council's questions concerning the City's endorsement of JEDCO Properties, LLC, in the Louisiana Enterprise Zone Program. Motion was made by Alderman Jedd Lewis and seconded by Alderman Jim Pearce to adopt the resolution. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote. (RESOLUTION NO. 798 OF 2012)
B. CONSIDER RESOLUTION NO. __ OF 2012, IN SUPPORT FOR MORTGAGE CONTRACTING SERVICES, LLC, TO LOCATE IN THE CITY OF RUSTON. Kristi Lumpkin was present to answer the Council's questions concerning the resolution in support of Mortgage Contracting Services, LLC, through the Louisiana Economic Development's Economic Development Loan Opportunity Program. Motion was made by Alderman Jim Pearce and seconded by Alderman Elmore Mayfield to adopt the resolution. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote. (RESOLUTION NO. 799 OF 2012)
C. CONSIDER RESOLUTION NO. ___ OF 2012, AUTHORIZING CITY OF RUSTON, LOUISIANA, TO ACQUIRE PROPERTY AND TO INSTITUTE EXPROPRIATION ACTIONS NECESSARY FOR CONSTRUCTION AND COMPLETION OF TARBUTTON ROAD INTERCHANGE AND I-20 FRONTAGE ROADS AND APPROACH ROADS PROJECT IN THE CITY OF RUSTON, LOUISIANA. Lewis Love was present to discuss the resolution which authorizes the City to acquire property and to institute expropriation actions necessary for construction and completion of the Tarbutton Road Interchange & I-20 Frontage Roads Project, also known as the Tarbutton Road Interchange and Approach Roads Project. After a brief discussion, a motion was made by Alderman Jim Pearce and seconded by Alderman Elmore Mayfield to adopt the resolution. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote. (RESOLUTION NO. 800 OF 2012)
III. AIRPORT:
A. CONSIDER RESOLUTION NO. __ OF 2012, AUTHORIZING CITY TO ENTER INTO CONTRACT FOR CONSTRUCTION OF REHABILITATION OF EXISTING APRON LOCATED AT THE RUSTON REGIONAL AIRPORT. Jay Robbins was present to answer Council's questions pertaining to rehabilitation of the existing apron at the Ruston Regional Airport saying the resolution would authorize a contract with the lowest responsive, responsible bidder for all work described in the construction plans and specifications for the project. Motion was made by Alderman Jedd Lewis and seconded by Alderman Elmore Mayfield to adopt the resolution. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote. (RESOLUTION NO. 801 OF 2012)
IV. PUBLIC WORKS:
A. CONSIDER RESOLUTION NO. ____ OF 2012, AUTHORIZING CITY TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH THE RILEY COMPANY OF LOUISIANA, INC., FOR ENGINEERING DESIGN, SURVEY, PROPERTY ACQUISITION, AND CONSTRUCTION PHASE SERVICES RELATED TO IMPROVEMENTS TO LOUISIANA AVENUE AND TEXAS AVENUE FROM HOMER STREET TO MONROE STREET PROJECT. Lewis Love was present to discuss the resolution which authorizes the City to enter into an agreement with Riley Company of Louisiana, Inc., for engineering design, surveying, property acquisition and construction administration services related to the Louisiana Avenue and Texas Avenue from Homer Street to Monroe Street Project. Motion was made by Alderman Jedd Lewis and seconded by Alderman Elmore Mayfield to adopt the resolution. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote. (RESOLUTION NO. 802 OF 2012)
B. CONSIDER RESOLUTION NO. ____ OF 2012, DECLARING DAMAGED VEHICLES AS SCRAP. Lewis Love reported that the listed vehicles had been damaged beyond repair at a fire which occurred at the Public Works Shop on December 21, 2011. Motion was made by Alderman Jedd Lewis and seconded by Alderman Jim Pearce to adopt the resolution declaring the damaged vehicles as scrap. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote. (RESOLUTION NO. 803 OF 2012
V. PLANNING AND ZONING:
A. CONSIDER RESOLUTION NO. ____ OF 2012, APPROVING FINAL PLAT OF BEARKAT COVE SUBDIVISION OF THE CITY OF RUSTON, LOUISIANA.
Case No. 1121: Application for Final Plat - Subdivision Approval
Applicant: Mt. Pleasant Community Development Corporation, Inc.
Location: Bearkat Cove Subdivision, Fronting on East Maryland Avenue
Jim Hays reported that B.G.H. Investments, Inc., owns property on the South side of East Maryland Avenue, south of its intersection with Sunset Boulevard and Mt. Pleasant Community Development Corporation, Inc., intends to purchase a portion of the property and has submitted an application for subdivision. He added that the subdivision includes a proposed public dedication for creek maintenance for Council consideration. He said the property is zoned B-3 and the subdivision meets the zoning requirements for this classification. The Planning Commission reviewed the application in a public hearing on July 16, 2012, and recommends its approval subject to the suspensive conditions of meeting City Department Head approval and City Code requirements. Motion was made by Alderman Jedd Lewis and seconded by Alderwoman Glenda Howard to adopt the resolution. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote. (RESOLUTION NO. 804 OF 2012)
VI. CODE ENFORCEMENT:
A. REQUEST PERMISSION TO START THE PROPERTY CONDEMNATION PROCESS AS REQUIRED BY ORDINANCE FOR THE BUILDING(S) OR STRUCTURE(S) LOCATED AT THE FOLLOWING ADDRESSES:
Address Owner
907 Cedar
Charles & Dorothy Spencer
3205 Arthur Drive Riley Baker
Bill Sanderson recommended that the listed properties be demolished, removed or improved to meet current Building Code and also requested permission to start the property condemnation process. Sanderson read a list of properties and stated that all property owners have been notified. A motion was made by Alderman Elmore Mayfield and seconded by Alderman Jedd Lewis to approve Sanderson's recommendations. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote.
B. TAKE APPROPRIATE ACTION ON THE ABATEMENT OF THE SUBSTANDARD BUILDINGS(S) OR STRUCTURE(S) LOCATED AT 205 COTTON. Bill Sanderson reported that the Council had previously voted to accept a recommendation to demolish, remove or improve the structure(s) at 205 Cotton and to start the property condemnation process. He reported that the property is owned by John Streets and he has been notified of the hearing. Sanderson also stated that the property owner has obtained a renovation permit. He recommended that the Council set a deadline of sixty (60) days for owner to repair, demolish or remove the structures and if the owner fails or refuses to comply with the order within the time frame allowed, then the City may proceed with the cleanup with all costs billed to the owner.
B.(1) PUBLIC HEARING REGARDING ABATEMENT OF THE BUILDING(S) OR STRUCTURE(S) LOCATED AT 205 COTTON. Mayor Hollingsworth called for a public hearing at 5:41 p.m. Having no one from the audience to comment, the Mayor closed the public hearing at 5:41 p.m., and called for final consideration by the Aldermen. After discussion, a motion was made by Alderwoman Glenda Howard and seconded by Alderman Elmore Mayfield to approve Sanderson's recommendations and proceed with the appropriate action. The motion passed by unanimous vote.
C. TAKE APPROPRIATE ACTION ON THE ABATEMENT OF THE SUBSTANDARDM BUILDINGS(S) OR STRUCTURE(S) LOCATED AT 1400 EAST MISSISSIPPI. Bill Sanderson reported that the Council had previously voted to accept a recommendation to demolish, remove or improve the structure(s) at 1400 East Mississippi and to start the property condemnation process. He reported that the property is owned by Federal National Mortgage Association and they have been notified of the hearing. Sanderson recommended that the Council set a deadline of ninety (90) days for owners to repair, demolish or remove the structures and if the owners fail or refuse to comply with the order within the time frame allowed, then the City may proceed with the cleanup with all costs billed to the owners.
C.(1) PUBLIC HEARING REGARDING ABATEMENT OF THE BUILDING(S) OR STRUCTURE(S) LOCATED AT 1400 EAST MISSISSIPPI. Mayor Hollingsworth called for a public hearing at 5:43 p.m. Having no one from the audience to comment, the Mayor closed the public hearing at 5:43 p.m., and called for final consideration by the Aldermen. After discussion, a motion was made by Alderman Elmore Mayfield and seconded by Alderman Jedd Lewis to approve Sanderson's recommendations and proceed with the appropriate action. The motion passed by unanimous vote.
D. TAKE APPROPRIATE ACTION ON THE ABATEMENT OF THE SUBSTANDARD BUILDINGS(S) OR STRUCTURE(S) LOCATED AT 2308 W. BARNETTE SPRINGS.
Bill Sanderson reported that the Council had previously voted to accept a recommendation to demolish, remove or improve the structure(s) at 2308 W. Barnette Springs and to start the property condemnation process. He reported that the property is owned by G5, LLC, and they have been notified of the hearing. Sanderson added that the property owners have obtained a demolition permit. He recommended that the Council set a deadline of sixty (60) days for owners to repair, demolish or remove the structures and if the owners fail or refuse to comply with the order within the time frame allowed, then the City may proceed with the cleanup with all costs billed to the owners.
D.(1) PUBLIC HEARING REGARDING ABATEMENT OF THE BUILDING(S) OR STRUCTURE(S) LOCATED AT 2308 W. BARNETTE SPRINGS.
Mayor Hollingsworth called for a public hearing at 5:45 p.m. Having no one from the audience to comment, the Mayor closed the public hearing at 5:45 p.m., and called for final consideration by the Aldermen. After discussion, a motion was made by Alderwoman Glenda Howard and seconded by Alderman Jedd Lewis to approve Sanderson's recommendations and proceed with the appropriate action. The motion passed by unanimous vote.
E. TAKE APPROPRIATE ACTION ON THE ABATEMENT OF THE SUBSTANDARD BUILDINGS(S) OR STRUCTURE(S) LOCATED AT 710 ARLINGTON. Bill Sanderson reported that the Council had previously voted to accept a recommendation to demolish, remove or improve the structure(s) at 710 Arlington and to start the property condemnation process. He reported that the property is owned by Clyde L. Oliver and he has been notified of the hearing. Sanderson recommended that the Council set a deadline of sixty (60) days for owner to repair, demolish or remove the structures and if the owner fails or refuses to comply with the order within the time frame allowed, then the City may proceed with the cleanup with all costs billed to the owner.
E.(1) PUBLIC HEARING REGARDING ABATEMENT OF THE BUILDING(S) OR STRUCTURE(S) LOCATED AT 710 ARLINGTON. Mayor Hollingsworth called for a public hearing at 5:47 p.m. Having no one from the audience to comment, the Mayor closed the public hearing at 5:47 p.m., and called for final consideration by the Aldermen. After discussion, a motion was made by Alderwoman Glenda Howard and seconded by Alderman Elmore Mayfield to approve Sanderson's recommendations and proceed with the appropriate action. The motion passed by unanimous vote.
VII. FINANCE:
A. SELECT AUDITORS FOR FYE 09/30/12.
Emmett Gibbs reported that an Engagement Letter has been received from Douglas A. Brewer, CPA, and that it indicates an increase of almost one percent (1%) for FYE September 30, 2012. Following a brief discussion, a motion was made by Alderman Jedd Lewis and seconded by Alderman Jim Pearce to select Douglas A. Brewer, CPA, as auditors for the 2012 fiscal year ending. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote.
B. INTRODUCE ORDINANCE NO. ____ OF 2012, LEVYING AND IMPOSING TAXES ON ALL PROPERTY SUBJECT TO TAXATION IN THE CITY OF RUSTON, LOUISIANA.
The ordinance was introduced by Alderman Jedd Lewis.
C. INTRODUCE ORDINANCE NO. ____ OF 2012, LEVYING AND IMPOSING TAXES ON ALL PROPERTY SUBJECT TO TAXATION IN THE CITY OF RUSTON, LOUISIANA, AND CALLING FOR SUCH MILLAGE RATE INCREASES BY TWO- THIRDS VOTE OF THE BOARD OF ALDERMEN OF THE CITY OF RUSTON, LOUISIANA, REQUIRED IN PARAGRAPH C OF SECION 23 OF ARTICLE VII OF THE CONSTITUTION OF LOUISIANA. (Roll Forward)
The ordinance was introduced by Alderwoman Marie Riggs.
D. APPROVE THE FOLLOWING BUDGET AMENDMENTS FOR BUDGET YEAR OCTOBER 1, 2011, THROUGH SEPTEMBER 30, 2012:
1. From: General Fund Revenues:
Solid Waste Management 11 4140 (935,600)
State of Louisiana 11 4360 (750,000)
To: General Fund - Fund Balance 1,685,600
2. From: General Fund - Planning & Zoning Dept. (500)
Salaries - Regular 120126 5110
To: General Fund - Planning & Zoning Dept. 500
Travel & Training 120126 5160
3. From: General Fund - Streets Dept.
Maintenance of Streets 140121 5350 (35,000)
To: General Fund - Inspections Dept.:
Housing Demolition 120127 5362 35,000
4. From: General Fund - Fire Department
Capital 130117 5810 (700,000)
To: General Fund - Fund Balance 700,000
5. From: General Fund - Solid Waste Dept.:
Capital 140122 5810 (25,000)
To: General Fund - Solid Waste Dept.:
Auto & Truck Repair 140122 5520 25,000
Emmett Gibbs was present to explain the budget amendments and answer Council's questions. A motion was made by Alderman Elmore Mayfield and seconded by Alderwoman Glenda Howard to approve the listed budget amendments. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote.
VIII. ADJOURN MEETING:
There being no further business, the meeting of the Mayor and Board of Aldermen was adjourned at 5:49 p.m.
August 20, 2012
APPROVED
ATTEST:
EMMETT GIBBS, CLERK
DAN HOLLI NGSWORTH, MAYOR
1td: August 24, 2012

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