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MINUTES CITY OF GRAMBLING, GRAMBLING, LOUISIANA

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MINUTES CITY OF GRAMBLING, GRAMBLING, LOUISIANA. Monthly Meeting October 4, 2012 Mayor Edward R. Jones opened the regular session of the Grambling City Council at 6:00 p.m. at Grambling City Hall. Mr. William Arrington offered the invocation and led the council and congregation into the Pledge of Allegiance. Present were the following Council members: Birdex Copeland, Jr., Yanise Days, Cathy Holmes, Cullen Jackson and Roy Jackson. It was moved by Council member Birdex Copeland, Jr. and seconded by Council member Yanise Days to adopt the Minutes dated September 6, 2012.
Roll call was as follows:
Yea
Council member Birdex Copeland, Jr.
Council member Yanise Days
Council member Cathy Holmes
Council member Cullen Jackson
Council member Roy Jackson
Nay Abstain Absent
The motion was carried to adopt the minutes of the Meeting dated September 6, 2012. It was moved by Council member Yanise Days and seconded by Council member Cathy Holmes to adopt the agenda as presented.
Roll call was as follows:
Yea
Council member Birdex Copeland, Jr.
Council member Yanise Days
Council member Cathy Holmes
Council member Cullen Jackson
Council member Roy Jackson
Nay Abstain Absent
The motion was carried to adopt the agenda.
Part II. Comments, Information, and Presentation: Public Comment:
To Comply with ACT No. 850 H.B. No. 1307 the Mayor allowed time for the Public to make comments concerning any presented Agenda items.
Mr. Tommy Clark, Jr., Chief of Police stated there is a rise of littering in the city.
Part III. Old Business:
1. It was moved by Council member Birdex Copeland, Jr. and seconded by Council member Yanise Days to adopt the following:
ORDINANCE NO. 090602012-1
AN ORDINANCE OF THE CITY OF GRAMBLING FOR SUPPLEMENTAL ZONING REGULATION REGARDING TELECOMMUNICATION TOWERS AND ANTENNAS
A Public Hearing was held on the Ordinance. Roll call was as follows for the above Ordinance:
Yea
Council member Birdex Copeland, Jr.
Council member Yanise Days
Council member Cathy Holmes
Council member Cullen Jackson
Council member Roy Jackson
Nay Abstain Absent
The motion was carried to adopt the Ordinance.
2. It was moved by Council member Cathy Holmes and seconded by Council member Roy Jackson to adopt the following:
ORDINANCE NO. 090602012-2
AN ORDINANCE OF THE CITY OF GRAMBLING TO REPEAL THE EXISTING DILAPIDATED AND DANGEROUS BUILDINGS ORDINANCE AND TO ADOPT A NEW BUILDING ABATEMENT ORDINANCE TO PROVIDE FOR THE REGULATION AND ABATEMENT OF DILAPIDATED AND DANGEROUS BUILDINGS.
A Public Hearing was held on the Ordinance.
Roll call was as follows for the above Ordinance:
Yea
Council member Birdex Copeland, Jr.
Council member Yanise Days
Council member Cathy Holmes
Council member Cullen Jackson
Council member Roy Jackson
Nay Abstain Absent
The motion was carried to adopt the Ordinance.
3. It was moved by Council member Roy Jackson and seconded by Council member Birdex Copeland, Jr. to adopt the following:
ORDINANCE NO. 090602012-3
AN ORDINANCE OF THE City of GRAMBLING ESTABLISHING WATER RATES IN
COMPLIANCE WITH BOND REQUIREMENTS AND OTHER OPERATIONAL NECESSITIES.
WHEREAS, the City of Grambling owns and operates a Water System including multiple water towers, treatment facilities, and disbursement pipes within the City of Grambling; WHEREAS, the City of Grambling has outstanding bonds that were obtained for the purposes of creating, improving, maintaining, and operation of the Water System and the City of Grambling's Wastewater Treatment Plant and said bond obligations contain a rate covenant obligating the City to establish, maintain, and collect such fees, rates, and charges necessary to the necessary expenses of operating and maintaining these two systems and have sufficient funds to pay the annual bond repayments; WHEREAS, there have been extensive repairs necessitated within the Wastewater Treatment Plant and the City's Water Wells and disbursement system over the past two years that have increased the net operating costs; WHEREAS, the sewer and water rates have not been increased in many years such that the current rates are insufficient to cover the operating costs of the systems or meet the bond rate covenants and are inhibiting the City's ability to borrow money and/or issue bonds for additional City service projects; WHEREAS, the City of Grambling desires to bring both systems into compliance and improve the services it provides to its citizens and a Pubic Meeting was held prior to the introduction of this Ordinance to fully investigate alternatives; NOW THEREFORE, BE IT ORDAINED that the following ordinance be and it is hereby adopted by the Board of Aldermen of the City of Grambling:
Section 1: All water furnished by the City to owners or occupants of all homes, businesses, industries, and/or other establishments shall be measured through a water meter. Each residence, business, and/or other building must have a separate water meter and connection from the main. As used herein residence does not mean outbuildings such as private garages, servants' quarter and toilets serving the house which are served by the primary building/residence meter, but does include rental buildings.
Section 2: The rates for water service have been established in accordance with EPA guidelines and requirements to maintain the Water System in compliance and to comply with existing bond rate covenants. The water service rates and charges shall be used defray the administrative costs, operational costs, maintenance costs, and repair and replacement costs of the water system, including the wells, treatment system, and disbursement system; to defray existing and any future debt service incurred to improve, repair and/or maintain the water system, including wells, treatment, and disbursement system. Transfers to the general and/or other fund shall be limited to reimbursement for funds actually transferred to or advanced to the water treatment facilities and disbursement system from one of the other funds.
Section 3: Effective for services rendered as of November 1, 2012, the rates and charges for the water service for each and every residence, commercial or industrial establishment now or hereafter connected to the City's Water System shall be in accordance with this ordinance.
Section 4: For all residential users located within the City limits of Grambling, the water service base rate shall be $15.00 for the first 2,000 gallons or less of water consumed plus an additional user rate of $2.50 per 1,000 gallon in excess of 2,000 gallons.
Section 5: For all commercial users located within the City limits of Grambling, the water service base rate shall be $24.00 for the first 2,000 gallons or less of water consumed plus an additional user rate of $2.00 per 1,000 gallon in excess of 2,000 gallons.
Section 6: For all residential users located outside the City limits of Grambling, the water service base rate shall be $20.00 for the first 2,000 gallons or less of water consumed plus an additional user rate of $2.50 per 1,000 gallon in excess of 2,000 gallons.
Section 7: For all commercial users located outside the City limits of Grambling, the water service base rate shall be $29.00 for the first 2,000 gallons or less of water consumed plus an additional user rate of $2.00 per 1,000 gallon in excess of 2,000 gallons.
Section 8: Industrial users may be established based on size and type of industry but shall not be any less than commercial user rates.
Section 9: Annual adjustment. The water service base rate and additional user charge shall be reviewed annually by the Superintendent and others designated by the Mayor. On or before November 1, 2013 and every year thereafter, the Superintendent and others designated by the Mayor shall make a report made to the City Council and Mayor of water department revenues and expenses for the previous year. Thereafter, the Mayor shall automatically order an increase or decrease of water rates effective the first day of January of each year whenever the ratio of revenue to expenses in effect changes; provided, that no annual adjustment of water rates shall go beyond or below the percentage increase or decrease in the Consumer Price Index (CPI) of the Bureau of Labor Statistics changes for the previous calendar year.
Section 10: A consumer moving out of a premises or having premises become vacant shall give written notice to the department of public utilities so that water may be cut off and charges cease. Otherwise, the consumer shall be responsible for all charges until such written notice is given.
Section 11: Deposits for water services shall be required to ensure prompt payment of same. Deposits shall be: $100.00 for residential property owners, $125.00 for residential property renters, and $100.00 for commercial and small industrial properties. Deposits and charges required on large industrial customers and any other type of customer shall be set by the Mayor based on the recommendation of the Superintendent and the estimated monthly use of water. The amount of the deposit, without interest, will be refunded to the customer upon final discontinuance of service and after all indebtedness of the customer to the City has been paid. The City shall have the right to apply the deposit at any time to satisfy an indebtedness to the City as result of the water service
Section 12: Connection Fees. There shall be a fifteen dollar ($15.00) initial connection fee to establish new service to a house, business, or other building with an existing water line. A transfer service fee of twenty-five dollars ($25.00) will be charged all customers who request service to be transferred to another location serviced by the City water department. This fee must be paid before the service is transferred. A reconnection fee of fifty dollars ($50.00) will be charged all customers whose service was disconnected because of delinquency. This fee shall be paid before service is reconnected or continued.
Section 13: Additional fees. There shall be a fee of $25.00 charged for each check or automated clearing house (electronic) bank draft which is unpayable due to insufficient funds or for any other reason.
Section 14: No connection shall hereafter be made to any water main line without a written permit for such connection issued by the public works director. No person except a tapper or otherwise qualified employee or contract personnel of the City shall, under any circumstances, tap the water mains of the City. The running of the service pipe from the main to the existing or proposed curb line and the installation of the stopcock and box and meter are also to be done by employees or contract personnel of the City, except in cases where it may be found expedient to grant plumbers special written permission to do the same. The fees to be paid the City for tapping the main, laying service line to existing or proposed curb lines and for materials necessary therefore shall be determined by the Superintendent in an amount sufficient to cover the costs of providing said services and approved by the Mayor prior to the lines being tapped.
Section 15: If any provision or item of the Ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items, or applications of this Ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this Ordinance are hereby declared severable.
Section 16: This Ordinance shall become effective after its promulgation all in the manner and form prescribed by law.
A Public Hearing was held on the Ordinance.
Roll call was as follows for the above Ordinance:
Yea
Council member Birdex Copeland, Jr.
Council member Yanise Days
Council member Cathy Holmes
Council member Cullen Jackson
Council member Roy Jackson
Nay Abstain Absent
The motion was carried to adopt the Ordinance.
4. It was moved by Council member Cullen Jackson and seconded by Council member Cathy Holmes to adopt the following:
ORDINANCE NO. 090602012-4
AN ORDINANCE OF THE CITY OF GRAMBLING REPEALING ARTICLE I, SECTION 5 OF THE CITY OF GRAMBLING SEWER USE ORDINANCE NUMBER 138-94 AND ADOPT A NEW ARTICLE 1 SECTION 5 ESTABLISHING SEWER RATES IN COMPLIANCE WITH BOND REQUIREMENTS AND OTHER OPERATIONAL NECESSITIES.
WHEREAS, the City of Grambling owns and operates a Wastewater Treatment Plant for the processing of sewage and wastewater collected within the City of Grambling; WHEREAS, the City of Grambling has outstanding bonds that were obtained for the purposes of creating, improving, maintaining, and operation of the Wastewater Treatment Plant and the City of Grambling's Water System and said bond obligations contain a rate covenant obligating the City to establish, maintain, and collect such fees, rates, and charges necessary to the necessary expenses of operating and maintaining these two systems and have sufficient funds to pay the annual bond repayments; WHEREAS, there have been extensive repairs necessitated within the Wastewater Treatment Plant and the City's Water Wells over the past two years that have increased the net operating costs; WHEREAS, the City's sewer and water rates have not been increased in many years such that the current rates are insufficient to cover the operating costs of the systems or meet the bond rate covenants and are inhibiting the City's ability to borrow money and/or issue bonds for additional City service projects; WHEREAS, the City of Grambling desires to bring both systems into compliance and improve the services it provides to its citizens and a Pubic Meeting was held prior to the introduction of this Ordinance to fully investigate alternatives;
NOW THEREFORE, BE IT ORDAINED by the Board of Aldermen of the City of Grambling that Section 5 of Ordinance Number138-94, the Sewer Use Ordinance, originally adopted on June 2, 1994 is hereby repealed and replaced in its entirety and a new Section 5 of Ordinance Number 138-94 is adopted to read as follows:
Section 5. Rates for Sewer Service
a. The rates for Sewer Service have been established in accordance with EPA guidelines and requirements to maintain the Wastewater Treatment Plant in compliance and to comply with existing bond rate covenants. The Sewer Service rates and charges shall be used defray the administrative costs, operational costs, maintenance costs, and repair and replacement costs of the sewer treatment facilities and the sewer collection system; to defray existing and any future debt service incurred to improve, repair and/or maintain the sewer treatment facilities and collection system. Transfers to the general and/or other fund shall be limited to reimbursement for funds actually transferred to or advanced to the sewer treatment facilities and the sewer collection system from one of the other funds.
b. Effective for services rendered as of November 1, 2012, the rates and charges for the use of the wastewater services of the City, for each and every residence, commercial or industrial establishment now or hereafter connected to the City's treatment facilities shall be in accordance with this ordinance.
c. Unless specified herein or otherwise approved by the City Council, sewer service rates shall be based upon water consumption as determined by the water meter or by gallonage as measured by a flow meter installed at the owner's expense on the system.
d. For all residential users located within the City limits of Grambling, the sewer service base rate shall be $15.00 for the first 2,000 gallons or less of wastewater discharge plus an additional user rate of $2.50 per 1,000 gallon in excess of 2,000 gallons.
e. For all commercial users located within the City limits of Grambling, the sewer service base rate shall be $24.00 for the first 2,000 gallons or less of wastewater discharge plus an additional user rate of $2.00 per 1,000 gallon in excess of 2,000 gallons.
f. For all residential users located outside the City limits of Grambling, the sewer service base rate shall be $20.00 for the first 2,000 gallons or less of wastewater discharge plus an additional user rate of $2.50 per 1,000 gallon in excess of 2,000 gallons.
g. For all commercial users located outside the City limits of Grambling, the sewer service base rate shall be $29.00 for the first 2,000 gallons or less of wastewater discharge plus an additional user rate of $2.00 per 1,000 gallon in excess of 2,000 gallons.
h. Industrial users may be established based on size and type of industry but shall not be any less than commercial user rates.
i. All residential users not billed for water usage by the City, shall pay a sewer use charge equal to their respective base rate plus $5.00.
j. All commercial users not billed for water usage by the City, shall pay a sewer use charge equal to their respective base rate plus $5.00.
k. Annual adjustment. The sewer service base rate and additional user charge shall be reviewed annually by the Superintendent and others designated by the Mayor. On or before November 1, 2013 and every year thereafter, the Superintendent and others designated by the Mayor shall make a report made to the City Council and Mayor of Wastewater Treatment Plant and sewer collection system revenues and expenses for the previous year. Thereafter, the Mayor shall automatically order an increase or decrease of sewer rates effective the first day of January of each year whenever the ratio of revenue to expenses in effect changes; provided, that no annual adjustment of sewer rates shall go beyond or below the percentage increase or decrease in the Consumer Price Index (CPI) of the Bureau of Labor Statistics changes for the previous calendar year.
l. The City retains the right to make adjustments in the individual customer sewer bills where water rates have been adjusted due to broken water lines, tampered or broken meters, or other circumstances which generate inaccurate measurements of water consumption which result in an inaccurate measurement of sewage.
m. The existing agreement between Grambling State University and the City of Grambling as originally authorized including any amendments thereto for the provision of sewer services on the main campus of the university shall remain in place. Grambling State University is obligated to have its wastewater delivered to the final lift station located on the main campus of Grambling State University from which the wastewater will be pumped to the wastewater treatment system for treatment. Grambling State University flow shall be subject to the limitations of Article II, Section 6 of the Sewer Use ordinance. The City is obligated to accept only the wastewater of Grambling State University from its main campus which meets the requirements of this ordinance of the City then in effect, the requirements of which must be reasonable and comply with the applicable provisions of state and federal laws and regulations. The City will own, operate, and maintain the wastewater treatment system, including any improvements or renovations thereto, and Grambling State University shall have a right to use 56.7% of the design flow of 1.5 million gallons per day of the wastewater treatment system over the life thereof, and with the prior approval of the City Council, Grambling State University may use a percentage of the design flow of treatment system in excess of 56.7%. The costs for Grambling State University shall be calculated and adjusted annually by the superintendent based on the university's applicable percentage (which shall be 56.7% unless they are permitted to use additional percentage of the design flow, then their actual percentage) of all of the actual expenses incurred by the City of Grambling in operating the sewer the plant, including but not limited to all operation and maintenance expenses; permit fees to Louisiana Department of Environmental Quality any other fees assessed or charged by the Environmental Protection Agency or other governmental agency for the operation of the sewer plant; expenses for 3 lift stations, and bond and financial expenses associated with repairs and improvements of the sewer plant. The annual fee shall be divided by 12 and paid monthly by Grambling State University.
n. Upon obtaining proper permits from Louisiana Department of Environmental Quality and any other federal and/or state agency waste from septic tank cleaning trucks shall be permitted at the City treatment plant or at a point so designated by the superintendent. The charge per truck would be twenty-five dollars ($25.00) for loads less than fifteen hundred (1,500) gallons of septic tank pumpings delivered to the City sewer treatment plant. An additional fee of $5.00 per 1,000 gallons shall be charged for each load over 1,500 gallons.
o. All sewer service base rates and additional user charges shall be billed monthly and paid by the deadline set forth in the bill. Disconnection of water service to customers may be made by the City if satisfactory payment of a bill is not received by the City by the cut off date established in the bill or other date as determined by resolution of the City Council.
p. Deposits for sewer services will be required when water service is not provided by the City of Grambling to ensure prompt payment of same. Deposits shall be: $50.00 for residential property owners, $75.00 for residential property renters, and $100. for commercial and small industrial properties. Deposits and charges required on large industrial customers and any other type of customer shall be set by the Mayor based on the recommendation of the superintendent and the estimated monthly use of water. The amount of the deposit, without interest, will be refunded to the customer upon final discontinuance of service and after all indebtedness of the customer to the City has been paid. The City shall have the right to apply the deposit at any time to satisfy an indebtedness to the City as result of sewer service
q. Additional fees. There shall be a fee of $25.00 charged for each check or automated clearing house (electronic) bank draft which is unpayable due to insufficient funds or for any other reason.
If any provision or item of the Ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items, or applications of this Ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this Ordinance are hereby declared severable.
A Public Hearing was held on the Ordinance.
Roll call was as follows for the above Ordinance:
Yea
Council member Birdex Copeland, Jr.
Council member Yanise Days
Council member Cathy Holmes
Council member Cullen Jackson
Council member Roy Jackson
Nay Abstain Absent
The motion was carried to adopt the Ordinance.
Part IV. New Business:
RESOLUTION TO SELL SURPLUS PROPERTY
WHEREAS, the City of Grambling is a political subdivision of the State of Louisiana; WHEREAS, the City of Grambling has in its possession 2007 Exmark LazerZ with a Kawasaki, Model#LAS28KA524 28 HP Kawasaki, Serial #688967 which the Mayor and the Board of Alderman have determined is no longer needed by the City of Grambling and is hereby deemed surplus property; WHEREAS, the Mayor and the Board of Alderman have determined that the appraised value of the property in its current condition is five thousand dollars or less as the motor is broken and the muffler needs to be replaced; WHEREAS, La. R.S. 33:4712(F), permits the municipalities to sell at private sell moveable property that is valued at five thousand dollars or less; NOW THEREFORE, BE IT RESOLVED, by the Mayor of Grambling and the Board of Aldermen of Grambling that the City of Grambling shall sale the 2007 Exmark LazerZ with a Kawasaki , Model#LAS28KA524 28 HP Kawasaki, Serial #688967 at private sale through the acceptance of sealed bids. As required by La. R.S. 33:4712(F) (1), the minimum bid for this property shall be $500.00.
IT IS FURTHER RESOLVED that the following procedure will be followed in the disposition of the property and will ensure that any and all individuals who are interested in purchasing the property will have the opportunity to do so.
1. The property may be inspected at the City of Grambling LA between the hours of 8:00 a.m. and 2:00 p.m. Monday thru Friday.
2. Any party interested in purchasing the property may submit a sealed bid to the Town Clerk, Grambling City Hall, 127 King Street, Grambling, LA 71245 or P. O. Box 109, Grambling, LA 71245.
3. All sealed bids must be received by the Town Clerk by October 31 2012 at 5.p.m.
4. The sealed bids shall be opened and reported to the Board of Aldermen at the regularly scheduled meeting on November 1, 2012. The equipment shall be sold to the highest bidder provided such bid is above the minimum bid. Should the highest bidder fail or be unable to complete the purchase within seven (7) days, then the equipment shall be sold to the second highest bidder provided such bid is above the minimum bid. IT IS FURTHER RESOLVED that this resolution shall be published once in the Official Journal of the Town of Grambling on or before October 12, 2012 and may be advertised in other manners determined by the Mayor to assist in obtaining bids for same. BE IT FURTHER RESOLVED that this resolution shall be effective immediately. This resolution having been submitted to a vote on the 4th day of October, 2012, the vote thereon was as follows:
Roll call was as follows for the above Ordinance:
Yea
Council member Birdex Copeland, Jr.
Council member Yanise Days
Council member Cathy Holmes
Council member Cullen Jackson
Council member Roy Jackson
Nay Abstain Absent
The resolution was declared adopted on this 4th day of October 2012.
Announcements
Council member Cullen Jackson commended Mrs. Mary Gipson, Planning & Zoning Chairman, for all the work she is doing to cleanup the city.
Senator Rick Gallot, Jr. and Representative Patrick Jefferson will be at City Hall/Community Center to discuss the amendments that will be on ballot, Tuesday, November 6, 2012
Council member Birdex Copeland, Jr. thanked his students from his Social Science Class for their attendance.
Ms. Denise Dupree, from Senator Rick Gallot's office announced that the State Democratic Party will be in the city, Wednesday, October 24, 2012; the place will be announced at a later date.
It was moved by Council member Yanise Days and seconded by Council member
Birdex Copeland, Jr. to adjourn this meeting at 6:30 p.m.
Edward R. Jones, Mayor Pamela J. Stringfellow, CMC
“This institution is an equal opportunity provider.”
1td: November 6, 2012

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