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MINUTES OF A REGULAR MEETING OF THE MAYOR

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MINUTES OF A REGULAR MEETING OF THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF RUSTON HELD ON MONDAY, NOVEMBER 5, 2012, AT 5:30 P.M., IN COUNCIL CHAMBERS/ COURTROOM, 2ND FLOOR, CITY HALL, 401 NORTH TRENTON, RUSTON, LOUISIANA
A regular meeting of the Mayor and Board of Aldermen of the City of Ruston was held Monday, November 5, 2012, at 5:30 p.m., in the Council Chambers/ Courtroom, 2nd Floor, City Hall, 401 North Trenton, Ruston, Louisiana. A quorum was present, notice having been duly served. Mayor Dan Hollingsworth, Aldermen Jedd Lewis, Elmore Mayfield and Jim Pearce and Alderwomen Glenda Howard and Marie Riggs were present. Mayor Dan Hollingsworth called the meeting to order at 5:30 p.m., and Alderwoman Marie Riggs delivered the invocation.
I. AGENDA AND MINUTES:
A. ADOPT AGENDA.
Motion was made by Alderman Jim Pearce and seconded by Alderman Elmore Mayfield to adopt the agenda. There were no comments from the audience and the motion passed by unanimous vote.
B. APPROVE MINUTES OCTOBER 1, 2012, REGULAR MEETING.
Alderman Jim Pearce made a motion, seconded by Alderman Elmore Mayfield, to approve the Minutes of the October 1, 2012, Regular Council meeting. Mayor Hollingsworth asked for comments from the audience and there were none. The motion passed by unanimous vote.
II. LIGHT AND POWER:
A. CONSIDER RESOLUTION NO. ____ OF 2012, AUTHORIZING SALE OF DAMAGED TRANSFORMERS AS SURPLUS MOVABLE PROPERTY.
Darrell Caraway was present to answer Council's questions. After a brief discussion, a motion was made by Alderman Jedd Lewis and seconded by Alderwoman Glenda Howard to adopt the resolution. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote. (RESOLUTION NO. 815 OF 2012)
B. CONSIDER RESOLUTION NO. ____ OF 2012, AUTHORIZING CITY TO ENTER INTO PROFESSIONAL SERVICES AGREEMENT WITH BETTS AND HOLT FOR LEGAL SERVICES RELATING TO MISO/ENTERGY TRANSMISSION SYSTEM INTEGRATION.
Darrell Caraway was present to discuss the matter saying that Betts and Holt were needed to handle contractual issues relating to the Midwest Independent Transmission System Operator (MISO) /Entergy Transmission System Integration. He said that Entergy is in the process of integrating their power transmission system with MISO in order to be in compliance with Federal Energy Regulatory Commission regulations. A motion was made by Alderman Elmore Mayfield and seconded by Alderman Jedd Lewis to adopt the resolution. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote. (RESOLUTION NO. 816 OF 2012)
III. PUBLIC WORKS:
A. CONSIDER RESOLUTION NO. ____ OF 2012, AUTHORIZING THE SALE OF SCRAP MATERIALS AS SURPLUS MOVABLE PROPERTY.
Ed Pittman was present to discuss the resolution. A motion was made by Alderwoman Glenda Howard and seconded by Alderman Jim Pearce to adopt the resolution. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote. (RESOLUTION NO. 817 OF 2012)
IV. POLICE:
A. INTRODUCE ORDINANCE NO. ____ OF 2012, AMENDING SECTION 11-300 OF CHAPTER 11 OF THE CODE OF ORDINANCES OF THE CITY OF RUSTON, LOUISIANA, RELATIVE TO POSSESSION OF MARIJUANA.
The ordinance was introduced by Alderman Elmore Mayfield.
V. PARKS AND RECRATION:
A. CONSIDER RESOLUTION NO. ____ OF 2012, AUTHORIZING CITY TO ENTER INTO PROFESSIONAL SERVICES AGREEMENT FOR EVALUATION AND ANALYSIS OF THE MUNICIPAL SWIMMING POOL.
Wes Barton was present to discuss the need for an engineering analysis of the City's swimming pool. A motion was made by Alderman Jedd Lewis and seconded by Alderwoman Glenda Howard to adopt the resolution authorizing the City to enter into an agreement for evaluation and analysis of the Municipal Swimming Pool. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote. (RESOLUTION NO. 818 OF 2012)
VI. PLANNING AND ZONING:
A. CONSIDER ORDINANCE NO. ____ OF 2012, AMENDING AND RE-ENACTING CHAPTER 29, ZONING, OF THE RUSTON CODE OF ORDINANCES, INCLUDING INTEGRATION OF REVISIONS TO CHAPTER 22, SIGNS, OF THE CODE OF ORDINANCES OF THE CITY OF RUSTON, LOUISIANA.
Jim Hays stated that the Zoning Commission had unanimously approved the proposed amendments and reenactment of the Zoning Code and Zoning Map and recommended its approval by the Board of Aldermen. He gave an overview of events leading up to their recommendation. He said the Ruston Zoning Commission had conducted a Public Hearing at its regular September 17, 2012, meeting on the ordinance to adopt proposed amendments to and reenactment of the Zoning Code and Zoning Map of the City of Ruston. He said consideration of the ordinance was postponed and another public hearing was held by the Zoning Commission at a special meeting on October 29, 2012. Clearzoning consultants Rod Arroyo and Jill Bahm attended both meetings. Hays stated that at the October 29, 2012, special meeting Rod Arroyo provided an overview of the proposed code amendments and changes made recently in response to public input. Neil Erwin addressed the audience regarding the procedures for the meeting before Chairman Travis DeFreese opened the public hearing in which there were five (5) people who addressed the Commission: four (4) in favor of the proposed adoption and one (1) opposed. Hays further stated that after the public hearing, the Commissioners recognized the benefits gained through coordination between local businesses and City Staff and recommended that some form of continuing coordination continue. Hays also summarized changes to the Zoning Code which include major changes to fix problems identified in the existing Code; changes requested by the public in forums and meetings after review of the draft code; and, corrections of typographical errors and omissions. Rod Arroyo of Clearzoning, highlighted key changes proposed to the zoning and sign codes. Alderman Jedd Lewis made a motion, seconded by Alderman Jim Pearce to adopt the recommended amendments to the Zoning and Sign Codes. The Mayor asked for comments from the audience: Scott Terry, Ruston Lincoln Chamber of Commerce, spoke to commend City Staff and Planning and Zoning Commission as well as citizens involved over the past months and recommended adoption of the zoning ordinance. Peter Gallagher, President of University Hills Neighborhood Association, thanked those involved as well and referred to the City's user-friendly website which includes the City Code.
A.(1) PUBLIC HEARING REGARDING ORDINANCE AMENDING AND RE-ENACTING CHAPTER 29, ZONING, OF THE RUSTON CODE OF ORDINANCES, INCLUDING INTEGRATION OF REVISIONS TO CHAPTER 22, SIGNS.
Alderwoman Glenda Howard made a motion to amend the ordinance which had been introduced at the October meeting. Alderman Jim Pearce seconded the motion. There were no comments from the audience and the motion passed by unanimous vote. Mayor Hollingsworth called for a public hearing at 5:53 p.m. Having no one from the audience to comment, the Mayor closed the public hearing at 5:53 p.m., and called for final consideration by the Aldermen. Alderman Elmore Mayfield made a motion, seconded by Alderman Jim Pearce, to adopt the ordinance, as amended. The title of the ordinance was read, a roll call vote was taken and the following result was had:
YEA: ALDERWOMAN GLENDA HOWARD
ALDERMAN JEDD LEWIS
ALDERMAN ELMORE MAYFIELD
ALDERMAN JIM PEARCE
ALDERWOMAN MARIE RIGGS
NAY: NONE
ABSENT: NONE
The motion passed by unanimous vote. (ORDINANCE NO. 1630 OF 2012)
Mayor Hollingsworth thanked the City Council, City Staff, Planning and the Zoning Commission, members of the public and business leaders who came and participated, the Chamber of Commerce, Attorneys Bill Carter and Neil Erwin, Clearzoning representatives and others for their efforts to bring about changes to our Zoning Code. He cited their accomplishments as a special day and a tribute to our community.
B. CONSIDER ORDINANCE NO. ____ OF 2012, ANNEXING APPROXIMATELY 6.8 ACRES OF LAND INTO THE CORPORATE LIMITS OF THE CITY OF RUSTON, LOUISIANA.
Jim Hays reported that due to a lack of quorum at their meeting in October, the Zoning Commission has not discussed this matter.
B.(1) PUBLIC HEARING REGARDING ORDINANCE REGARDING ORDINANCE ANNEXING APPROXIMATELY 6.8 ACRES OF LAND INTO THE CORPORATE LIMITS OF THE CITY OF RUSTON, LOUISIANA.
Mayor Hollingsworth called for a public hearing at 5:56 p.m. Having no one from the audience to comment, the Mayor closed the public hearing at 5:56 p.m. Alderman Jedd Lewis made a motion, seconded by Alderman Jim Pearce, to postpone further discussion and action on the annexation matter until the Planning and Zoning Commission had made a recommendation. There were no comments from the audience. The motion passed by unanimous vote.
VII. CODE ENFORCEMENT:
A. REQUEST PERMISSION TO START THE PROPERTY CONDEMNATION PROCESS AS REQUIRED BY ORDINANCE FOR THE BUILDING(S) OR STRUCTURE(S) LOCATED AT THE FOLLOWING ADDRESSES:
Address Owner
1213 and 1217 Triplex Phillip Richard, Sr.
901 Baldwin Alejandro and Sonja Wise
301 E. Georgia (house marked 219) Macy Waltz
Bill Sanderson recommended that the listed properties be demolished, removed or improved to meet current Building Code and also requested permission to start the property condemnation process. Sanderson read a list of properties and stated that all property owners have been notified. A motion was made by Alderman Jedd Lewis and seconded by Alderman Elmore Mayfield to approve Sanderson's recommendations. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote.
B. TAKE APPROPRIATE ACTION ON THE ABATEMENT OF THE SUBSTANDARD BUILDINGS(S) OR STRUCTURE(S) LOCATED AT 815 COOKTOWN.
Bill Sanderson reported that the Council had previously voted to accept a recommendation to demolish, remove or improve the structure(s) at 815 Cooktown and to start the property condemnation process. He reported that the property is owned by John Robert Fowler, Jr., and Mary Ruth Fowler and they have been notified of the meeting. Sanderson therefore, recommended that the Council order the building(s) or structure(s) condemned and set a time deadline of not more than ninety (90) days for the owners to demolish or remove the building(s) or structure(s) and if the owners fail or refuse to comply with the order within the time frame allowed, then the City may proceed with the cleanup with all costs billed to the owner.
B.(1) PUBLIC HEARING REGARDING ABATEMENT OF THE BUILDING(S) OR STRUCTURE(S) LOCATED AT 815 COOKTOWN.
Mayor Hollingsworth called for a public hearing at 6:01 p.m. Having no one from the audience to comment, the Mayor closed the public hearing at 6:01 p.m., and called for final consideration by the Aldermen. After discussion, a motion was made by Alderwoman Glenda Howard and seconded by Alderman Jedd Lewis to approve Sanderson's recommendations and proceed with the appropriate action. The motion passed by unanimous vote.
C. TAKE APPROPRIATE ACTION ON THE ABATEMENT OF THE SUBSTANDARD BUILDINGS(S) OR STRUCTURE(S) LOCATED AT 219 COTTON.
Bill Sanderson reported that the Council had previously voted to accept a recommendation to demolish, remove or improve the structure(s) at 219 Cotton and to start the property condemnation process. He reported that the property is owned by Shirley Hall White, Esther Hall Mumford and Debra Hall Hamilton and they have been notified of the hearing. Sanderson also stated that the property owners are in the process of selling the property and if they do, the process will begin again with the new owners. He recommended that the Council order the building(s) or structure(s) condemned and set a time frame of not more than sixty (60) days for the owners to complete the selling process and/or repair, remove or demolish the structures(s) and if the owners fail or refuse to comply with the order within the time frame allowed, then the City may proceed with the cleanup with all costs billed to the owners.
C.(1) PUBLIC HEARING REGARDING ABATEMENT OF THE BUILDING(S) OR STRUCTURE(S) LOCATED AT 219 COTTON.
Mayor Hollingsworth called for a public hearing at 6:03 p.m. Having no one from the audience to comment, the Mayor closed the public hearing at 6:03 p.m., and called for final consideration by the Aldermen. After discussion, a motion was made by Alderwoman Glenda Howard and seconded by Alderman Jedd Lewis to approve Sanderson's recommendations and proceed with the appropriate action. The motion passed by unanimous vote.
D. TAKE APPROPRIATE ACTION ON THE ABATEMENT OF THE SUBSTANDARD BUILDINGS(S) OR STRUCTURE(S) LOCATED AT 1003 SOUTH MAPLE.
Bill Sanderson reported that the Council had previously voted to accept a recommendation to demolish, remove or improve the structure(s) at 1003 South Maple and to start the property condemnation process. He reported that the property is owned by Pierre Lamont Perry and he has been notified of the hearing. Sanderson recommended that the Council order the burned building(s) or structure(s) condemned and set a deadline of fifteen (15) days for owner to repair, demolish or remove the structures and if the owner fails or refuses to comply with the order within the time frame allowed, then the City may proceed with the cleanup with all costs billed to the owner.
D.(1) PUBLIC HEARING REGARDING ABATEMENT OF THE BUILDING(S) OR STRUCTURE(S) LOCATED AT 1003 SOUTH MAPLE.
Mayor Hollingsworth called for a public hearing at 6:05 p.m. Having no one from the audience to comment, the Mayor closed the public hearing at 6:05 p.m., and called for final consideration by the Aldermen. After discussion, a motion was made by Alderwoman Marie Riggs and seconded by Alderman Jedd Lewis to approve Sanderson's recommendations and proceed with the appropriate action. The motion passed by unanimous vote. Alderwoman Riggs asked Bill Sanderson to advise her as progress is made on the property cleanup.
E. TAKE APPROPRIATE ACTION ON THE ABATEMENT OF THE SUBSTANDARD BUILDINGS(S) OR STRUCTURE(S) LOCATED AT 701 FRAZIER.
Bill Sanderson reported that the Council had previously voted to accept a recommendation to demolish, remove or improve the structure(s) at 701 Frazier and to start the property condemnation process. He reported that the property is owned by Donovan Peter Labbe, Brian and Kimberly Capers, Alliance Realty Capital, LLC and they have been notified of the hearing. Sanderson recommended that the Council order the building(s) or structure(s) condemned and set a deadline of not more than ninety (90) days for owners to repair, demolish or remove the structure(s) and if the owners fail or refuse to comply with the order within the time frame allowed, then the City may proceed with the cleanup with all costs billed to the owner.
E.(1) PUBLIC HEARING REGARDING ABATEMENT OF THE BUILDING(S) OR STRUCTURE(S) LOCATED AT 701 FRAZIER.
Mayor Hollingsworth called for a public hearing at 6:08 p.m. Having no one from the audience to comment, the Mayor closed the public hearing at 6:08 p.m., and called for final consideration by the Aldermen. After discussion, a motion was made by Alderman Elmore Mayfield and seconded by Alderman Jedd Lewis to approve Sanderson's recommendations and proceed with the appropriate action. The motion passed by unanimous vote. There was a discussion about how long property owners can maintain ownership of the contents of condemned structures. The owner has rights up to a point and after they have been notified three (3) times, the contents then become the contractor's possession.
VIII. FINANCE:
A. INTRODUCE ORDINANCE NO. ____ OF 2012, ADOPTING AMENDMENTS FOR THE PERIOD APRIL 1, 2012, THROUGH SEPTEMBER 30, 2012, TO THE ANNUAL BUDGET OF REVENUES AND EXPENDITURES FOR THE FISCAL YEAR OCTOBER 1, 2011, THROUGH SEPTEMBER 30, 2012, FOR THE CITY OF RUSTON, LOUISIANA
The ordinance was introduced by Alderman Elmore Mayfield.
B. INTRODUCE ORDINANCE NO. ____ OF 2012, PROVIDING THE DATE, TIME AND PLACE OF REGULAR MEETINGS OF THE BOARD OF ALDERMEN OF THE CITY OF RUSTON, LOUISIANA FOR CALENDAR YEAR 2013.
The ordinance was introduced by Alderwoman Marie Riggs.
C. CONSIDER RESOLUTION NO. ____ OF 2012, ACKNOWLEDGING PRESENTATION OF THE 2011-2012 LOUISIANA AUDIT COMPLIANCE QUESTIONNAIRE FOR THE CITY OF RUSTON
Emmett Gibbs was present to discuss the Audit Compliance process. A motion was made by Alderman Jedd Lewis and seconded by Alderman Elmore Mayfield to adopt the resolution. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote. (RESOLUTION NO. 819 OF 2012).
Walter Abbot commended Treasurer, Emmett Gibbs, for his work in balancing the City's budget.
IX. ADJOURN MEETING:
There being no further business, the meeting of the Mayor and Board of Aldermen was adjourned at 6:15 p.m.
December 3, 2012
APPROVED
ATTEST:
EMMETT GIBBS, CLERK
DAN HOLLINGSWORTH, MAYOR
1td: December 7, 2012

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