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MINUTES. CITY OF GRAMBLING

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MINUTES. CITY OF GRAMBLING, GRAMBLING, LOUISIANA
November 4, 2010
Mayor Martha W. Andrus opened the regular session of the Grambling City Council at 6:10 p.m. at Grambling City Hall. Council member Bryan offered the invocation and led the council and congregation into the Pledge of Allegiance. Present were the following Council members: Alvin Bradley, Toby Bryan, Roosevelt Bryant, Jr., Roy Jackson and Edward Jones. It was moved by Council member Jones and seconded by Council member Bradley to table the Minutes dated October 7, 2010 & October 15, 2010. It was moved by Council member Jones and seconded by Council member Bryan to remove Ms. Shreree Rabon and add Mr. Roy L. Jackson to the agenda. It was moved by Council member Jones and seconded by Council member Jackson to adopt the agenda:
Roll call was as follows:
Yea
Council member Bradley Council member Bryan Council member Bryant Council member Jackson
Council member Jones Nay
Abstain
Absent
The motion was carried to adopt the agenda with the necessary changes. Information: Dr. Larry Proctor was not present. Mr. Dean Dick, Engineering, was not present but the Mayor gave the following status report: Project 2269 - Water well #5 was rewired for cross-line start; changed out the sub monitor.  After Contractor confirmed motor rotation, well was run for several hours @730gpm to open discharge on Friday 10/22/10.  Casing not grounded yet.  Chlorine line being repaired.  Pulling of health sample scheduled for next, Tuesday 10/26/10. DDE, Inc. delivered copies of current Grambling contracts to Ms. Shine as per request by Mayor Andrus for Auditor review.  Additional invoice copies also were researched and provided as requested by the Auditor. Project 2313 - Engineer scheduling meeting with the manufacturer's representative for Air Master Aerators to evaluate equipment operation and performance for Tuesday, 11/9/10 at 1:00pm Council member Bryant stated that during his campaign a flier was sent out by him stating that Roy L. Jackson, Adelanto, California, had received a Laptop Computer which was purchased by the city, he wanted to make it clear to the citizens that he was not talking about Council member Roy L. Jackson but he was referring to an acquaintance of the former Assistant Clerk, Ms. Elizabeth Jones.
Report of Committees: 1) American Water and Wastewater Management, LLC- Mr. Mario Papadoulos- General Manager- submitted a written report. Mr. Karl Johnson, Plant Operator, reported that the facility was still out of compliance due to the insufficient aeration from the newly installed aerators. Attorney Pamela Breedlove stated that she had sent the contractors a letter in regards to the treatment plant being out of compliance because of the aerators, on behalf of the city. Attorney Breedlove stated the Engineer need to be made aware that his design isn’t working. Mr. Johnson also reported that there has been a problem with the lift station sludge pump motor and it is Delta Process’ responsibility to replace it because it is still under warranty. 2) Public Works- Mr. Vivian Moffett- submitted a written report. The Mayor stated that a quote was submitted by a paving company to repair the following streets, at the cost of $14,740: Margaret Place, Brown Street and the street in front of Bus Station. The Mayor was asked to write a letter to Lincoln Parish Police Jury asking for their assistance in this matter and do a price comparison. Council member Bryant stated that the University needs to be contacted to see if they would share in the cost of correcting the water overflow in the area near the Eddie Robinson Museum. 3) Mr. Willie Mabry- Finance- submitted a written report. He also submitted a Profit & Loss Financial Statements for the period of January 1, 2010, through October 31, 2010. It was moved by Council member Jones and seconded by Council member Bryant to introduce the following: AN ORDINANCE OF THE CITY OF GRAMBLING AMENDING THE BUDGET FOR THE CITY OF GRAMBLING FOR THE FISCAL YEAR, BEGINNING JANUARY 1, 2010 AND ENDING DECEMBER 31, 2010 PURSUANT TO LA. R.S. 39:1310 AND 39:1311; AND TO PROVIDE FOR ALL MATTERS RELATIVE THERETO. It was moved by Council member Jones and seconded by Council member Jackson to introduce the following: AN ORDINANCE OF THE CITY OF GRAMBLING ADOPTING THE BUDGET FOR THE CITY OF GRAMBLING FOR THE FISCAL YEAR, BEGINNING JANUARY 1, 2011 AND ENDING DECEMBER 31, 2011. NOTICE IS HEREBY GIVEN that the amended 2010 Budget and the proposed Budget for fiscal year ending 2011 for the City of Grambling is now available for public inspection between the hours of 8:30 a.m. and 4:30 p.m., November 16- December 1, 2010; in the Administrative Office located at City Hall, 2045 Martin Luther King, Jr. Avenue, Grambling, Louisiana. A public hearing on the 2010 amended budget and 2011 proposed budget will be held on Thursday, December 2, 2010, before the December, 2010 Monthly meeting of the Mayor and the Council at 5:00 p.m., in Council Chambers/Courtroom, City Hall, 2045 Martin Luther King Jr., Avenue, Grambling, Louisiana.
4) Chief-of-Police- Mr. Tommy Clark, Jr. submitted a written report. The total fines collected in October, 2010, were $17,138.00. It was moved by Council member Bradley and seconded by Council member Bryan to accept the resignation of trainee Olatunji Sule effective November 8, 2010. It was moved by Council member Bradley and seconded by Council member Bryant to approve the advertisement to fill the following positions: Part-time Dispatcher and two full-time Police Officers. Chief Clark will meet with the Finance Committee of the city concerning the contribution for Narcotic Enforcement of $3,000 each quarter. 5) 911 Commissioner- Chief Tommy Clark, Jr. no report. 6) Fire Chief- Mr. Hebert Ulmer- submitted a written report. It was moved by Council member Bryan and seconded by Council member Jackson to accept the recommendation of the Fire Chief to allow Consolidated Fleet Services, Searcy, Arkansas, to perform a complete inspection of Fire Aerial Apparatus and Ground Ladders, at a cost of $722.00. Chief Ulmer stated that mattresses were donated by a Firefighter’s wife for the department. Chief Ulmer was asked to contact the Mayor concerning the purchasing of Emergency Lights for Pumper 1. Chief Ulmer was asked to solicit bids for the installation of carpet at the fire station. Council member Bradley suggested tile instead of carpet since it is a high traffic area. Chief Ulmer entered approximately 177 incident reports on the State’s website. 7) Mr. Rodessa Ary- Building Enforcement Officer- submitted a written report. New Business: The introduction of an Ordinance to sell surplus property is still tabled until Mr. Mario Papadoulous can be notified about the pricing. It was moved by Council member Bryant and seconded by Council member Bryan to purchase a table from the Greater Grambling Chamber Banquet, November 19, 2010, for the newly elected officers for the city; at a cost of $180.00. The Mayor presented Mr. Stephen Jackson a plaque for his 20 years of services at the city. The Mayor congratulated all the Newly Elected Officers for the city. It was moved by Council member Bradley and seconded by Council member Bryan to adjourn this meeting at 8:15 p.m.
Pamela Stringfellow, CMC
cc: Mayor Martha W. Andrus
1td:December 2, 2010

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