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MINUTES. CITY OF GRAMBLING, GRAMBLING, LOUISIANA.

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MINUTES. CITY OF GRAMBLING, GRAMBLING, LOUISIANA.
Public Hearing & Council Meeting
January 6, 2011
Mayor Edward R. Jones opened the Public Hearing of the City of Grambling at 5:30 p.m. at Grambling City Hall. The hearing was in regards to the following: AN ORDINANCE OF THE CITY OF GRAMBLING, LOUISIANA, TO CREATE THE POSITION OF ADMINISTRATIVE ASSISTANT/SECRETARY WITHIN THE FIRE DEPARTMENT OF THE CITY OF GRAMBLING EFFECTIVE JANUARY 1, 2011. The Mayor asks the Council to consider amending the Ordinance to change the position from an Administrative Assistant/Secretary for the Fire Department to an Administrative Assistant for the city. AN ORDINANCE OF THE CITY OF GRAMBLING, LOUISIANA, CLOSING AND ABANDONING THE STREET NEAR RAILROAD STREET WEST LINCOLN/COLEMAN STREET. Attorney Pamela Breedlove stated that there are some liabilities if the city owns the street and the citizens continue to use the street as a parking lot. She also stated that there needs to be research done to determine if the city or the state own the road. The meeting was adjourned at 5:50 p.m. Mayor Edward R. Jones opened the regular session of the Grambling City Council at 6:10 p.m. at Grambling City Hall. Mr. Joseph Arrington offered the invocation and led the council and congregation into the Pledge of Allegiance. Present were the following Council members: Birdex Copeland, Jr., Yanise Days, Cathy Holmes, Cullen Jackson and Roy Jackson. It was moved by Council member Roy Jackson and seconded by Council member Cullen Jackson to adopt the Public Hearing & Minutes dated December 3, 2010.
Roll call was as follows:
Yea
Council member Days Council member Holmes Council member Cullen Jackson
Council member Roy Jackson
Nay
Abstain
Council member Copeland
Absent
The motion was carried to adopt the minutes of the Public Hearing and the Minutes of the
Meeting dated December 3, 2010. It was moved by Council member Roy Jackson and seconded by Council member Cullen Jackson to adopt the agenda as presented.
Part II. It was moved by Council member Birdex Copeland, Jr. and seconded by Council member Roy Jackson to enter into a contract with Attorney Pamela Breedlove as the city’s attorney. Attorney Breedlove will serve as a legal advisor for the city, attend Regular Monthly Meetings and Special-Called only as needed. Council member Cullen Jackson wants to review the contract for the attorney to determine what is more feasible for the city whether to be on contract or be paid hourly. The motion was carried.
It was moved by Council member Cullen Jackson and seconded by Council member Birdex Copeland, Jr. to approve Mr. Tommy Clark, Jr. as the Chief-of-Police/Sergeant-at-Arms. The motion was carried. It was moved by Council member Birdex Copeland, Jr. and seconded by Council member Cullen Jackson to approve Attorney Ivan Daigs as City Magistrate for the city, at the monthly compensation of $1,200. The motion was carried. It was moved by Council member Yanise Days and seconded by Council member Roy Jackson to approve Mrs. Pamela Stringfellow as the Municipal Clerk for the city. The motion was carried. City Magistrate, Attorney Ivan Daigs administered the Oath of Office to City Attorney-Attorney Pamela Breedlove, Chief-of-Police, Mr. Tommy Clark, Jr. and Municipal Clerk- Mrs. Pamela Stringfellow.
Part III. Information
American Water & Wastewater Management- Mr. Mario Papadoplous- General Manager, Mr. Karl Johnson-Plant Operator submitted a written report. Mr. Johnson reported that the facility was still out of compliance because of the ammonia nitrogen parameter. The opinion of the General Manager is that the plan recommended by the Aerator’s Manufacturer will not be feasible for the plant. Mayor Jones stated that the city is waiting to hear back from DEQ after sending a letter requesting official permission to move ahead with the first proposal. Mr. Dean Dick- Engineer presented a report of the Project Description/Project Status; the city has been awarded a reimbursable funding grant of $30,827.00 to be used for heating, cooling, and lighting upgrades at City Hall. Council member Cullen Jackson, Council member Birdex Copeland, Jr., and Chief-of-Police Tommy Clark, Jr. will work on the La Energy Efficiency & Conservation Block Grant Program.
Part IV. Approvals
Chief-of-Police –Mr. Tommy Clark, Jr. submitted a written report. Chief Clark gave the following Annual Report: the total number of tickets wrote in 2010 was---903; total service calls—1484, and amount collected by the court was $207,668.25. It was moved by Council member Roy Jackson and seconded by Council member Cullen Jackson to hire Ms. Raynelle Brown as a part-time dispatcher upon completion of all necessary tests. It was moved by Council member Roy Jackson and seconded by Council member Birdex Copeland, Jr. to hire Ms. Twanda Gorrell and Mr. Bobby Stevens as non-certified police trainees pending the successful passing of all necessary tests. Chief Clark presented information for a vehicle for the Administrative Department. Council member Cullen Jackson solicited the concerns of the citizens. Ms. Sofrania Carr stated it would improve the image of the city. Mr. Johnny Gray stated that he was not in agreement with purchasing the vehicle. It was moved by Council member Birdex Copeland, Jr. and seconded by Council member Roy Jackson to purchase the 2010 Grand Marquis LS at the cost of $31,410 for the Administrative Department.
Roll call was as follows:
Yea
Council member Copeland
Council member Holmes Council member Cullen Jackson
Council member Roy Jackson
Abstain
Council member Days Nay
Absent
The motion was declared adopted.
Council member Cathy Holmes and Council member Roy Jackson will assist in the interview process for the hiring of Firefighters.
Part V. Old Business.
It was moved by Council member Birdex Copeland, Jr. and seconded by Council member Cullen Jackson to table the following Ordinance, until further research to determine ownership and liability of the road: AN ORDINANCE OF THE CITY OF GRAMBLING, LOUISIANA, CLOSING AND ABANDONING THE STREET NEAR RAILROAD STREET WEST LINCOLN/COLEMAN STREET. It was moved by Council member Roy Jackson and seconded by Council member Cullen Jackson to amend the recommendation to hire a Administrative Assistant/Secretary for the Fire Department to the recommendation to hire an Administrative Assistant for the city. It was moved by Council member Birdex Copeland, Jr. and seconded by Council member Roy Jackson to adopt the following: ORDINANCE NO: 010611-1
AN ORDINANCE OF THE CITY OF GRAMBLING, LOUISIANA, TO CREATE THE POSITION OF ADMINISTRATIVE ASSISTANT FOR THE CITY OF GRAMBLING EFFECTIVE JANUARY 1, 2011. WHEREAS, the City of Grambling is in need of an administrative assistant; and WHEREAS, an ordinance has been proposed to be adopted by the Board of Aldermen of the City of Grambling; and WHEREAS, to ensure sufficient funds are available for employee salaries and other expenses of the City, the salaries of the following officials and employee should be adjusted; WHEREAS, the proposed ordinance must be introduced by its title; and WHEREAS, a public hearing must be held prior to its adoption; and WHEREAS, the title of the proposed ordinance must be published in the official journal, and the notice shall provide for the time and place where the Board will consider its adoption. NOW THEREFORE, BE IT ORDAINED that the following ordinance be and it is hereby adopted by the Board of Aldermen of the City of Grambling: The Board of Aldermen for the City of Grambling hereby create the position of administrative assistant for the City of Grambling. The position of administrative assistant shall be a full time position of the City of Grambling and the budgetary constraints of the City of Grambling. BE IT FURTHER ORDAINED that this ordinance of the City of Grambling shall become effective on the 6th day of January, 2011. This Ordinance was duly introduced; the title of this ordinance was duly published in accordance with law, and then duly read and adopted on the 6th day of January, 2011 by the following votes: Roll call was as follows:
Yea
Council member Copeland
Council member Holmes Council member Cullen Jackson
Council member Roy Jackson
Council member Days Nay Abstain Absent
The motion was declared adopted.
Part VI. New Business
It was moved by Council member Cathy Holmes and seconded by Council member Cullen Jackson the approval to locate the Administrative Office to the Grambling Recreation Center, contingent that the grant funding that was used to build the center would allow it. It was moved by Council member Cullen Jackson and seconded by Roy Jackson to approve for the Mayor and Council to attend the Louisiana Municipal Association Conference, February 22-24, 2011, in Baton Rouge, Louisiana.
It was moved by Council member Cullen Jackson and seconded by Council member Yanise Days the approval to hire Allen, Green & Williamson as Auditors for the year 2010.
Roll call was as follows:
Yea
Council member Copeland
Council member Holmes Council member Cullen Jackson
Council member Roy Jackson
Council member Days Nay Abstain Absent
The resolution was declared adopted on this 6th day of January, 2011. The Mayor approved Council member Cathy Holmes and Council member Roy Jackson to assist in the interviews for prospective employees for the city. It was moved by Council member Roy Jackson and seconded by Council member Cullen Jackson the approval to advertise for vacancies in the city. It was moved by Council member Birdex Copeland, Jr. to introduce the following: ORDINANCE NO. #0106011-1
ORDINANCE PROVIDING THE DATE, TIME AND PLACE OF REGULAR MEETINGS OF THE BOARD OF COUNCIL MEMBERS OF THE CITY OF GRAMBLING, LOUISIANA FOR CALENDAR YEAR 2011
Public Hearing will be Thursday, February 3, 2011, at 5:50 p.m. It was moved by Council member Birdex Copeland, Jr. and seconded by Council member Cullen Jackson to approve the request to allow Rev. Roosevelt Bryant, Jr. to replace Mayor Edward Jones on the Housing Authority Board. It was moved by Council member Roy Jackson and seconded by Council member Yanise Days to approve the continuation of Mrs. Bernice Rollins as a Commissioner on the Housing Authority Board. Council member Birdex Copeland, Jr. wants to reinstall the monthly reporting of the Grambling Housing Authority to the city. Council member Yanise Days nominated Council member Roy Jackson to be the Mayor Pro-Tem. It was moved by Council member Cullen Jackson and seconded by Council member Birdex Copeland, Jr. to appoint Council member Roy Jackson as the Mayor Pro-Tem. The motion was carried. It was moved by Council member Birdex Copeland and seconded by Council member Yanise Days to approve the following:
Resolution # 0106011-13
A RESOLUTION OF THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF GRAMBLING REGARDING AUTHORIZED SIGNATURES FOR BANK ACCOUNTS OF THE CITY OF GRAMBLING WHEREAS, the City of Grambling is a political subdivision of the State of Louisiana and maintains various bank accounts for its operation; WHEREAS, Generally Accepted Accounting Procedures (“GAAP”) and Governmental Accounting Standards Board (“GASB”) require segregation of duties and accountability of all funds maintained by the City of Grambling; WHEREAS, requiring two signatures on all checks issued from accounts maintained by a public entity is a recognized method of ensuring accountability and transparency in government; WHEREAS, identifying and limiting the number of individuals who have authority to sign checks on behalf of a public entity is another recognized method of ensuring accountability and transparency in government; WHEREAS, the Mayor of Grambling and the Board of Aldermen of Grambling have determined that it is in the best interest of the City of Grambling that the Mayor, the Mayor Pro Tempore, and the City Clerk should be authorized to sign checks on behalf of the City of Grambling and that they be placed on all signatory cards for all checking accounts currently maintained or hereinafter established by the City of Grambling;
WHEREAS, the Mayor and the Board of Aldermen have determined that it is in the best interest of the City of Grambling that two signatures be required on all checks on all accounts currently maintained or hereinafter established by the City of Grambling;
WHEREAS, under the Lawrason Act, the Mayor and the Mayor Pro Tempore are entitled as a matter of law to sign checks on behalf of the City of Grambling; WHEREAS, the Lawrason Act permits the Mayor to delegate any duties he deems is in the best interest of the City and the Mayor hereby agrees that this resolution and delegation of duties is in the best interest of the City of Grambling; NOW THEREFORE, BE IT RESOLVED, by the Mayor of Grambling and the Board of Aldermen of Grambling that the following three individuals shall be placed on the signatory cards and/or bank authorization forms for all checking accounts currently maintained or hereinafter established by the City of Grambling: Edward R. Jones (Mayor), Roy L. Jackson (Mayor Pro Tempore), and Pamela Stringfellow (City Clerk) and that any and all other names that may be on file with any bank shall be removed immediately. BE IT FURTHER RESOLVED that all checking accounts currently maintained or hereinafter established by the City of Grambling shall require two signatures to be valid and that same shall be reflected on all signatory cards and/or bank authorization forms. BE IT FURTHER RESOLVED that this resolution shall be effective immediately. This resolution having been submitted to a vote on the 6th day of January, 2011, the vote thereon was as follows:
Roll call was as follows:
Yea
Council member Copeland
Council member Holmes Council member Cullen Jackson
Council member Roy Jackson
Council member Days Nay Abstain Absent
The resolution was declared adopted on this 6th day of January, 2011. A representative from the Coordinating Development Corporation will make a presentation at the next board meeting before a decision is made for the city to become a member. The Mayor stated that the matter presented by former Fire Chief Ulmer will be tabled because there will be a revamping of the Fire Department. It was moved by Council member Birdex Copeland, Jr. and seconded by Council member Roy Jackson to adjourn this meeting at 8:15 p.m.
Edward R. Jones, Mayor Pamela J. Stringfellow, CMC
1td:February 4, 2011

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