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THE VILLAGE OF SIMSBORO MONTHLY TOWN HALL MEETING

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THE VILLAGE OF SIMSBORO MONTHLY TOWN HALL MEETING MINUTES MONDAY, January 3rd, 2011
The Village of Simsboro met in regular session Monday, January 3rd at 6:00 PM. Council members present were Alderman Tiffany Cole, and Alderman Pam Durrett. Alderman Doug Durrett was absent (hospitalized). Mayor Hendricks called the meeting to order. Mrs. Jeri Hendricks voiced a prayer and Mayor Hendricks led in the pledge of allegiance. The agenda was presented to the Aldermen. A motion was made by Alderman Pam Durrett and seconded by Alderman Tiffany Cole to accept the agenda as printed. Motion carried. Kim Sanders, assistant clerk read the minutes of the December 6th, 2010 meeting. A motion was made by Alderman Pam Durrett and seconded by Alderman Tiffany Cole to accept the minutes as read. Motion carried. Mayor Hendricks requested a motion to accept payment of the bills as presented. A motion was made by Alderman Pam Durrett, seconded by Alderman Tiffany Cole to accept payment of the bills. Motion carried. Next on the agenda was a series of resolutions. The outcomes of the resolutions were as follows:
RESOLUTION NO. 01-11- MAYOR PRO TEM- This resolution was to elect Alderman Pam Durrett as Mayor Pro-Tem. Mayor Hendricks requested a motion. Alderman Tiffany Cole motioned and Alderman Pam Durrett seconded. Motion Carried. Mayor Hendricks then requested votes.
Alderman Pam Durrett – Yea
Alderman Tiffany Cole- Yea
Alderman Doug Durrett- Absent
Alderman Pam Durrett is Mayor Pro-Tem.
RESOLUTION NO. 02-11- Alternate signature- This resolution was to add Alderman Pam Durrett, Mayor Pro-Tem, as an alternate signature on all accounts for the Village of Simsboro. A motion was made by Alderman Tiffany Cole and seconded by Alderman Pam Durrett. Motion Carried.
RESOLUTION NO. 03-11- Official Municipal Clerk (Part-time) - This resolution was to reaffirm Mary Beth McCullen as the Official Municipal Clerk. A motion was made by Alderman Pam Durrett and seconded by Alderman Tiffany Cole. Motion Carried.
RESOLUTION NO. 04-11-Official Town Clerk-This resolution was to affirm Peggy Stewart as the Official Town Clerk. A motion was made by Alderman Pam Durrett and seconded by Alderman Tiffany Cole. Motion Carried.
RESOLUTION NO. 05-11-Official Part-Time Clerk (Part-time)-This resolution was to affirm Kim Sanders as the Official Assistant Town Clerk. A motion was made by Alderman Pam Durrett and seconded by Alderman Tiffany Cole. Motion Carried.
RESOLUTION NO. 06-11- Official Village Attorney- This resolution was to reaffirm Attorney Patrick Jefferson as the Official Village Attorney. A motion was made by Alderman Pam Durrett and seconded by Alderman Tiffany Cole. Motion Carried.
RESOLUTION NO. 07-11- Official CPA- This resolution was to reaffirm Douglas A. Brewer, CPA as the Official Certified Public Accountant. A motion was made by Alderman Pam Durrett and seconded by Alderman Tiffany Cole. Motion carried.
RESOLUTION NO. 08-11-Official Journal- This resolution was to reaffirm the Ruston Daily Leader as the Official Journal for the Village of Simsboro. A motion was made by Alderman Pam Durrett and seconded by Alderman Tiffany Cole. Motion Carried. CPA, Doug Brewer, stated that he is in the process of trying to get the financial statements caught-up. He will have the statements ready for the next meeting. Doug also gave an update on the Rural Development Loans. One of the loans has been paid off – saving the Village a substantial amount of money (at least $20,000) in interest. There were no Planning & Zoning permits; so there was no report. Shelby Kelley presented the water and sewer report. Everything is fine. Shelby stated that he has received several complaints of rusty/dirty water. He explained that the rusty/dirty water was a result of the valve installation project and higher chlorine levels added to the water (for sanitary purposes). As of today, all of the lines have been flushed and the chlorine has been lowered to its normal level. Mayor Hendricks stated the he is drawing-up a 3-year contract to retain Shelby Kelley services. Once completed, Patrick Jefferson will review and Mayor Hendricks will then present the proposed contract to the Alderman. Next on the agenda was RESOLUTION 09-11- Water Project-This resolution is to support the refurbishing of water lines, meters, valves & hydrants through a grant from the Community Water Enrichment Fund. This project requires support from the Alderman (through a resolution) and a letter of support from Representative Gallot and Senator Kostelka. This project will also help establish protection boxes for our water valves so that they are visible to the 18 wheelers. Mayor Hendricks requested a motion to move February 7th Town Hall Meeting to February 15th. Alderman Pam Durrett motioned and Alderman Tiffany Cole seconded. Motion Carried. Next on the agenda was a recommendation from Alderman Tiffany Cole to place a Port-A-Potty in Madden’s Park. Mayor Hendricks recommended that we rent one for 4 months. A motion was made by Alderman Pam Durrett and seconded by Alderman Tiffany Cole to rent a Port-A Potty at 80.00 a month for 4 months. Motion Carried. Public Comments were loud music being played at the trailer park on Hwy. 80. There were also concerns about beautifying the park.
Meeting Adjourned-7:00 p.m.
Willie Hendricks- Mayor
Kim Sanders- Assistant Clerk
1td:February 25, 2011

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