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MINUTES OF A REGULAR MEETING

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MINUTES OF A REGULAR MEETING OF THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF RUSTON HELD ON MONDAY, MARCH 4, 2013, AT 5:30 P.M., IN COUNCIL CHAMBERS/ COURTROOM, 2ND FLOOR, CITY HALL, 401 NORTH TRENTON, RUSTON, LOUISIANA
A regular meeting of the Mayor and Board of Aldermen of the City of Ruston was held Monday, March 4, 2013, at 5:30 p.m., in the Council Chambers/Courtroom, 2nd Floor, City Hall, 401 North Trenton, Ruston, Louisiana. A quorum was present, notice having been duly served. Mayor Dan Hollingsworth, Alderman Jedd Lewis, Elmore Mayfield, Jim Pearce and Alderwomen Glenda Howard and Marie Riggs were present. Mayor Dan Hollingsworth called the meeting to order at 5:30 p.m., and Alderman Jedd Lewis delivered the invocation.
I. AGENDA AND MINUTES:
A. ADOPT AGENDA.
Motion was made by Alderman Jim Pearce and seconded by Alderman Jedd Lewis to adopt the agenda. There were no comments from the audience and the motion passed by unanimous vote.
B. APPROVE MINUTES FEBRUARY 4, 2013 - REGULAR MEETING.
Alderman Jim Pearce made a motion, seconded by Alderwoman Glenda Howard, to approve the Minutes of the February 4, 2013, Regular Council meeting. Mayor Hollingsworth asked for comments from the audience and there were none. The motion passed by unanimous vote.
II.ADMINISTRATION:
A.APPROVE APPOINTMENT OF ED PITTMAN AS PUBLIC WORKS DIRECTOR/ CITY ADMINISTRATOR.
Mayor Hollingsworth reported that in August 2012, Assistant City Administrator Ed Pittman assumed the duties of Public Works Director/City Administrator when that position came vacant. The Mayor commended Mr. Pittman for doing a good job managing City business and asked the Council to approve his appointment to the position of Public Works Director/City Administrator. Alderman Jedd Lewis stated that Ed Pittman has proven that he has the knowledge and skills necessary and the ability to manage and coordinate the complex and important functions of City business. Alderman Lewis made a motion that Ed Pittman be appointed to the position of Public Works Director/City Administrator with an annual salary of $110,000 - effective immediately. The motion was seconded by Alderman Elmore Mayfield. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote.
B. APPOINT PETER GALLAGHER TO THE PLANNING COMMISSION TO A TERM WHICH WILL EXPIRE JULY 1, 2016.
Mayor Hollingsworth introduced Peter Gallagher and asked the Council to consider approving his appointment to the Planning Commission for a term ending in 2016. Alderwoman Marie Riggs commended Dr. Gallagher for his contributions to their neighborhood and the City in particular. Alderwoman Riggs made a motion, seconded by Alderman Jim Pearce, to approve the appointment of Peter Gallagher to the Planning Commission. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote.
C. CONSIDER RESOLUTION NO. ____ OF 2013, ENDORSING THE PARTICIPATION OF S&E DESIGN AND CONSTRUCTION, LLC, IN THE LOUISIANA QUALITY JOBS PROGRAM.
Kristi Lumpkin reported that S&E Design and Construction, LLC, have located their business at 2601 McDonald Avenue and are expanding their facilities to create seventy (70) new jobs. Bill Jones, former State Senator and legal counsel for S&E Design and Construction, LLC, introduced Stan Grisham and Colin Godfrey who are representatives of the company. A motion was made by Alderman Jedd Lewis and seconded by Alderwoman Marie Riggs to adopt the resolution. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote. (RESOLUTION NO. 831 OF 2013)
D. AUTHORIZE CITY TO ENTER INTO COOPERATIVE ENDEAVOR AGREEMENT WITH RUSTON-LINCOLN CHAMBER OF COMMERCE RELATIVE TO 2013 LOUISIANA PEACH FESTIVAL.
Ed Pittman was present to discuss City and Chamber obligations relevant to a cooperative endeavor agreement with the Ruston-Lincoln Chamber of Commerce for the 2013 Louisiana Peach Festival. A motion was made by Alderman Jim Pearce and seconded by Alderman Jedd Lewis to authorize the agreement. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote.
III.LIGHT AND POWER:
A. CONSIDER RESOLUTION NO. ____ OF 2013, AUTHORIZING CITY TO ENTER INTO A BALANCING AUTHORITY SERVICES AGREEMENT WITH ENTERGY ARKANSAS, INC.
Darrell Caraway was present to discuss the resolution pertaining to an agreement with Entergy Arkansas, Inc., relative to providing balancing authority services relating to supplying power to the City. A motion was made by Alderman Jedd Lewis and seconded by Alderman Jim Pearce to authorize the agreement. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote. (RESOLUTION NO. 832 OF 2013).
IV. PUBLIC WORKS:
A. CONSIDER RESOLUTION NO. ____ OF 2013, AUTHORIZING THE SALE OF VEHICLES AND EQUIPMENT AS SURPLUS MOVABLE PROPERTY.
Ed Pittman reported that vehicles and equipment no longer utilized by the City and not needed for public purposes shall be placed on sale as surplus movable property. A motion was made by Alderman Jim Pearce and seconded by Alderman Jedd Lewis to adopt the resolution. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote. (RESOLUTION NO. 833 OF 2013)
V. PLANNING & ZONING:
A. CONSIDER RESOLUTION NO. ____ OF 2013, APPROVING PRELIMINARY PLAT OF LOTS 1, 2 & 3 OF ALPINE SUBDIVISION OF THE CITY OF RUSTON, LOUISIANA.
Jim Hays reported that Gamvest Limited Partnership, and others, have submitted the preliminary plat of Lots 1, 2 & 3 of Alpine Subdivision of the City of Ruston and adding that this plat will reconfigure the existing three lots they currently own. The area is zoned B-4 Highway Business and the subdivision meets the zoning requirements for this classification. Hays reported that access to this development will be provided from a roadway that will be constructed to meet City specifications and further, with preliminary plat approval, the developer may begin site preparation and dirt work. Hays stated that the Planning Commission had reviewed this request at their February 18, 2013, meeting and voted unanimously to recommend approval of the preliminary plat. After discussion, a motion was made by Alderman Jedd Lewis and seconded by Alderwoman Glenda Howard to approve in concept the preliminary plat of Lots 1, 2 & 3 of Alpine Subdivision, as submitted, conditioned upon compliance with City codes and requirements. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote. (RESOLUTION NO. 834 OF 2013)
VI. CODE ENFORCEMENT:
A. REQUEST PERMISSION TO START THE PROPERTY CONDEMNATION PROCESS AS REQUIRED BY ORDINANCE FOR THE BUILDING(S) OR STRUCTURE(S) LOCATED AT THE FOLLOWING ADDRESS:
Address Owner
606 South Bonner
Larry C. Lott
Bill Sanderson recommended that the listed properties be demolished, removed or improved to meet current Building Code and also requested permission to start the property condemnation process. Sanderson stated that all property owners have been notified. A motion was made by Alderman Jedd Lewis and seconded by Alderwoman Glenda Howard to approve Sanderson's recommendations. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote of those present.
B. TAKE APPROPRIATE ACTION ON THE ABATEMENT OF THE SUBSTANDARD BUILDINGS(S) OR STRUCTURE(S) LOCATED AT 708 CLAY.
Bill Sanderson reported that the Council had previously voted to accept a recommendation to demolish, remove or improve the structure(s) at 708 Clay and to start the property condemnation process. He reported that the property owner ( Loraine Frost Green) has been notified of the hearing. Sanderson recommended that the Council set a deadline of thirty (30) days for owner to repair, demolish or remove the structures and if the owner fails or refuses to comply with the order within the time frame allowed, then the City may proceed with the cleanup with all costs billed to the owner.
B.(1) PUBLIC HEARING REGARDING ABATEMENT OF THE BUILDING(S) OR STRUCTURE(S) LOCATED AT 708 CLAY.
Mayor Hollingsworth called for a public hearing at 5:46 p.m. Having no one from the audience to comment, the Mayor closed the public hearing at 5:46 p.m., and called for final consideration by the Aldermen. After discussion, a motion was made by Alderman Elmore Mayfield and seconded by Alderwoman Glenda Howard to approve Sanderson's recommendations and proceed with the appropriate action. The motion passed by unanimous vote.
C. TAKE APPROPRIATE ACTION ON THE ABATEMENT OF THE SUBSTANDARD BUILDINGS(S) OR STRUCTURE(S) LOCATED AT 710 CLAY.
Bill Sanderson reported that the Council had previously voted to accept a recommendation to demolish, remove or improve the structure(s) at 710 Clay and to start the property condemnation process. He reported that the property owners ( Fred Bonner, Lee McDaniel, Karl Graham, Orlando McDaniel, Gerald McDaniel) have been notified of the hearing. Sanderson reported that property owners have obtained a permit and are making repairs to the structure. He recommended that the Council set a deadline of sixty (60) days for owners to repair, demolish or remove the structures and if the owners fail or refuse to comply with the order within the time frame allowed, then the City may proceed with the cleanup with all costs billed to the owners.
C.(1) PUBLIC HEARING REGARDING ABATEMENT OF THE BUILDING(S) OR STRUCTURE(S) LOCATED AT 710 CLAY.
Mayor Hollingsworth called for a public hearing at 5:48 p.m. Gerald McDaniel, 4428 Potomac Avenue, Dallas Texas, (one of the property owners) thanked Bill Sanderson for assistance during this process. He requested that they be given ninety (90) days to make repairs. Mr. Sanderson stated that he is okay with the ninety days. Having no one else from the audience to comment, the Mayor closed the public hearing at 5:50 p.m., and called for final consideration by the Aldermen. After discussion, a motion was made by Alderman Elmore Mayfield and seconded by Alderwoman Glenda Howard to give the property owners ninety (90) days in which to make repairs and otherwise to approve Sanderson's recommendations and proceed with the appropriate action. The motion passed by unanimous vote.
D. TAKE APPROPRIATE ACTION ON THE ABATEMENT OF THE SUBSTANDARD BUILDINGS(S) OR STRUCTURE(S) LOCATED AT 1317 S. FARMERVILLE.
Bill Sanderson reported that the Council had previously voted to accept a recommendation to demolish, remove or improve the structure(s) at 1317 South Farmerville and to start the property condemnation process. He reported that the property owners ( Ruston Church of God in Christ) have been notified of the hearing and that they have obtained a demolition permit and completed about one-half of the work. He recommended that the Council set a deadline of thirty (30) days for owners to repair, demolish or remove the structures and if the owners fail or refuse to comply with the order within the time frame allowed, then the City may proceed with the cleanup with all costs billed to the owners.
D.(1) PUBLIC HEARING REGARDING ABATEMENT OF THE BUILDING(S) OR STRUCTURE(S) LOCATED AT 1317 S. FARMERVILLE.
Mayor Hollingsworth called for a public hearing at 5:52 p.m. Having no one from the audience to comment, the Mayor closed the public hearing at 5:52 p.m., and called for final consideration by the Aldermen. After discussion, a motion was made by Alderman Elmore Mayfield and seconded by Alderman Jedd Lewis to approve Sanderson's recommendations and proceed with the appropriate action. The motion passed by unanimous vote.
E. TAKE APPROPRIATE ACTION ON THE ABATEMENT OF THE SUBSTANDARD BUILDINGS(S) OR STRUCTURE(S) LOCATED AT 602 BOND.
Bill Sanderson reported that the Council had previously voted to accept a recommendation to demolish, remove or improve the structure(s) at 602 Bond and to start the property condemnation process. He reported that the property owners ( Fast Eagle, LLC) have been notified of the hearing. Sanderson stated that he had discussed structural damage with property owners who have not decided how to proceed. He recommended that the Council set a deadline of thirty (30) days for owners to repair, demolish or remove the structures and if the owners fail or refuse to comply with the order within the time frame allowed, then the City may proceed with the cleanup with all costs billed to the owners.
E.(1) PUBLIC HEARING REGARDING ABATEMENT OF THE BUILDING(S) OR STRUCTURE(S) LOCATED AT 602 BOND.
Mayor Hollingsworth called for a public hearing at 5:54 p.m. Having no one from the audience to comment, the Mayor closed the public hearing at 5:54 p.m., and called for final consideration by the Aldermen. After discussion, a motion was made by Alderman Jedd Lewis and seconded by Alderwoman Glenda Howard to approve Sanderson's recommendations and proceed with the appropriate action. The motion passed by unanimous vote.
F. TAKE APPROPRIATE ACTION ON THE ABATEMENT OF THE SUBSTANDARD BUILDINGS(S) OR STRUCTURE(S) LOCATED AT 211 PINECREST.
Bill Sanderson reported that the Council had previously voted to accept a recommendation to demolish, remove or improve the structure(s) at 211 Pinecrest and to start the property condemnation process. He reported that the property owner ( Anne Y. Colvin) has been notified of the hearing. He added that litigation involving this property is nearing a conclusion and recommended that the Council set a deadline of ninety (90) days for owners to repair, demolish or remove the structures and if the owner fails or refuses to comply with the order within the time frame allowed, then the City may proceed with the cleanup with all costs billed to the owner.
F.(1) PUBLIC HEARING REGARDING ABATEMENT OF THE BUILDING(S) OR STRUCTURE(S) LOCATED AT 211 PINECREST.
Mayor Hollingsworth called for a public hearing at 5:56 p.m. Having no one from the audience to comment, the Mayor closed the public hearing at 5:56 p.m., and called for final consideration by the Aldermen. After discussion, a motion was made by Alderman Jedd Lewis and seconded by Alderman Jim Pearce to approve Sanderson's recommendations and proceed with the appropriate action. The motion passed by unanimous vote.
G. TAKE APPROPRIATE ACTION ON THE ABATEMENT OF THE SUBSTANDARD BUILDINGS(S) OR STRUCTURE(S) LOCATED AT 1500 MARTIN LUTHER KING.
Bill Sanderson reported that the Council had previously voted to accept a recommendation to demolish, remove or improve the structure(s) at 1500 Martin Luther King and to start the property condemnation process. He reported that the property owners (Melvin Harris and Wilnora Harris) have been notified of the hearing and that he had met with them to discuss major foundation issues. He recommended that the Council set a deadline of sixty (60) days for owners to repair, demolish or remove the structures and if the owners fail or refuse to comply with the order within the time frame allowed, then the City may proceed with the cleanup with all costs billed to the owners.
G.(1) PUBLIC HEARING REGARDING ABATEMENT OF THE BUILDING(S) OR STRUCTURE(S) LOCATED AT 1500 MARTIN LUTHER KING.
Mayor Hollingsworth called for a public hearing at 5:58 p.m. Having no one from the audience to comment, the Mayor closed the public hearing at 5:58 p.m., and called for final consideration by the Aldermen. After discussion, a motion was made by Alderman Elmore Mayfield and seconded by Alderman Jedd Lewis to approve Sanderson's recommendations and proceed with the appropriate action. The motion passed by unanimous vote.
H. TAKE APPROPRIATE ACTION ON THE ABATEMENT OF THE SUBSTANDARD BUILDINGS(S) OR STRUCTURE(S) LOCATED AT 2800 WEST CALIFORNIA
Bill Sanderson reported that the Council had previously voted to accept a recommendation to demolish, remove or improve the structure(s) at 2800 West California and to start the property condemnation process. He reported that the property owners (Patrick and Acquanette Mitchell) have been notified of the hearing. Sanderson added that the property owners have obtained a demolition permit and are currently moving forward with the demolition. He recommended that the Council set a deadline of thirty (30) days for owners to repair, demolish or remove the structures and if the owners fail or refuse to comply with the order within the time frame allowed, then the City may proceed with the cleanup with all costs billed to the owners.
H.(1) PUBLIC HEARING REGARDING ABATEMENT OF THE BUILDING(S) OR STRUCTURE(S) LOCATED AT 2800 WEST CALIFORNIA.
Mayor Hollingsworth called for a public hearing at 6:00 p.m. Having no one from the audience to comment, the Mayor closed the public hearing at 6:00 p.m., and called for final consideration by the Aldermen. After discussion, a motion was made by Alderman Jedd Lewis and seconded by Alderwoman Glenda Howard to approve Sanderson's recommendations and proceed with the appropriate action. The motion passed by unanimous vote.
VII. ADJOURN MEETING:
There being no further business, the meeting of the Mayor and Board of Aldermen was adjourned at 6:01 p.m.
April 1, 2013
APPROVED
ATTEST:
EMMETT GIBBS, CLERK
DAN HOLLINGSWORTH, MAYOR
1td: April 5, 2013

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