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MINUTES OF A REGULAR MEETING OF THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF RUSTON HELD ON MONDAY, SEPTEMBER 11, 2017, AT 5:30 P.M., IN COUNCIL CHAMBERS/COURTROOM, CITY HALL, 401 NORTH TRENTON, RUSTON, LOUISIANA

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MINUTES OF A REGULAR MEETING OF THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF RUSTON HELD ON MONDAY, SEPTEMBER 11, 2017, AT 5:30 P.M., IN COUNCIL CHAMBERS/COURTROOM, CITY HALL, 401 NORTH TRENTON, RUSTON, LOUISIANA
A regular meeting of the Mayor and Board of Aldermen of the City of Ruston was held Monday, September 11, 2017, at 5:30 P.M., in the Council Chambers/Courtroom, City Hall, 401 North Trenton, Ruston, Louisiana.
A quorum was present, notice having been duly served. Mayor Ronny Walker, Aldermen Jedd Lewis, and Bruce Siegmund and Alderwomen Carolyn Cage and Angela Mayfield were present. Alderman Jim Pearce was absent.
The meeting was called to order at 5:30 p.m. Mayor Walker asked everyone to stand for a moment of silence remembering those affected by events of September 11, 2001, recent hurricanes in the Gulf Coast states of Texas, Louisiana and Florida, and wildfires in the Western portions of our country, Utah and Colorado.
I. AGENDA AND MINUTES:
A. ADOPT AGENDA.
Alderman Bruce Siegmund made a motion, seconded by Alderwoman Carolyn Cage, to adopt the agenda. There were no comments from the public and the motion passed by unanimous vote of those present.
B. APPROVE MINUTES OF AUGUST 21, 2017 - REGULAR MEETING.
Alderman Jedd Lewis made a motion, seconded by Alderman Bruce Siegmund, to approve the Minutes of the August 21, 2017, regular Council meeting. There were no comments from the public and the motion passed by unanimous vote of those present.
II. ADMINISTRATION:
A. RE-APPOINT JULIE MAYS TO PLANNING AND ZONING COMMISSION FOR A
TERM ENDING JULY 1, 2021.
Motion was made by Alderwoman Carolyn Cage and seconded by Alderman Bruce Siegmund to approve the re-appointment of Julie Mays to the Planning and Zoning Commission. There were no comments from the public and the motion passed by unanimous vote of those present.
B. CONSIDER ORDINANCE NO. ____ OF 2017, CREATING THE “COOKTOWN ROAD ECONOMIC DEVELOPMENT DISTRICT OF THE CITY OF RUSTON, STATE OF LOUISIANA;” DEFINING THE BOUNDARIES THEREOF FROM WHICH AREA LOCAL SALES TAX INCREMENTS WILL BE DETERMINED AND USED TO FINANCE ECONOMIC DEVELOPMENT PROJECTS IN ACCORDANCE WITH AND AS AUTHORIZED BY PART II OF CHAPTER 27 OF TITLE 33 OF THE LOUISIANA REVISED STATUTES OF 1950, AS AMENDED; AND PROVIDING FOR OTHER MATTERS IN CONNECTION WITH THE FOREGOING.
Bill Carter was present to review the changes made to the ordinance since introduction which included adding a resolution number and property description of the 15.4 acres.
Mayor Walker called for a motion to approve the changes. Alderman Jedd Lewis made a motion and Alderwoman Angela Mayfield seconded the motion to approve the changes made to the ordinance since introduction. There were no comments from the public and the motion passed by unanimous vote of those present.
B.(1) PUBLIC HEARING REGARDING CREATING THE “COOKTOWN ROAD ECONOMIC DEVELOPMENT DISTRICT OF THE CITY OF RUSTON, STATE OF LOUISIANA;” DEFINING THE BOUNDARIES THEREOF FROM WHICH AREA LOCAL SALES TAX INCREMENTS WILL BE DETERMINED AND USED TO FINANCE ECONOMIC DEVELOPMENT PROJECTS IN ACCORDANCE WITH AND AS AUTHORIZED BY PART II OF CHAPTER 27 OF TITLE 33 OF THE LOUISIANA REVISED STATUTES OF 1950, AS AMENDED; AND PROVIDING FOR OTHER MATTERS IN CONNECTION WITH THE FOREGOING.
Bill Carter, City Attorney, announced that the Governing Authority, acting in its capacity as the governing authority of the City of Ruston, State of Louisiana (the "City"), would discuss, answer questions and receive comments and objections from the public relative to the proposed adoption of an ordinance, pursuant to La. R.S. 33:9038.32, creating an economic development district within the City to be called the "Cooktown Road Economic Development District of the City of Ruston, State of Louisiana " (the "District"), and the proposed levy within the District of an additional one-half of one percent (.50%) sales and use tax, for a period of up to twenty (20) years, without the necessity of an election, pursuant to La. R.S. 33:9038.39. The tax is proposed to be levied for the purpose of paying the costs of economic development projects as defined in La. R.S. 33:9038.34(M) and La. R.S. 33:9038.36. The Mayor then called upon Bill Carter to explain the purpose of the hearing and to describe the proposed district and sales tax. It was explained that the District was being created for the purpose of levying an additional one-half of one percent (.50%) sales and use tax at the new commercial development being constructed at the northwest intersection of 1-20 and Cooktown Rd. (the "Project"), that there being no registered voters residing within the District and that the proposed tax could therefore be levied without an election. He also explained that the net proceeds of the tax would be used to reimburse Hutton Team, LLC (or an affiliated company), being the owner of the Project in the proposed district, for up to $3,000,000 of construction and development expenses relating to the Project. Mr. Carter further explained that the public hearing was being held pursuant to a Notice of Intention to which was published on August 14, 2017 and August 21, 2017, in the City's official journal, as required by R.S. 33:9038.32(C)(1) and 9038.39. After this explanation, the Mayor stated that the Governing Authority would proceed in open and public session to discuss, answer questions and hear any and all objections to the proposed creation of the District and the levy of the aforesaid one-half of one percent (0.50%) sales tax as described above and in the aforesaid Notice of Intention, and then he called for questions and objections from any interested parties at the meeting and from members of the Governing Authority. It was noted that no written objections had been filed with the City Clerk.
Mayor Walker called for a public hearing at 5:38 p.m. Walter Abbott, 227 Baxter Road, asked about enhancements. Mayor Walker stated that a new enlarged lift station will enhance the area. Having no one else from the public to comment, the Mayor closed the public hearing at 5:40 p.m., and called for final consideration by the Aldermen.
Alderwoman Angela Mayfield made a motion, seconded by Alderman Jedd Lewis, to adopt the ordinance, as amended. The title of the ordinance was read, a roll call vote was taken and the following result was had:
YEA: ALDERWOMAN CAROLYN CAGE
ALDERMAN JEDD LEWIS
ALDERWOMAN ANGELA MAYFIELD ALDERMAN BRUCE SIEGMUND
NAY: NONE
ABSENT: ALDERMAN JIM PEARCE
The motion passed by unanimous vote of those present. (ORDINANCE NO. 1709 OF 2017)
C. INTRODUCE ORDINANCE NO. ____ OF 2017, LEVYING AN ADDITIONAL
SALES TAX OF ONE HALF OF ONE PERCENT (0.50%) IN THE COOKTOWN ROAD ECONOMIC DEVELOPMENT DISTRICT OF THE CITY OF RUSTON, STATE OF LOUISIANA (THE “DISTRICT”); DESIGNATING THE FULL AMOUNT OF SUCH ADDITIONAL SALES TAX AS THE SALES TAX INCREMENTS IN THE DISTRICT FROM WHICH THE LOCAL SALES TAX INCREMENTS WILL BE DETERMINED AND USED TO FINANCE ECONOMIC DEVELOPMENT PROJECTS IN THE DISTRICT IN ACCORDANCE WITH AND AS AUTHORIZED BY PART II, CHAPTER 27, TITLE 33 OF THE LOUISIANA REVISED STATUTES OF 1950, AS AMENDED, DESIGNATING THE INITIAL ANNUAL BASELINE COLLECTION RATE AND ESTABLISHING A MONTHLY BASELINE COLLECTION RATE FOR THE DISTRICT; PLEDGING AND DEDICATING SUCH TAX INCREMENTS TO REIMBURSE ECONOMIC DEVELOPMENT COSTS AND PROVIDING FOR OTHER MATTERS IN CONNECTION WITH THE FOREGOING.
The ordinance was introduced by Alderwoman Angela Mayfield.
D. CONSIDER ORDINANCE NO. ____ OF 2017, AMENDING ORDINANCE AUTHORIZING CITY TO EXCHANGE PROPERTY FOR DEVELOPMENT OF SPORTS COMPLEX.
Bill Carter reported that the proposed ordinance amends a prior ordinance (Ordinance No. 1698 of 2016) relating to the exchange of property with the Louisiana Methodist Children's Home for the Sports Complex and provides that the City exchange property owned by the City for two (2) tracts of property instead of one tract as indicated in the 2016 ordinance.
D.(1) PUBLIC HEARING REGARDING AMENDING ORDINANCE AUTHORIZING CITY TO EXCHANGE PROPERTY FOR DEVELOPMENT OF SPORTS COMPLEX.
Mayor Walker called for a public hearing at 5:43 p.m. Having no one from the public to comment, the Mayor closed the public hearing at 5:43 p.m., and called for final consideration by the Aldermen.
Following discussion, Alderwoman Carolyn Cage made a motion, seconded by Alderman Bruce Siegmund, to adopt the ordinance. The title of the ordinance was read, a roll call vote was taken and the following result was had:
YEA: ALDERWOMAN CAROLYN CAGE
ALDERMAN JEDD LEWIS
ALDERWOMAN ANGELA MAYFIELD ALDERMAN BRUCE SIEGMUND
NAY: NONE
ABSENT: ALDERMAN JIM PEARCE
The motion passed by unanimous vote of those present. (ORDINANCE NO. 1710 OF 2017)
III. CRIMINAL CODE:
A. CONSIDER ORDINANCE NO. ____ OF 2017, AMENDING SEC. 11-94.1 OF THE CODE OF ORDINANCES OF THE CITY OF RUSTON, LOUISIANA RELATING TO DISCHARGING FIREARMS.
Bill Carter was present to discuss the proposed ordinance and reported that the proposed amendments clarify that the prohibition of the discharge of firearms applies only within the City limits and adds as an exception the prohibition of discharging a weapon within a licensed and approved indoor firing range.
A.(1) PUBLIC HEARING REGARDING AMENDING SEC. 11-94.1 OF THE CODE OF ORDINANCES OF THE CITY OF RUSTON, LOUISIANA RELATING TO DISCHARGING FIREARMS.
Mayor Walker called for a public hearing at 5:45 p.m. Having no one from the public to comment, the Mayor closed the public hearing at 5:45 p.m., and called for final consideration by the Aldermen.
Following discussion, Alderwoman Carolyn Cage made a motion, seconded by Alderman Bruce Siegmund, to adopt the ordinance. The title of the ordinance was read, a roll call vote was taken and the following result was had:
YEA: ALDERWOMAN CAROLYN CAGE
ALDERMAN JEDD LEWIS
ALDERWOMAN ANGELA MAYFIELD ALDERMAN BRUCE SIEGMUND
NAY: NONE
ABSENT: ALDERMAN JIM PEARCE
The motion passed by unanimous vote of those present. (ORDINANCE NO. 1711 OF 2017)
B. INTRODUCE ORDINANCE NO. ____ OF 2017, AMENDING VARIOUS SECTIONS OF CHAPTER 11 OF THE CODE OF ORDINANCES OF THE CITY OF RUSTON, LOUISIANA.
The ordinance was introduced by Alderwoman Angela Mayfield.
IV. LIGHT & POWER:
A. CONSIDER RESOLUTION NO. ____ OF 2017, AUTHORIZING CITY TO ENTER
INTO A VEGETATION MAINTENANCE CONTRACT WITH SOLSCAPES, L.L.C.,
FOR TREE TRIMMING, TREE REMOVAL AND RELATED SERVICES.
Randy Colvin stated that the proposed resolution will authorize the City to enter into a professional services agreement with SolScapes, LLC, (the lowest responsive bidder) for a two (2) year period with the option to renew for one (1) additional year beginning October 1, 2017. He said the services to be provided have been funded in the 2018 budget year. Motion was made by Alderman Jedd Lewis and seconded by Alderwoman Carolyn Cage to adopt the resolution. With no comments from the public, the motion passed by unanimous vote of those present. (RESOLUTION NO. 1152 OF 2017)
V. WATER UTILITIES:
A. CONSIDER RESOLUTION NO. ____ OF 2017, AUTHORIZING CITY TO ENTER
INTO CONRACT RELATED TO STREET OVERLAY PREPARATION.
Keith Jeselink stated that the proposed resolution will authorize an agreement with PM Construction & Rehab LLC of Pasadena, Texas, on the basis of their low bid for the Street Overlay Preparation MRF 212 Project. He announced that the streets involved are University Boulevard, Western Street, Georgia Avenue, Maryland Avenue, Monroe Street, Lee Street, Arlington Street and Second Avenue. Motion was made by Alderwoman Carolyn Cage and seconded by Alderwoman Angela Mayfield to adopt the resolution. With no comments from the public, the motion passed by unanimous vote of those present. (RESOLUTION NO. 1153 OF 2017)
VI. PUBLIC WORKS:
A. CONSIDER RESOLUTION NO. ____ OF 2017, AUTHORIZING CITY TO ENTER INTO CONTRACT FOR CONSTRUCTION OF MULTI-SPORTS RECREATIONAL COMPLEX.
Darrell Caraway reported that the proposed resolution will authorize the City to enter into contract for construction of the Multi-Sports Recreational Complex, (MRF-220). He said the City has received five (5) competitive bids, the bids and qualifications of the contractors were evaluated and Yeager, Watson & Associates, Inc, Project Architects, recommend that the contract for construction of the project be awarded on the basis of the lowest responsive, responsible bid submitted, being Womack and Sons Construction Group for approximately $35 million. Motion was made by Alderwoman Angela Mayfield and seconded by Alderwoman Carolyn Cage to adopt the resolution. There were no comments from the public and the motion passed by unanimous vote of those present. (RESOLUTION NO. 1154 OF 2017)
B. CONSIDER RESOLUTION NO. ____ OF 2017, AUTHORIZING CITY TO ENTER INTO CONTRACT RELATED TO REYNOLDS DRIVE IMPROVEMENTS.
John Freeman reported that the proposed resolution will authorize an agreement for construction of the Reynolds Drive Improvements Project (MRF-205). He said a total of four (4) bids were received and the low bid was from Regional Construction, LLC, of Natchitoches, Louisiana, in the amount of $1.3 million. The project will include curb and gutter, mill/overlay of the existing asphalt surfaces, parking improvements, subsurface drainage and sidewalks and the project area starts on the west end at the Captain D's driveway and ends at a point east of Forest Creek Drive. Motion was made by Alderman Jedd Lewis and seconded by Alderman Bruce Siegmund to adopt the resolution. There were no comments from the public and the motion passed by unanimous vote of those present. (RESOLUTION NO. 1155 OF 2017)
C. CONSIDER RESOLUTION NO. ____ OF 2017, AUTHORIZING CITY TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH LAZENBY & ASSOCIATES, INC., FOR ENGINEERING SERVICES RELATED TO WEST BARNETT SPRINGS AVENUE IMPROVEMENTS PROJECT.
John Freeman reported that the proposed resolution will authorize the City to enter into an agreement with Lazenby & Associates for a full topographic study on West Barnett Springs Avenue from Tech Drive to LA818 and the cost estimate for this project is $79,315.00. Motion was made by Alderman Bruce Siegmund and seconded by Alderwoman Angela Mayfield to adopt the resolution. There were no comments from the public and the motion passed by unanimous vote of those present. (RESOLUTION NO. 1156 OF 2017)
D. CONSIDER RESOLUTION NO. ____ OF 2017, AUTHORIZING CITY TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH TWIN OAKS NURSERY, INC., FOR SERVICES RELATED TO LANDSCAPE MAINTENANCE.
John Freeman reported that the proposed resolution will authorize the City to enter into an agreement for landscape maintenance services with Twin Oaks Nursery, Inc., for a twelve (12) month period with the option to renew up to three (3) additional twelve month periods beginning October 1, 2017. The services have been funded in the 2018 budget year. Motion was made by Alderwoman Carolyn Cage and seconded by Alderman Jedd Lewis to adopt the resolution. There were no comments from the public and the motion passed by unanimous vote of those present. (RESOLUTION NO. 1157 OF 2017)
VII. POLICE:
A. CONSIDER RESOLUTION NO. ____ OF 2017, AUTHORIZING CITY TO ENTER INTO CONTRACT TO PURCHASE NEW RECORDS MANAGEMENT SYSTEM.
Deputy Chief Clint Williams reported that pursuant to an intergovernmental agreement between the City and the Lincoln Parish Sheriff's Department, the Police Department has requested and received six (6) proposals to consider in order to purchase a new records management system to be utilized by both the departments. After discussion, a motion was made by Alderman Jedd Lewis and seconded by Alderwoman Angela Mayfield to adopt the resolution. There were no comments from the public and the motion passed by unanimous vote of those present. (RESOLUTION NO. 1158 OF 2017)
VIII. PLANNING AND ZONING:
A. CONSIDER ORDINANCE NO. ____ OF 2017, AMENDING CHAPTER 29 OF THE CODE OF ORDINANCES OF THE CITY OF RUSTON, LOUISIANA BY CHANGING CERTAIN OF THE DISTRICT BOUNDARIES PROVIDED FOR THEREIN.
Case No. 1325: Application for Zoning Amendment - From R-10, One Family Residential to CN, Commercial Node
Applicant: Justin & Von Albritton
Location: 2022 North Trenton Street
Jim Hays reported that the applicant has requested to rezone property located at 2022 North Trenton from R-10 One Family Residential to CN, Commercial Note and the requested rezoning is compatible with the Future Land Use portion of the Master Plan. The Zoning Commission reviewed the case on July 17, 2017, and voted unanimously to recommend approval of rezoning to Commercial Node.
A.(1) PUBLIC HEARING REGARDING AMENDING CHAPTER 29 OF THE CODE OF ORDINANCES OF THE CITY OF RUSTON, LOUISIANA BY CHANGING CERTAIN OF THE DISTRICT BOUNDARIES PROVIDED FOR THEREIN.
Mayor Walker called for a public hearing at 5:59 p.m. Having no one from the public to comment, the Mayor closed the public hearing at 5:59 p.m., and called for final consideration by the Aldermen.
Alderman Jedd Lewis made a motion, seconded by Alderman Bruce Siegmund, to adopt the ordinance. The title of the ordinance was read, a roll call vote was taken and the following result was had:
YEA: ALDERWOMAN CAROLYN CAGE ALDERMAN JEDD LEWIS ALDERWOMAN ANGELA MAYFIELD
ALDERMAN BRUCE SIEGMUND
NAY: NONE
ABSENT: ALDERMAN JIM PEARCE
The motion passed by unanimous vote of those present. (ORDINANCE NO. 1712 OF 2017)
IX. CODE ENFORCEMENT:
A. REQUEST PERMISSION TO START THE PROPERTY CONDEMNATION PROCESS AS REQUIRED BY ORDINANCE FOR THE BUILDING(S) OR STRUCTURE(S) AT THE FOLLOWING ADDRESS:
Address Owner
705 Arlington Street Roman and Vera Moore
Bill Sanderson recommended that the listed property be demolished, removed or improved to meet current Building Code and also requested permission to start the property condemnation process. He stated that the property owners have been notified. Following discussion, a motion was made by Alderwoman Carolyn Cage and seconded by Alderwoman Angela Mayfield to approve Sanderson's recommendations. The Mayor asked for comments from the public and there were none. The motion passed by unanimous vote of those present.
X. FINANCE:
A. CONSIDER ORDINANCE NO. ____ OF 2017, ADOPTING THE BUDGET OF REVENUE AND EXPENDITURES FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2017, AND ENDING SEPTEMBER 30, 2018, FOR THE CITY OF RUSTON, LOUISIANA.
Emmett Gibbs reported was present to answer questions related to the fiscal year 2017-2018 budget and stated that the proposed total operating expenditures are budgeted at $61.9 million, $8.4 million is budgeted for capital and revenues are budgeted at $65 million.
A.(1) PUBLIC HEARING REGARDING ADOPTING THE BUDGET OF REVENUE AND EXPENDITURES FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2017, AND ENDING SEPTEMBER 30, 2018, FOR THE CITY OF RUSTON, LOUISIANA.
Mayor Walker called for a public hearing at 6:00 p.m. Having no one from the public to comment, the Mayor closed the public hearing at 6:00 p.m., and called for final consideration by the Aldermen.
Following discussion, Alderman Jedd Lewis made a motion, seconded by Alderman Bruce Siegmund, to adopt the ordinance. The title of the ordinance was read, a roll call vote was taken and the following result was had:
YEA: ALDERWOMAN CAROLYN CAGE ALDERMAN JEDD LEWIS
ALDERWOMAN ANGELA MAYFIELD
ALDERMAN BRUCE SIEGMUND
NAY: NONE
ABSENT: ALDERMAN JIM PEARCE
The motion passed by unanimous vote of those present. (ORDINANCE NO. 1713 OF 2017)
B. APPROVE THE FOLLOWING BUDGET AMENDMENTS FOR BUDGET YEAR OCTOBER 1, 2016, THROUGH SEPTEMBER 30, 2017:
1. From: General Fund - Fund Balance: (195,000)
To: General Fund - Executive Department:
Legal Services 120110 5630 175,000
Recordings and Filings 120110 5625 20,000
2. From: General Fund - Fund Balance: (291,000)
To: General Fund - Executive Department:
Capital Assets 120110 5810 291,000
3. From: General Fund - City Hall/Civic Center Dept.:
Capital Assets 120113 5810 (28,000)
To: General Fund - City Hall/Civic Center Dept.:
Salaries - Overtime 120113 5112 18,000
Salaries - Contract Labor 120113 5114 10,000
4. From: General Fund - Fund Balance: (40,000)
To: General Fund - Planning, Zoning & Insp. Dept.:
Consulting 120126 5650 15,000
Capital Assets 120126 5810 25,000
5. From: General Fund - Fund Balance: (60,000)
To: General Fund - Economic Development Dept: Consulting 120150 5650 25,000
Main Street Promotions 120150 5770 25,000 N. LA. Econ. Partnerships 120150 5771 10,000
6. From: General Fund - Fund Balance: (7,500)
To: General Fund - PW Admin. Department:
Maintenance of Equip. 140120 5305 7,500
7. From: General Fund -Fund Balance: (102,000)
To: General Fund -Solid Waste Department:
Equip. To Be Acctd. For 140122 5286 100,000
Travel & Training 140122 5160 2,000
8. From: General Fund - Fund Balance: (6,000)
To: General Fund -Repair Shop Department:
Maint. of Equipment 140124 5305 5,000
Capital Assets 140124 5810 1,000
Emmett Gibbs was present to answer questions related to the listed budget amendments. A motion was made by Alderman Jedd Lewis and seconded by Alderwoman Angela Mayfield. Having no one to comment from the public, the motion passed by unanimous vote of those present.
XI. ADJOURN MEETING.
There being no further business, on motion by Alderwoman Carolyn Cage and second by Alderman Jedd Lewis, the meeting of the Mayor and Board of Aldermen was adjourned at 6:04 p.m.
October 2, 2017
APPROVED
ATTEST:
LAURA HARTT, CLERK RONNY WALKER, MAYOR

1td Oct. 6, 2017

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