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MINUTES OF A REGULAR MEETING OF THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF RUSTON HELD ON MONDAY, AUGUST 6, 2018, AT 7:00 P.M., IN COUNCIL CHAMBERS/COURTROOM, CITY HALL, 401 NORTH TRENTON, RUSTON, LOUISIANA

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MINUTES OF A REGULAR MEETING OF THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF RUSTON HELD ON MONDAY, AUGUST 6, 2018, AT 7:00 P.M., IN COUNCIL CHAMBERS/COURTROOM, CITY HALL, 401 NORTH TRENTON, RUSTON, LOUISIANA
A regular meeting of the Mayor and Board of Aldermen of the City of Ruston was held Monday, August 6, 2018, at 7:00 P.M., in the Council Chambers/Courtroom, City Hall, 401 North Trenton, Ruston, Louisiana.

Present were Mayor Ronny Walker, Aldermen Jedd Lewis, Bruce Siegmund, and Jim Pearce, and Alderwomen Carolyn Cage and Angela Mayfield.

Kristi Lumpkin announced that City of Ruston was presented an award for Outstanding Community Development for Basic Infrastructure Improvements for the Advanced Metering Infrastructure Project at the Louisiana Municipal Association banquet. Lumpkin also announced that through the Louisiana Economic Development, Ruston is one of the newest certified development ready communities and the City was honored at the Louisiana Municipal Association luncheon.
The meeting was called to order by Mayor Walker at 7:01 p.m. Jedd Lewis gave the invocation.
I. AGENDA AND MINUTES:
A. ADOPT AGENDA.
Alderman Jim Pearce made a motion, seconded by Alderwoman Angela Mayfield, to adopt the Agenda. There were no comments from the public and the motion passed by unanimous vote.
B. APPROVE MINUTES OF JULY 2, 2018 - REGULAR MEETING.
Alderwoman Carolyn Cage made a motion, seconded by Alderman Bruce Siegmund, to approve the Minutes of the July 2, 2018, regular Council meeting. There were no comments from the public and the motion passed by unanimous vote.
II. ADMINISTRATION
A. AUTHORIZE CITY TO ENTER INTO COOPERATIVE ENDEAVOR AGREEMENT WITH LOUISIANA DEPARTMENT OF VETERAN AFFAIRS
Laura Hartt reported the City recently received a Cooperative Endeavor Agreement with the Veteran's Service Office of Lincoln Parish. She stated the agreement asks that the City pay $6,563.45 annually to support the operations of the local office. Hartt reported that our support, in conjunction with the support of other municipalities, will ensure that the Veterans Affairs office will be open three (3) days a week to provide access to services. Alderwoman Angela Mayfield made a motion, seconded by Alderman Bruce Siegmund, to authorize the agreement. Alderman Jim Pearce inquired whether the annual amount was the same from the previous year. Laura Hartt stated the amount is a reduction from the previous year, which was $9,888. There were no comments from the public and the motion passed by unanimous vote.
B. CONSIDER RESOLUTION NO. 1200 2018, AUTHORIZING THE LOUISIANA STATE MINERAL AND ENERGY BOARD TO ACT ON BEHALF OF THE CITY OF RUSTON, LOUISIANA, TO ACCEPT NOMINATIONS, ADVERTISE FOR, ACCEPT AND AWARD BIDS AND EXECUTE OIL, GAS, AND MINERAL LEASES
Bill Carter reported the City is the owner of certain mineral interests in and under immovable property or land. He stated approximately three (3) years ago the City used the Louisiana State Mineral and Energy Board to put the City property out for bid to lease the property to interested Oil and Gas companies. Carter stated the highest bid was selected and all the City property with mineral interests were leased. Carter stated that during the last three (3) years there have been certain wells drilled which are under a unit that is created by the Office of Conservation and certain parts of the City have been held by those producing wells. Carter stated this Resolution involves the remaining property with mineral interests owned by the City whose leases will expire this month. He reported that the Resolution directs and authorizes the Mineral Board and the Office of Mineral Resources to accept nominations for, advertise for, accept and award bids, and execute all oil, gas and mineral leases pertaining to the immovable property listed in the Resolution.
After discussion, motion was made by Alderman Jim Pearce and seconded by Alderwoman Carolyn Cage to adopt the Resolution. There were no comments from the public and the motion passed by unanimous vote. (RESOLUTION NO. 1200 OF 2018)
C. CONSIDER ORDINANCE NO. 1727 OF 2018, AUTHORIZING CITY TO ENTER INTO COOPERATIVE ENDEAVOR AGREEMENT WITH LINCOLN ECONOMIC DEVELOPMENT COUNCIL, INC. IN CONNECTION WITH CITY OF RUSTON ECONOMIC DEVELOPMENT
C(1). PUBLIC HEARING REGARDING ORDINANCE NO. 1727 OF 2018, AUTHORIZING CITY TO ENTER INTO COOPERATIVE ENDEAVOR AGREEMENT WITH LINCOLN ECONOMIC DEVELOPMENT COUNCIL, INC. IN CONNECTION WITH CITY OF RUSTON ECONOMIC DEVELOPMENT
Bill Carter reported the City is in the process of constructing the sports complex on Highway 167 South and the City desires to induce businesses which provide services which complement the Complex to locate near the Complex. He reported one such business would be a proposed entertainment center, The Alley of Ruston, L.L.C. Carter stated the City is proposing to enter into a Cooperative Endeavor Agreement with Lincoln Economic Development Council, Inc., in which the City agrees to convey an approximate 2.8 acre tract adjacent to the Complex to LEDC and LEDC agrees to enter into a Lease with the Company (entertainment center) to facilitate the construction at its cost of the entertainment center on the Property by the Company.
Mayor Walker stated there were some proposed amendments to the Ordinance and asked Bill Carter to elaborate. Carter stated that the changes are simply that the City just recently received the survey of the property that shows the approximate tract of 2.88 acres involved in the CEA and that acreage of the property has been added to the Ordinance.
Motion was made by Alderman Jedd Lewis and seconded by Alderwoman Carolyn Cage to adopt the amendments to the Ordinance. Mayor Walker asked for public comment on the amendments to the Ordinance. There were no comments from the public and the motion passed by unanimous vote.
Mayor Walker opened a public hearing on the Ordinance, as amended, at 7:09 p.m. Kevin Crume (1110 Sweetbriar) inquired whether the City receives any lease payments or revenue out of the lease of the property. Walter Abbott (227 Baxter Rd) inquired whether the lease agreement that the Lincoln Economic Development Council, Inc. enters into with the developer will be seen by the Council.
Mayor Walker reported that he wanted to make a clarification for the public and for the Council. He stated that the proposed entertainment center, which includes a restaurant within the facility, will be able to serve alcohol but it falls under the same rules and regulations as any other restaurant within the City. Mayor Walker also stated that alcohol will not be sold or allowed to be consumed at the Sports Complex. Bill Carter also stated that the adoption of this Ordinance will not give any development the right to serve alcohol and any restaurant or development will have to go through a separate process and application to obtain an alcohol permit.
Mayor Walker closed the public hearing at 7:13 p.m. and called for discussion and consideration from the Council. Alderman Jedd Lewis made a motion, seconded by Alderwoman Carolyn Cage, to adopt the Ordinance, as amended. Alderwoman Angela Mayfield thanked Mayor Walker for the clarification regarding the alcohol issue. The title of the Ordinance was read, a roll call vote was taken, and the following result was had:
YEA: ALDERWOMAN CAROLYN E. CAGE
ALDERMAN JEDD LEWIS
ALDERWOMAN ANGELA R. MAYFIELD
ALDERMAN JIM PEARCE
ALDERMAN BRUCE SIEGMUND NAY: NONE
ABSENT: NONE
The motion passed by unanimous vote. (ORDINANCE NO. 1727 OF 2018)
D. PUBLIC HEARING ON NOTICE OF INTENTION TO ISSUE NOT EXCEEDING $6,000,000 OF UTILITIES REVENUE BONDS OF THE CITY OF RUSTON, STATE OF LOUISIANA
Mayor Walker report the City has been approved to participate in the Louisiana Department of Environmental Equality Revolving Loan fund program to finance approximately $6,000,000 of improvements and new equipment for the North Wastewater Treatment Plant. He reported this is a very low interest loan pursuant to which the City will borrow the funds by issuing utility revenue bonds directly to LDEQ at a fixed interest rate of 0.95% for up to 22 years. Mayor Walker stated that as required by law and the LDEQ loan program, we are required to have a public hearing to hear any objections to the City's participation in financing for this project. He added that notice of this hearing was previously published in the Ruston Daily Leader.
Mayor Walker opened the public hearing at 7:16 p.m. Having no one come forward for comment, Mayor Walker closed the public hearing at 7:16 p.m.
E. INTRODUCE ORDINANCE NO. 1729 OF 2018, AUTHORIZING THE ISSUANCE BY THE CITY OF RUSTON, STATE OF LOUISIANA OF ITS TAXABLE UTILITIES REVENUE BONDS, SERIES 2018, IN AN AMOUNT NOT TO EXCEED SIX MILLION DOLLARS ($6,000,000), PRESCRIBING THE FORM, TERMS AND CONDITIONS OF SAID BONDS; PROVIDING FOR THE PAYMENT THEREOF; ENTERING INTO CERTAIN OTHER COVENANTS AND AGREEMENTS IN CONNECTION WITH THE SECURITY AND PAYMENT OF SAID BONDS; SELLING SAID BONDS TO THE CLEAN WATER STATE REVOLVING FUND; AUTHORIZING THE EXECUTION OF A LOAN AND PLEDGE AGREEMENT AND OTHER LOAN DOCUMENTS WITH THE LOUISIANA DEPARTMENT OF ENVIRONMENTAL QUALITY; PROVIDING FOR THE DELIVERY OF THE BONDS TO SAID DEPARTMENT; AND PROVIDING FOR OTHER MATTERS IN CONNECTION THEREWITH
The Ordinance was introduced by Alderman Jedd Lewis.
III. PUBLIC WORKS:
A. CONSIDER RESOLUTION NO. 1201 OF 2018, AUTHORIZING CITY TO ENTER AGREEMENT WITH THE STATE OF LOUISIANA DIVISION OF ADMINISTRATION OFFICE OF COMMUNITY DEVELOPMENT DISASTER RECOVERY UNIT IMPLEMENTING GRANT UNDER THE COMMUNITY DEVELOPMENT BLOCK GRANT DISASTER RECOVERY PROGRAM THROUGH THE RESTORE LOUISIANA INFRASTRUCTURE; FEMA PUBLIC ASSISTANCE NONFEDERAL SHARE MATCH PROGRAM
Darrell Caraway reported during the March 2016 flooding event there were several facilities that were damaged and needed repair, around $6-700,000 worth. He reported that funding was released at the Federal Level to provide assistance with those repairs on a 75/25% match basis with the City being responsible for 25% of all costs. He added that additional funds have been made available to assist with the 25% match portion, which is approximately $138,000, and this resolution will provide signature authorization to enter into an agreement to apply for the additional funds.
Motion was made by Alderwoman Angela Mayfield and seconded by Alderman Bruce Siegmund to adopt the Resolution. There were no comments from the public and the motion passed by unanimous vote. (RESOLUTION NO. 1201 OF 2018)
B. CONSIDER RESOLUTION NO. 1202 OF 2018, AUTHORIZING CITY TO ENTER INTO CONTRACT REALTED TO ROCK ISLAND GREENWAY PROJECT-- PHASE II
Andrew Halbrook reported on August 1st the City opened sealed bids for Phase II of the Rock Island Greenway construction. He reported this phase will be a 12 foot wide multi- mobile path that will stretch from the intersection of U.S. Highway 80 and Henderson to the southern city limits at West Tennessee Avenue. Halbrook reported that the contract amount is approximately $585,000, which was awarded to Amethyst Construction, Inc., and will be a 150 working day project. Halbrook added that the City was awarded an $89,489 grant by the FHWA Recreational Trails Program to help fund the project.
Motion was made by Alderman Bruce Siegmund and seconded by Alderwoman Carolyn Cage to adopt the Resolution. There were no comments from the public and the motion passed by unanimous vote. (RESOLUTION NO. 1202 OF 2018)
C. CONSIDER RESOLUTION NO. 1203 OF 2018, AUTHORIZING CITY TO ENTER INTO CONTRACT FOR CLEARING AND GRUBBING RELATED TO THE EAST KENTUCKY AVENUE IMPROVEMENTS PROJECT - PHASE III
John Freeman reported this resolution authorizes the City to enter into a contract with the low bidder, Spinks Construction Inc., to provide clearing and grading services for the East Kentucky Avenue improvements project. Freeman reported the 50 calendar day clearing and grubbing of the acquired right of way will help facilitate necessary utilities relocations in advance of the upcoming road reconstruction portion of the project.
Motion was made by Alderman Jim Pearce and seconded by Alderwoman Angela Mayfield to adopt the Resolution. There were no comments from the public and the motion passed by unanimous vote. (RESOLUTION NO. 1203 OF 2018)
D. CONSIDER RESOLUTION NO. 1204 OF 2018, AUTHORIZING THE CITY TO ENTER INTO CONTRACT RELATED TO CELEBRITY DRIVE CONNECTOR - PHASE I PROJECT
John Freeman reported a total of five (5) bids were received on the first phase of the Celebrity Drive realignment, which will provide for an improved intersection at Highway 33, and the bids were opened on July 31st . Freeman reported the lowest responsible bidder was Amethyst Construction, Inc. of West Monroe in the amount of approximately $1.36 million. He noted this is a TID funded project.
After brief discussion, motion was made by Alderman Jedd Lewis and seconded by Alderwoman Carolyn Cage to adopt the Resolution. There were no comments from the public and the motion passed by unanimous vote. (RESOLUTION NO. 1204 OF 2018) IV. PLANNING AND ZONING:
A. CONSIDER RESOLUTION NO. 1205 OF 2018, APPROVING FINAL PLAT OF UNIT 1 OF THE TAYNARD CREEK SUBDIVISION OF THE CITY OF RUSTON, LOUISIANA
Jim Hays reported Total Properties, Inc. has submitted the Tanyard Creek Subdivision, Unit 1 for final plat approval. Hays stated this is a 78 lot subdivision, located at the south end of Wiltshire Lane, that is zoned PUD and the subdivision meets the zoning requirements for this district. He reported the Planning Commission reviewed this request and held a public hearing at their July meeting and voted unanimously to recommend approval of the final plat, subject to the suspensive conditions of meeting City Department Head approval and City code requirements.
After brief discussion, motion was made by Alderman Bruce Siegmund and seconded by Alderwoman Carolyn Cage to adopt the Resolution. There were no comments from the public and the motion passed by unanimous vote. (RESOLUTION NO. 1205 OF 2018)
B. INTRODUCE ORDINANCE NO.____OF 2018, AMENDING THE ZONING CODE OF THE CITY OF RUSTON, LOUISIANA
The Ordinance was introduced by Alderwoman Angela Mayfield.
V. CODE ENFORCEMENT:
A. REQUEST PERMISSION TO START THE PROPERTY CONDEMNATION PROCESS AS REQUIRED BY ORDINANCE FOR THE BUILDING(S) OR STRUCTURE(S) LOCATED AT THE FOLLOWING ADDRESS:
Address Owner
1011 Jones Latonya Houston
1102 Oakdale James Hendricks and Sandra Jenkins Buggs
210 W. Charlotte Mary Helen Roane Harris, et al
Amanda Causey, representing the Building Official Bill Sanderson, recommended that the listed properties be demolished, removed or improved to meet current building codes and also requested permission to start the property condemnation process. She stated that the property owners have been notified. Motion was made by Alderwoman Carolyn Cage and seconded by Alderman Jedd Lewis to approve Causey's recommendations. There were no comments from the public and the motion passed by unanimous vote.
B. TAKE APPROPRIATE ACTION ON THE ABATEMENT OF THE SUBSTANDARD BUILDING(S) OR STRUCTURES(S) LOCATED AT 2001 W. CALIFORNIA
Amanda Causey reported that the Council had previously voted unanimously to accept a
recommendation to demolish, remove or improve the structure(s) at 2001 W. California and to start the property condemnation process. She reported that the property owner (Mohammed Mehdi Agha-Abrahimia and Lincoln Parish Police Jury) has been notified of the hearing. Causey recommended that the Council set a deadline of thirty (60) days for the owner to repair, remove or demolish the structure(s) and if the owner fails or refuses to comply with the order within the time frame allowed, then the City may proceed with the demolition of the building(s) or structure(s) with all costs billed to the owner.
B.(1) PUBLIC HEARING REGARDING ABATEMENT OF THE BUILDING(S) OR
STRUCTURE(S) LOCATED AT 2001 W. California
Mayor Walker opened a public hearing at 7:28 p.m. Frank Cordero (602 Tarreyton Dr.), Mr. Agha-Abrahimia's real estate agent, informed the Council that the owner has authorized an auction to sell the property on September 8th, 2018. The Mayor closed the public hearing at 7:29 p.m., and called for final consideration by the Aldermen.
A motion was made by Alderman Bruce Siegmund and seconded by Alderwoman Angela Mayfield to approve Causey's recommendation and otherwise proceed with the appropriate action. The motion passed by unanimous vote.
C. TAKE APPROPRIATE ACTION ON THE ABATEMENT OF THE SUBSTANDARD BUILDING(S) OR STRUCTURES(S) LOCATED AT 1100 OAKDALE
Amanda Causey reported that the Council had previously voted unanimously to accept a
recommendation to demolish, remove or improve the structure(s) at 1100 Oakdale Street and to start the property condemnation process. She reported that the property owner (Clarice M. Rushing) has been notified of the hearing. Causey recommended that the Council set a deadline of thirty (30) days for the owner to repair, remove or demolish the structure(s) and if the owner fails or refuses to comply with the order within the time frame allowed, then the City may proceed with the demolition of the building(s) or structure(s) with all costs billed to the owner.
C.(1) PUBLIC HEARING REGARDING ABATEMENT OF THE BUILDING(S) OR
STRUCTURE(S) LOCATED AT 1100 OAKDALE
Mayor Walker opened a public hearing at 7:31 p.m. Having no one from the public come forward to comment, the Mayor closed the public hearing at 7:31 p.m., and called for final consideration by the Aldermen. Alderwoman Carolyn Cage recommended a deadline of sixty (60) days for the owner to repair, remove, or demolish the structure.
A motion was made by Alderwoman Carolyn Cage and seconded by Alderwoman Angela Mayfield to approve Alderwoman Cage's recommendation and otherwise proceed with the appropriate action. The motion passed by unanimous vote.
VI. ADJOURN MEETING
There being no further business, on motion by Alderwoman Carolyn Cage and seconded by Alderman Bruce Siegmund the meeting of the Mayor and Board of Aldermen was adjourned at 7:32 p.m.
SEPTEMBER 10, 2018 APPROVED ATTEST:
LAURA HARTT, CLERK
RONNY WALKER, MAYOR

1td Sept. 14, 2018

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